Letters

Request Letter for Approval of Change in Office Timing

Sometimes due to personal reasons, you have to manage your office timings. But to do that, you have to write a formal duty time change letter to your boss. Writing a properly drafted request letter to change working hours including the reason for this change is highly recommended. With this kind of an application, you can conveniently have your timings revised with your boss. There are various other request letters employee need to write to their bosses like request for change in designation letter.

We bring to you sample letter of request to change work schedule. Use this easy to customize sample request letter to create your own personalized letter.

Sample Request Letter to Change Work Schedule

From:

Amit Gupta

54, Bhagat Singh Enclave

Mumbai

Date: 09.07.2018

To,

Vinod Khatri

Marketing Manager

Novel Publishing House

Mumbai

Sub: Request for Change in Work Timings

Dear Sir,

I am working as a Marketing Executive in the marketing department of our company from last 9 months. I would like to submit my request for change in office timings because of the recent changes made in the metro timings.

I stay in the Mumbai suburbs and my residence is located at a distance of around 25 kms from our office and the last train to my residence leaves at 6 p.m. and there is no other convenient way to reach. Therefore, I request you to please consider my request for time change. At present, my working hours are from 10.30 a.m. to 6 p.m. and I would like you to please reschedule them from 9 a.m. to 5.30 p.m. so that I can conveniently board my train.

I will ensure that my work doesn’t get affected because of this slight change in time. I shall be highly obliged if you consider this small request.

Thanking in anticipation.

Yours sincerely,

Amit Gupta

Click Here to Download Request Letter for Approval of Change in Office Timing in Word Doc Format

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - July 9, 2018 at 8:04 AM

Categories: Letters   Tags:

Team Building Meeting Invitation Email Sample

For any company to be successful, team building is a must. That’s the reason companies organize team lunch, dinner parties, cricket match, holidays etc. to bring the team closer. We have already shared Sample invitation letter for Annual staff party, Annual dinner invitation email to staff etc. to help you invite your staff for company get-togethers. Now, we have a team invitation email sample designed for you. Using this official meeting invitation email, you can formally invite all the team members to attend the event.

Team Building Meeting Invitation Template

Date: 29.06.18

Dear Team Members,

This is to inform you that the Marketing Department is organizing a Team Building Meeting for all our staff members on 2nd July, 2018 at Meeting Audi- I from 11 a.m. till 7 p.m.

In order to grow in our career, it is extremely important that we grow together and that can only happen if we work as a team so that our skills and talents synergize to bring better results. That’s the reason our department keeps organizing various team building activities from time to time.

At this event, we have organized a meeting in which all team members will be asked to share their experiences as the team member. They can also come up with suggestions or share reasons which restrict them from delivering the performance they expect to. There will also be a few team building indoor games along with a lunch sponsored by the Company.

We look forward to your presence at this team building event which is been organized for helping each one of us grow. In case you think you will not be able to attend this meeting, kindly inform the same to Ms. Geeta Gupta at 98989-12345.

Best Regards,

Anjali Sharma

Marketing Manager

Fullerton Technology Ltd.

Download quick and easy Team Building Meeting Invitation Email template in Word format. You can have it customized to suit your subjective requirement.

 

 

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - June 29, 2018 at 6:23 AM

Categories: Letters   Tags: , , ,

Sample & Example of Invitation Letter for Annual Staff Party

Companies organize regular office parties as a part of team building. Some companies call for annual formal parties to bring close the colleagues, management and other staff. To formally invite the employees, companies send annual dinner invitation letter to staff. There are different kinds of invitation letters like Office New Year Party Invitation Letter to Employees and Invitation Letter to Employees of Company for Friendly Cricket or Football Match. An invitation letter to employees to inform them about the get-together with all the details of the event is quite simple. This company party invitation letter to the event has to be short and sweet.

Download for FREE sample invitation letter for annual staff party addressing the employees. Use this format for party invitation to colleagues created in Word format to help you create your own.

Format for Invitation Letter for Annual Staff Party

From:

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Date: 18.06.2018

To:

Mr. Rakesh Gupta

Deputy Marketing Manager

Fullerton Software Ltd.

New Delhi

Dear Mr. Gupta,

I am writing this personal invitation letter to you to formally invite you to the Annual Company’s Employees Dinner Meet which has been scheduled on 25th June, 2018, Saturday at Hotel Radisson Blu from 8.00 pm to 11 p.m.

