Employment Contract Termination Letter
There are certain organizations which recruit employees for specific time period or some specific reason or project. Whenever such a hiring is done, it is done with the help of an employee contract which consists of all the terms and conditions. It is a legal document and both the parties have the right to terminate it at any point in time by using employee contract termination letter. It must contain all important details like the effective date of termination of contract, request for return of company property and also the date on which the employee will receive his final paycheck.
If you are still not very clear about the idea of framing such a letter then refer to the sample template given below which can be used for creating a customized draft as per your need.
Sample Employment Contract Termination Letter
Date: January 30, 2015
Mr. Andrew Jackson
Human Resource Manager
ABC Corporation Pvt. Ltd.
12 Park Avenue
New York
To,
Mr. Sam Brown
52 Richmond Street
New York
Dear Mr. Brown,
The purpose of writing this letter is in reference to your employee contract that is soon to expire on February 10, 2015. You have all the option to renew it at our discretion. During this period of our association, our company has been quite impressed and pleased with your working style and quality of work you have delivered. But we have decided that we will not be renewing the contract at present because the markets are really dull. Due to slow work conditions we are compelled to end the contact 3 weeks early from the actual date. Hence, your employee status with ABC Corporation Pvt. Ltd. will be terminated as of January 20, 2015.
On the last day of your employment, you will receive your last paycheck. As per the clauses stated in the contract, you will be paid for an additional one week of work but you will not be entitled to benefit pay. This amount will reflect in your final paycheck. Moreover, you will receive an e-mail stating all the other benefits and pay that you are entitled to as per the contract.
I request you to please return the company properties mentioned below, that have been in your possession, on or before January 20, 2015: laptop, LED monitor, Canon printer, mouse, keyboard, speakers, paper supplies and office stationery. From today onwards all your official ids and passwords to all client accounts will be disabled. In the coming days, you will only be involved in tasks that do not involve access to confidential information. This is something strictly professional and as per the rules of the company and has nothing to do with our confidence in you.
The company is quite impressed with your work and if you request then I will be happy to supply you with a letter of recommendation. You may ask for the same from other managers with whom you have worked in this organization. In case you have any questions then please feel free to call me at 123-45678.
I wish you all the best for future. I also invite you to stay connected with our website and apply for new contracts in future.
Regards,
Andrew Jackson
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Categories: Letters Tags: Contract, Employment Letter, Termination Letter
Job Abandonment Termination Letter Sample
It so happens in every organization that employees fail to report to work and also fails to follow the guidelines mentioned in the company policy regarding absence from work. Some companies are easy with such an attitude, while some take strict actions against it as they understand how it hampers the productivity of the company. Job abandonment termination letter is the formal way of ending the association between the employee and the company as the employee is unwilling to work. It is generally written by an HR manager, owner of the company or employee’s manager. It contains all the related facts and information which state the reasons for taking such an action.
If you are confused about framing such a formal letter then refer to the template format given below and write your personalized letter to the employee in the best way.
Sample Job Abandonment Termination Letter
Date: January 27, 2015
Mr. Andrew Jackson
Human Resource Manager
ABC Corporation Pvt. Ltd.
12 Park Avenue
New York
To,
Mr. Sam Brown
52 Richmond Street
New York
Dear Mr. Brown,
The purpose of this letter is to inform you that as of January 17, 2015 your employment with ABC Corporation Pvt. Ltd. is being terminated for cause. It has been reported by your manager, Mr. Ray Smith, that you have not reported to work from last 6 days and there has been no information from your side to explain your absence. Mr. Smith tried contacting you on the phone number submitted in your employee file on January 12, January 13 and January 14, 2015 but he could not get in touch with you. Hence, based on this kind of absence we have determined that you have abandoned your job with our company.
Please contact me at 123-45678 so that I can make arrangements for return of all the company property from your end. The company records reflect that the following company items are under your possession: company laptop, company desktop and company mobile phone. If you fail to return all these items within seven days of receiving this letter, we shall consider them stolen and we will have to take a legal action. We also expect you to return your employee ID badge and other documents and stationery that belong to the company.
All the information concerning your final paycheck and all the other benefits will be mailed to you in the coming days along with information of unused and accrued PTO days. You are not entitled for a severance package. In case, you have queries or questions, you can always refer to the contact details mentioned within the information packages.
We understand that under emergency circumstances, an employee is unable to report to work to inform the management about his absence. In case, you fall in such a category then you can always file a letter of appeal addressing to the human resource department. Make sure you provide all the related proofs and evidences in form of documents from reliable sources to present your part.
Regards,
Andrew Jackson
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Letter of Termination for Cause
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Sample Wrongful Termination Letter To Employer
Employee Termination Letter Due to Poor Performance
Sample Employee Termination Letter for Theft
Sample Termination Letter for Insubordination
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Categories: Letters Tags: Job, Termination Letter
Sample Wrongful Termination Letter To Employer
Terminating an employee is never easy. It demands taking into consideration all the details and reviewing it from legal point of view. But despite that sometimes people are wrongly terminated by mistake or because of ambiguity of facts and evidences. In such a case, the best way to go ahead is by writing a wrongful termination letter to the employer stating your case thereby getting this attention on the wrong firing. It should contain all the details because of which you feel that termination is not justified. Make sure you include all the proofs which support your statement.
