Letters

Sample of Circular for Leave/Leave Request Procedure

Who doesn’t like leaves but when employees get very casual with taking leaves, a strict action against them is much needed. Despite explaining the leave procedure to employees and stating with clarity the complete annual leave application procedure and other formalities, they often end up staying absent from work and in that case a straight and clear warning via circular for leave without intimation or holiday circular to employees has to be issued. HR circular format for employees are very helpful in this situation.

Given below is a leave memo sample. This sample leave restriction letter clearly states the company rules and actions against the failures. Using this circular for declaring holiday format, you can write leave circular for your own company. Follow this simple memo to staff on leave application for drafting a customized one.

Sample Circular for Leave Restriction

Date: 23.10.18

Dear Employees,

On analyzing the frequent leaves taken by employees in the span of last six months, Management has concluded a very casual attitude of employees towards their job. We have recorded highly dissatisfying and unprofessional approach amongst most of the employees because they have been taking off from work with any intimation to their respective Managers or Team Leaders which is definitely against the rules of the Company.

We would like to highlight that this kind of indiscipline at work will not be accepted. So finally, the Management has decided to take serious actions against all those employees who do not adhere to the rules in relation with leaves stated by the Company. To bring more clarity, we are once again stating those rules for your convenience and we expect all of you to follow them seriously.

  • Every employee is entitled for 2 paid sick leaves every month.
  • It is compulsory to have your leave application sanctioned from your Manager, in case of both paid and non-paid leaves. Leaves without application can attract action.
  • Being absent from work without any prior information will lead to deduction in pay for that day.
  • In case of emergency situation, reason in writing has to be presented to the HR Department at the earliest.
  • Reporting to work at 10 a.m. every day from Monday to Friday is must and leaving early from work is not allowed.

All employees must keep in mind these rules and in case of any confusion, please contact the HR Department.

We hope that our employees are going to follow these rules seriously to avoid any action against them.

Sincerely,

Raman Mehta

HR Manager

Globus Technologies Pvt. Ltd.

 

Click here to download sample of Circular for Leave format in word

 

Other related Leaves Letters

Announcement Letter Format For Half Day Leave For Staffs

Family Emergency Leave Request Letter Sample

Warning Letter or Memo To Employee

Easy Format of Half Day Leave Application Email

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Posted by Hrformats - October 23, 2018 at 11:11 AM

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Sample Letter of Appreciation for Years of Service

Employees are the assets for organization. If you have hard working, loyal and committed employees in your company then you must make effort to appreciate them. If you have an employee who has served your company for a good number of years then again writing appreciation letter for years of service is a good gesture. You can always pen Thank You for years of service to such gems. Just like these letters, there are also 25 years of service speech or 5 year service award speech. A formal Letter of Appreciation on Completing Years of Service always makes the employee happy as his contribution is acknowledged and appreciated.

We bring a 10 years of service speech sample for your reference. Use this Sample Employee Appreciation letter for Years of Service to write your own customized years of service letter for employees in a professional way.

Sample Format for Appreciation Letter for Years of Service.

From:

Adarsh Swami

Manager

Fullerton Software Ltd.

New Delhi

Date: 13.10.2018

To:

Mr. Rakesh Gupta

54, Karol Bagh,

New Delhi

Dear Mr. Gupta,

Congratulations!!!

Today, you complete 10 years of service with our company, a significant milestone in your career and also an important day for our company.

On this special occasion, we would like to honour your 10 years of service during which you have made an impressive contribution to our company and making us a leader in the industry.

We know that success doesn’t come without hard work and commitment. You have worked extremely hard and made it an inspiring journey from an executive’s level to the position of a Manager with your dedication and innovation.

The company would be happy to applaud you for your glorious performance with our Recognition Award which will be presented to you at the upcoming Annual Meeting. This award has been selected to honour you for all your achievements. We are hopeful that you will enjoy this award for many years.

Thank you for your contribution to the company. You are an important part of our organization.

Sincerely,

Adarsh Swami

Manager

Fullerton Software Ltd.