As you must be aware that the Company organizes every year a dinner meet for all the employees of the company. This event is attended by employees along with the Board of Directors and Management. The meeting starts with the Director addressing the employees and applauding them for their good work followed by drinks and dinner. This is indeed a wonderful opportunity for all the employees to meet their Management and Board of Directors in a setting other than work and enjoy a great time interacting with them and sharing their experiences with everyone.

The dress code for the event is formal as it is an organizational get-together. Also make sure that you carry Company’s Ids along.

We will be happy to have you at this party. Just in case, if you are unable to attend this event then please make sure that you inform about your absence to Mr. Ram Banerji by emailing him at ram@fullerton.com.

Warm Regards,

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

Click here to download Invitation Letter for Annual Staff Party in word Document Format

 

Other Related Invitation Letter

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - June 18, 2018 at 9:32 AM

Categories: Letters   Tags: , ,

Letter Of Request For Employee Replacement

If the employee is not performing up to the expected levels then the Manager has all the rights to ask for employee replacement by writing a formal letter of request to the senior or the HR Manager of the company. Letter of request for employee replacement is a very crisp letter which includes reason for seeking replacement so that the process can be taken into consideration. If you are also in need of employee replacement in your team of staff then you also need to write such kind of a letter.

We have come up with a formal request letter for employee replacement. Use this sample format to write your own letter with perfection.

Format for Request Letter for Employee Replacement

From:

Adarsh Swami

Deputy Marketing Manager

Fullerton Software Ltd.

New Delhi

Date: 11.06.2018

To:

Mr. Rakesh Gupta

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Sub: Request Letter for Employee Replacement

Dear Mr. Gupta,

I am writing this request letter in order to seek replacement of one of our employees in Marketing Department. I am talking in relation with Mr. Sumanth Pant. He is working as my assistant from last nine months.

In my career of eight years, I have never ever filed a complain against any employee but because of very frequent leaves by Mr. Path, I am compelled to seek an employee replacement. He has been going on leaves quite often because of some personal health issues and because of that I have been facing a lot of inconvenience which I feel have led to a fall in my own performance as I have to deal with various trivial issues all by myself.

It is a humble request from you to please have my assistant replaced so that I can work on upcoming projects.

Thanking in anticipation.

Sincerely,

Adarsh Swami

Deputy Marketing Manager

Fullerton Software Ltd.

Click Here to Download Sample Letter Of Request For Employee Replacement in Word Doc Format

Other Related Of Employee Letter

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - June 11, 2018 at 10:38 AM

Categories: Letters   Tags: , ,

How to Write an Email While Giving Appointment Letter With Sample

Being the HR Manager of your company, you are the one who needs to send various letters in relation with recruitment like Appointment Letter for Internship Trainee and selected candidates, Job Offer Letter With Probationary Period etc. Thanks to technology, communication has become really fast and seamless. Therefore, sending Appointment Letters on email is the new trend. HR Managers are sending emails as appointment letters. Not only that, requests for appointment letter or offer letter to HR are sent through emails.

In this post, we have discussed useful steps in writing an email white giving appointment letter along with a sample email appointment letter format for easy reference for the readers.

How To Write a Mail for Appointment Letter?

Here are a few steps that must be kept in mind while sending a mail to the selected candidate along with an appointment letter:

  • Keep this email to the point and short. There is no need to include any unrelated information in it.
  • Keep it formal.
  • Mention the reference number of the application form or the date on which the interview was conducted or the profile or all the above.
  • Mention about enclosing the Appointment Letter with the email.
  • Do ask the candidate to sign and send a copy if the candidate accepts the appointment.

Sample Format for Email When Giving Appointment Letter

Date: 04.06.18

Dear Ms. Shikha,

Good Morning!!

This is in reference to your job application form number 1234 dated 20th May, 2018 for the profile of Marketing Executive and the subsequent interview which was conducted on 10th June, 2018.

We are elated to inform you that you have been selected for the profile of Marketing Executive with K.P. Technologies and I welcome you abroad on behalf of our Company. Please find enclosed the Appointment Letter with this email for the same. You are requested to kindly sign the duplicate copy of this enclosed Appointment Letter and send it back as a confirmation of acceptance of appointment from your side.

We shall keep you posted of the further formalities once we have received the signed copy of Appointment Letter from you. In case of any clarity, please feel free to write us back on the same email id.

Wishing you all the best.

Sincerely,

Radhika Sharma
Human Resource Manager

 

Other Related Letters

Appointment Letter for Commission Based Agent

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - June 4, 2018 at 7:49 AM

Categories: Letters   Tags: ,

Apology Letter to Client for Poor Performance

Apology letters are extremely important in a professional setting because they help you have sound formal relationships with your clients and business associates when your employees or your Company has mistakenly committed some errors. We must accept that we cannot always promise the best of the services or products and therefore, we must always be humble to write apology letter for bad service or for delay in service. By writing apology letter to customer for poor service, we cannot make an unsatisfied client happy but we can always reduce the intensity of his dissatisfaction. Writing Apology Letter for Being Late for Work also helps you have good terms with your boss.

We have come up with an apology letter to client for poor performance. Use this sample template to write a personalized letter to your customer.

Sample Apology Letter to Client for Poor Performance

From

R.K. Sharma

Manager,

Advent Mechanics Pvt. Ltd.

Mumbai

Date: 26.05.2018

To,

Vinod Khatri

The Manager

Hindustan Medicines Pvt. Ltd.

Mumbai

Dear Mr. Khatri,

I hope this letter of mine finds you in the best of your health and spirits.

You are a very valued client of our Company and we share a strong association of last so many years. All the transactions in the past were in perfect synch with our terms and conditions until the recent one.

I was in deep shock when I received a complaint from your end for unacceptable performance by our production department. After closely studying the issue you were facing, I myself supervised the who situation and found out that the reason behind this issue was the machine which is used for creating the particular part that is fitted in the apparatus is not working properly and is causing the functional issues. I am extremely sorry on behalf of my production department who should have taken care of this problem and addressed it to ensure smooth product delivery.

I have removed the staff responsible for taking care of the machine and I am in deep regrets for causing all the inconvenience to you.

I would again submit my heartfelt apologies on this situation and would request you to please accept them. I will ensure that no such issues surface in future transactions and we have a healthy association.

Thanking you

Sincerely,

R.K. Sharma

Manager,

Advent Mechanics Pvt. Ltd.

Mumbai

Click here to Download Apology Letter to client for poor performance in Word Format

Other Related of Apology Letters

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - May 28, 2018 at 8:45 AM

Categories: Letters   Tags: , , ,

Formal Apology Letter for Cancellation of Business Meeting

Business appointments are to be taken very seriously. And in case you have to cancel a business meeting because of some unavoidable circumstances then in that case you must inform your associate or client about the same and also write an apology letter for cancellation of meeting. White writing a meeting cancellation notice, you can also mention about rescheduling the meeting to another day. It is always good to submit your apologies in a formal setup to avoid any bad experience. Writing an Apology Letter due to Poor Performance to Client is also another form of apology letter companies require to write.

Given below is a sample apology letter for cancellation of business meeting. Use this format for creating a personalized letter that fits your situation.

Sample Apology Letter for Meeting Cancellation

From

R.K. Sharma

Manager,

Advent Medicines Ltd.

Mumbai

Date: 21.05.2018

To,

Vinod Khatri

The Manager

Hindustan Marketing Pvt. Ltd.

Mumbai

Sub: Cancellation of Business Meeting

Dear Mr. Khatri,

I am writing this letter to inform you that I will have to cancel the meeting scheduled for Monday, 25st May, 2018 at 12 p.m.

I had to cancel this appointment because of an emergency situation at our Delhi branch office which requires me to immediately fly there and take charge of the situation. I was looking forward for this meeting and would be extremely honoured if you could give me a mutually agreeable date and time so that we can reschedule the meeting and take things forward. Please let me know if we can reschedule the meeting on 30th May, 2018 at 12 p.m. and if not then please suggest the best time from your end.

Please accept my apologies for cancelling our meeting and also for the inconvenience cause to you. I will be waiting for your response and will look forward to meet you soon.

Thanking in anticipation.

Sincerely,

R.K. Sharma

Manager,

Advent Medicines Ltd.

Click here to Download Apology Letter for Cancellation of Business Meeting format in word

Other Related of Apology Letters

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - May 21, 2018 at 12:28 PM

Categories: Letters   Tags: , ,

Annual Dinner Invitation Email to Staff

Schools, colleges, companies and various other organizations organize formal party for their staff members. They therefore send formal dinner invitation invites which have complete details about the date, time, venue and occasion. These kinds of letters are often called company annual dinner announcement memo or invitation letter for Annual staff party. Being the HR Manager of your company, it is your duty to send company annual dinner invitation letters to staff members and colleagues. These days office party invitation emails are in trend and therefore, you can also send dinner invitation email to your colleagues.