 

Click here to download Letter of Appreciation for Years of Service in Word format

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Posted by Hrformats - October 13, 2018 at 8:09 AM

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Email Format for New Employee Joining Announcement to Related Departments

When a new employee joins the company, the HR Manager sends a formal mail to all the concerned departments to announce the new hire. It is a way of informing everyone about the new employee joining. It is quite a short email and contains basic details about the new employee. Just like Employment Joining Letter Format For Employee and new employee self introduction email, there are Announcement Letter Of New Employee Joining informing everyone about the new candidate who will soon be joining the company.

Use this email template to announce your new hire to write a customized new employee announcement email with perfection.

Announcement Mail Format Of New Employee Joining

Sub: New Employee Joining Announcement

Date: 03.10.2018

Dear All,

We take extreme pleasure in introducing Mr. Sumanth Sharma who has joined us a Asst. Marketing Manager and will be operating from New Delhi office. He will be taking the charge from 15th October, 2018.

He possesses an experience of over 10 years in the field of marketing. Previously, he was employed with M/s Wellness Pharma Pvt. Ltd. as their Country Head for Marketing. He has completed his education from IIM- Ahmedabad.

He is indeed a worthy addition to our organization. You can reach him at sumanth@goenka.com. We wish him a successful career at Goenka Health and Wellness.

Regards,

Sudipta Mehta

HR Manager,

Goenka Health and Wellness

 

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Posted by Hrformats - October 3, 2018 at 1:35 PM

Categories: Letters   Tags: , , ,

Job Transfer Request Letter Based on Medical, Family Grounds

Sometimes due to personal reasons or because of medical issues, you might need to apply for a job transfer in your company. For that you need a transfer letter format which explains you how to form the letter without any errors. If you are in search of transfer letter format due to family reason or you are looking for job transfer request letter due to marriage, you can find a simple transfer request letter sample given below. You can use it as transfer request letter due to mother illness or transfer letter format due to health problem to create a fool-proof family emergency leave request letter.

Given below is an official transfer letter format which you can use for drafting a customized job transfer request letter because of family issues or medical grounds.

Simple Transfer Request Letter Sample

From

Rajesh Sharma

54, Richard’s Apartments

New Delhi

Ph: 9898989898

Date: 26.09.2018

To,

Tarun Gupta

Human Resource Manager

National Marketing Pvt. Ltd.

New Delhi

Sub: Application for Job Transfer

Dear Sir,

I am writing this letter to submit my request for job transfer based on medical grounds.

As you are aware that I was on leave for 15 days in the last month because of my surgery. I was given a long list of post-surgery precautions to be kept in mind in relation with food and lifestyle practices. But because I am staying away from my family because of my work, I am unable to follow the list of do’s and don’ts given by the doctor because after work, it is not possible for me to focus on these guidelines. And as a result, my recovery after the surgery has been poor.

Therefore, I am writing this letter to kindly consider my request for job transfer to our Gurgaon office where my family puts up. I would be really thankful if you could consider my situation and have me transferred for a limited time so that I can focus on improving my health without having my work suffer.

I will be anxiously waiting for your response and me and my family will be very thankful to you if you accept this request.

Yours sincerely,

Rajesh Sharma

 

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Posted by Hrformats - September 26, 2018 at 12:25 PM

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Internship Offer Letter Format from Company to Students

Internship Offer Letter from company to students is a formal offer made by the company to the internees which has complete information about their internship i.e. the date, duration, department etc. Companies sometimes send internship offer letter to college or sometimes send appointment letter for internship trainee to the candidate himself. Just like terms and conditions in job offer letter, this summer internship programme offer letter also contains this information.

If you have to send an appointment letter for internship trainee then we bring to you a professional Internship Offer Letter in Word format. Use this internship offer letter sample in India by personalizing it as per your need.

Internship Offer Letter Format from Company to Students

Date: 12.09.18

Radika Sharma

Apex Management Institute

Delhi

Subject: Summer Internship

Dear Ms. Radika,

This is in response to your application for summer internship with Pinnacle Technologies Pvt. Ltd. We would like to extent heartiest congratulations on your selection for internship with Pinnacle Technologies Pvt. Ltd. based at New Delhi for a duration of three months. Your internship will start from May 1st, 2018 and will complete on July 31st, 2018. You will be required to report to Mr. Sumanth Singh on your date of joining. Our team at Pinnacle Technologies Pvt. Ltd. is looking forward to have you work with us.

During your internship, the concentration will be on helping you understand the theoretical concepts with their practicality and implications to help you connect your classroom knowledge and on-field experience. We will be happy to train you to learn new skills which are extremely helpful in the professional setting.

Complete details on project will be shared with you before the start of the internship.

Given below is the address where you have to report for internship:

Pinnacle Technologies Pvt. Ltd.

M.G. Road

New Delhi

Once again, congratulations to you on your selection and all the best for your endeavors.

Regards,

Geeta Bakshi

HR Manager

Pinnacle Technologies Pvt. Ltd.

 

Check here download Internship Offer Letter Format from Company to Students in Word Doc Format

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Posted by Hrformats - September 12, 2018 at 7:02 AM

Categories: Letters   Tags: , , ,

Housekeeping Job Card Format Sample – Job Card Template Word

When you have a good number of housekeeping staff working for you, it is extremely important to manage their working in which housekeeping job card format plays a significant role. With job card format for housekeeping staff, you can manage, monitor and control their working in an organized manner. This is a comprehensive format which has complete description of the duties along with the time slots that clearly define the jobs that have to be done by clearing all the confusion.

We have a ready to download Housekeeping Job Card template drafted in Word format. Use this easy to print and customize sample to create a perfect format for your own company as per your requirements.

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Posted by Hrformats - August 29, 2018 at 5:19 AM

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Sample Letter for Lost Company ID Card – Id Card Missing Letter

If you have lost your company ID card then you must inform your company about the missing ID card formally by writing an email. If you don’t know how to white explanation letter for lost company ID then you can find answers to all your questions here with us.

We bring a format for ID card missing letter. With the sample mail of lost company ID, you can also request form for new ID card. Use this ID card missing letter along with replacement of lost card to write your own letter.

Sample Explanation Letter for Lost Company ID

From:

Rakesh Gupta

52A, Gandhi Nagar

New Delhi

Date: 16.08.18

To,

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Sub: Regarding Loss of Company ID

Dear Mr. Gupta,

I would like to report the loss of my company ID, as of August 20th, 2018. While going back home from work day before yesterday, a pick-pocket stole my wallet which also had my Company ID card. Though I have filed a FIR for the same but I am not very sure whether I will be getting it back or not.

It was a mere accident and therefore, I request you to please issue a replacement of the same to me.

Thanking in anticipation for your assistance.

Yours sincerely,

Rakesh Gupta

Marketing Executive

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Posted by Hrformats - August 16, 2018 at 10:07 AM

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Thank you Letter for Gift from Company – Business Thank You Letter Example

A gift always makes you feel special. If you have received a gift from some company then writing a business thank you letter is a sweet gesture. Formal thank you letter for gift received not only expresses gratitude but also informs the sender that his present has reached the receiver. Sometimes there is a letter to accompany corporate gift as well. So if you also happen to receive gift from some business associate then make sure you take out some time to write a short thank you letter. Not only that Thank You Letter From Supervisor to Employee is a kind of Employee Thank You Letter. Even companies write Thank You Letter to Employees for Hard Work. Thank You letters surely build a stronger bond!!!

To help you with it, we have come up with a sample template for Thank You letter for gift from boss, client or co-workers. Use this format to write your own Thank You Letter for Gift from Company.

Business Thank You Letter for Gift Received from Company

From:

Adarsh Swami

Manager

Fullerton Software Ltd.

New Delhi

Date: 10.08.2018

To:

Mr. Rakesh Gupta

Chairman

Romania Technology Ltd.

New Delhi

Dear Mr. Gupta,

It was an extreme delight to receive such a beautiful painting for our new office in Delhi in honour of our inauguration of Delhi branch. We are extremely thankful for this amazing piece of art and we shall have it placed in our reception as a sweet welcome gift from our special business associate to the capital city.

I would again like to thank you for such a priceless present on this special occasion.

Regards,

Adarsh Swami

Manager

Fullerton Software Ltd.

Click here to download Thank you Letter for Gift from Company in Word Format

 

Other Related Thank You Letter

Thank You Letter from Supervisor to Employee
Supervisor is the person who knows the best about the performance of the employee. But it is not an easy job to gauge the performance. Supervisor has to be very smart at measuring the performance.