Given below is a sample format of Company’s Annual Dinner Invitation Email to Staff in MS Word format. You can download this letter and use it as per your requirement.

Sample for Company’s Annual Dinner Invitation Email to Staff

Date: 18.05.18

Dear Staff Members,

Greetings!!!

Congratulations on successfully completing another financial year. It is because of the hard work and dedication of all our employees that we could manage to complete all our projects within the designated time bars and also start with various new projects which will take our organization to new heights.

At, K. P. Technologies, we consider our staff as our family and that’s why every year, we organize an Annual Gala Dinner for all our staff members along with their families as a time of celebration. All of you come with our families and enjoy this annual dinner with your colleagues, seniors, juniors and the Management. This is a way of connecting with our staff on a personal level and also have their families introduced to each other.

Please consider this email a formal invitation extended to you and to your family for Annual Gala Dinner 2018. Here are the details of the same:

Date: 26th May, 2018

Venue: K.P. Technologies Head Office

Timings: 8.00 p.m. onwards

We would be waiting to welcome you all with your families and enjoy this event like a big family. Let us take a break from work and spend some quality time with each other.

Regards,

Anirudh Sharma

General Manager

K. P. Technologies

 

Other Related Invitation Letter

Office New Year Party Invitation Letter to Employees

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - May 15, 2018 at 10:57 AM

Categories: Letters   Tags: , , , ,

Letter Informing Staff About Employee Termination

If you have terminated an employee from your company then the same must be communicated to the other staff members of your company. You have to make employee termination announcement to clients and company staff so that they keep no professional connect with him or her. It is a simple letter informing about employee leaving company.

Have a look at termination letter format. You can use this termination communication letter to staff template to formally inform everyone about the employee leaving the company.

Letter Communicating Employee Termination to Staff Members

Date: 08.05.2018

Dear Staff Members,

The Management wants to inform you all that Mr. Vipul Chawla who was working with Princeton Hotel at the position of HR Executive has been terminated on 07.08.2018. As per the policy of the Company, from now on, no employee of the Company shall have any professional connections with Mr. Chawla. Sharing of any confidential information of the Company with him will be considered as a criminal offense and serious actions will be taken against the offender.

Mr.Chawla was found to violating the rules of the Company. Despite constant warnings, he continued reporting to work late. His performance levels have also been below average since his date of joining.

Princeton Hotel is known for its disciplined staff. We always hire people who can work in synergy with us and grow along with us.

Regards,

Ravindra Gupta

Manager,

Princeton Hotel

Click Here to Download Letter Inform Staff of Employee Termination in word Format

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Employment Contract Termination Letter

Sample Early Probation Termination Letter

Job Abandonment Termination Letter Sample

Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - May 8, 2018 at 1:10 PM

Categories: Letters   Tags: , , ,

Sample Letter to Employee for Recovering Training Expenses of Company

There are lots of companies which spend a huge sum on the training of their employees. The idea is to give them the best of the training so that they are able to do their job in a better way and help the company grow. Companies often go with training agreements or employer paid training agreements to reduce the risk of employees leaving the job before completing the first year. If one of your company leaves the job before completing his first year then Company can always write him a letter asking him for repayment of training costs because of the loss incurred to the Company.

Being the HR or Manager of your Company, if you don’t know how to frame a letter to your employee for recovering the training expenses then here is a sample format for the same.

From:

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Date: 24.04.2018

To:

Mr. Rakesh Gupta

B-490, Western Plaza

New Delhi

Dear Mr. Gupta,

This is response to your resignation letter submitted on 23.04.2018. We regret to inform you that the Management has denied accepting your resignation.

This is because as per your employment contract with Fullerton Software Ltd., you cannot leave your job before completion of one year because you have signed Employer Paid Training Agreement. According to this agreement, the Company has invested a huge sum of money in training you for your job and if you leave your job before completing one year, it is a huge loss to the company.

Therefore, as per the agreement, you will have to resume your job within 15 days from today or you will have to pay the Company through online bank transfer the amount of money the Company has lost on training you.

We will look forward for your response. In case of any further clarifications, you can get in touch with us at hr@fullerton.com.

Regards,

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

You can download Letter to Employee for Recovering Training Expenses of Company in word formats.

Click here other Employee Related Letter

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - April 27, 2018 at 5:08 AM

Categories: Letters   Tags: , ,

Next Page »