Thank You Letter for Leave Approval Sample
When an employee joins an organization, he is given a certain designation to perform his role. Over a period of time, if he is performing well and additional responsibilities are given, he may be given a change of designation.

10 Things To Keep Out of An Interview Thank You Letter
Once you are done with a job interview, it is time to send a formal Thank You email or letter. But you can actually hamper your performance if you include certain things in your letter which should be avoided.

Thank you Letter to Employees for Hard Work
Writing a letter has become old fashioned style of communication. It is still a good practice to express a token of gratitude and appreciation for a good work done or an achievement

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Posted by Hrformats - August 10, 2018 at 5:48 AM

Categories: Letters   Tags: , , ,

How to ask for Offer Letter by Email – Waiting for Offer Letter Mail

Offer letter is a formal confirmation that you have received the job and it always makes you happy. If you have received an offer letter then your appointment letter will soon follow it. But sometimes we receive a confirmation of employment over phone and there are delays in offer letter. In that scenario, you end up thinking how to ask for a written job offer. Put an end to all the worries with offer letter not received email. With professionally drafted waiting for offer letter mail, you can request the recruiter to please send you the offer letter by writing an email. We also have answer to How to Write an Email While Giving Appointment Letter With Sample.

Given below is an offer letter delay email. Use waiting for offer letter sample format to create a personalized email.

How to write an email to HR asking for offer letter

Here are some simple steps which you can follow contact HR by writing waiting for offer letter mail:

  • It has to be a short and sweet email
  • Explain the situation. This would include about your offer and the delay in offer letter
  • Request for sending another offer letter
  • End it with a thank you
  • Include your contact details
  • Check for grammatical errors and spelling mistakes before sending.

How to ask for offer letter by email Format

Date: 02.08.18

Dear Sir/ Ma’am,

I received a call from your company the last week in context of the interview that took place on 25.07.2018 stating that I have been selected for the profile of Senior Sales Executive. I was also told over the call that my offer letter for the same has been dispatched and I shall receive it in within 2-3 working days. Looks like there has been a delay in offer letter as I still haven’t received it.

I am quite excited to receive my offer letter. Therefore, I am writing this email to request you to please send me a fresh offer letter so that I can move ahead with other formalities. In case you require any other details, please feel free to ask.

Thanking You.

Yours sincerely,

Ankit Palawat

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Posted by Hrformats - August 2, 2018 at 8:37 AM

Categories: Letters   Tags: , , ,

Sample Termination Letter to Employee Due to Cost Cutting

When a company is facing financial difficult times, it has to cut its cost and laying off employees is one of the ways for cost cutting. In such a scenario, issuing termination letter to employees is the most important thing as an employer. There are various types of termination letters such as termination letter due to budget cuts or termination letter due to company loss. Sometimes companies are have to give Termination Letter for Abandonment and Insubordination. And when employees fail to deliver expected outputs, termination letter for poor performance are issued.

We bring to you sample Termination Letter to Employee due to Cost Cutting. Use this format template to create your own letter.

Example Format for Termination Letter Due to Cost Cutting

From:

R.K. Sharma

Human Resource Manager,

Advent Medicines Ltd.

New Delhi

Date: 28.07.2018

To,

Vinod Khatri

54, Sahara Enclave,

Goregaon (E),

Mumbai

Dear Mr. Khatri,

With deep regret, we are writing to notify you of job termination with Advent Medicines Ltd., effective from August 14th, 2018 as the company no longer requires your service.

The company is shifting all its operation to the headquarters in New Delhi branch as the company is suffering serious losses and therefore, the Management has decided to downsize all other branches in India. We highly appreciate your services and we are confident that an efficient employee like you will not find any difficulties in finding a better job.

This termination is not because of your poor performance and your relieving letter will include words of appreciation for your dedication and efficiency. We will always have your contact details in our database and will surely get back to you in future if there is a suitable profile for you. The company will compensate you for the inconvenience caused while settling down all your dues at the time of relieving. You will have our HR Team help you with the complete process.

Wishing you good luck for all your future endeavors.

Best Regards,

R.K. Sharma

Human Resource Manager,

Advent Medicines Ltd.

Click here to download Termination Letter to Employee Due to Cost Cutting in Word Doc Format

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Posted by Hrformats - July 28, 2018 at 10:59 AM

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