Below is given a professionally drafted example template for your reference so that you can draft a customized letter as per your need, consisting of all the details in a formal and informative manner.
Wrongful Termination Letter To Employer Sample
Date: January 22, 2015
Mr. Sam Brown
52 Richmond Street
New York
To,
Mr. Andy Jackson
Human Resource Manager
ABC Technologies Pvt. Ltd.
12 Park Avenue
New York
To,
Dear Mr. Jackson,
This is in response to the certificate letter that was issued by you on January 14, 2015. As per that letter, my employment with ABC Technologies Pvt. Ltd. was terminated with immediate effect on January 14, 2015, “no call, no show” clause. As mentioned in the letter that I was absent from work on January 10, 2015 without prior information to my reporting manager. And this happened for the fourth time during a period of eight months that I was missing from work without any information. I would like to present my part on the evidences that have been mentioned in your letter.
As per the schedule, I was suppose to be in office on January 10, 2015 and I agree that I was missing from work without information but it is for the first time it has happened in the last eight months. I have been absent thrice from work during this duration but I have always managed to inform my day manager.
As mentioned in the evidences that you have enclosed with the letter, I was missing from work on September 6, September 7 and September 9, 2014 with my name clearly highlighted and marked with “no call no show” remark. I have reviewed your evidence and now please have a look at mine.
I am quite aware of the company policy, according to which, any change in schedule must be approved well in advance and these changes should be signed by the manager. On September 6, 2014, when I was coming for work, on my way to office, I met with an accident and was hospitalized for 2 days because I had been injured. Due to such an emergency, I could not have the approval of the manager in advance. But my wife called the day manager, Mr. Andrew James on September 6, 2014 at 10.30 a.m. to inform him about my accident and condition. When I joined my duty on September 10, 2014, I was told by Mr. James that the information of my absence from work has been updated in my employee file and no action will be taken as it was an emergency situation.
Please find all the necessary evidences attached with the letter. There is a copy of police report on accident, doctor’s medical report and other hospital bills and records that confirm that I was hospitalized on those three days when I was missing from work. I have no proof to submit that I informed Mr. James and he promised that my absences will be excused. Based on these reasons I request you to please reconsider my termination. I hope to receive your response within one week of the date of this letter.
Thanking in anticipation.
Yours sincerely,
Sam Brown
52 Richmond Street
New York
Phone: 123-45678
Other Related Post to Termination Letters
Voluntary Termination Letter to Employee
Letter of Termination for Cause
Employment Contract Termination Letter
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Categories: Letters Tags: Employer, Termination Letter
Sample Apprentice Offer Letter Format
Apprentice Offer Letter
The apprentice offer letter is an official way of confirming the candidate the offer of employment, job title, the work place, remuneration and proposed start date. It also includes the provision of how the offer can be accepted. It must also include information of any medical conditions or allergies or disabilities suffered by the employee.
Here is a template of apprentice offer letter which helps you create formal letters on behalf of your company to apprentice. Use these examples to draft your personalized offer letters in a structured manner, containing all important information. It needs to be drafted on the letterhead of the company.
Apprentice Offer Letter Format
Jimmy Peterson,
59 Richmond Villa,
South Block,
London
Dear Jimmy,
Letter of offer for position of ministry trainee
We are pleased to inform you about the offer of internship at the position of ministry trainee. This offer rolls out the terms and conditions that are related with this position and is made with the approval of the trustees of the ministry and the trainer Mr. Sam Smith.
It is a full time position for a fixed term of one year commencing on 1st July, 2014. The training position will be evaluated on the completion of the first six months at the ministry review and will be open for termination by either party at that time.
From the date of joining, you will be responsible to the Finance Ministry through his appointed trainer for the everyday performance of the duties that are associated with the position and the training you receive. However, as far as the administrative matters are concerned, you will be responsible to trustees.
As the position is a ministry training position, so all the majority of the training is conducted via ‘hands on’ actual ministry experience. The content of the training will be concluded based on the consultation between trainer, trainee and ATS Limited.
Duty and performance of duties
The duties of the position will be concluded and reviewed from time to time in response to the changing needs of the ministry and needs of the training after a thorough consultation between the centre leader and the trainer. The present set of duties for the position has been mentioned below:
• Learn about the financial ministry.
• Understand day-to-day working of the department in relation with your position.
• Regular reporting and submission of reports.
• Be available for review and critique of your ministry
• Attend ATS accredited training programs.
You will also be required to undertake any other duties from time to time as suggested by the training team leader or trainer.
It must be noted that during the course of your employment, you will be dealing with lots of confidential information which will sometimes come from the trainer himself for teaching and training purposes. You must make sure that this information must not be shared with anyone. You can only share it with your trainer and spouse. You agree to keep this important information confidential both during and after the apprenticeship.
Training Obligations
The trainer undertakes to ensure that you will be receiving on the job training and assessment as per the rules and regulations at the ATS Apprenticeship Guidelines for Trainers.
Click Here To Download Apprentice Offer Letter Format
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Categories: HR Tags: Apprentice Offer
Warning Letter for Inaccuracy in Job
Warning Letter for Inaccuracy in Job
Quality performance is exactly what an organization expects from its employees. A company runs on its human workforce and its success or failure depends on the same. The general bottom line is an organization can fulfill its objectives only if its man power is dedicated to performing. However, no two organization’s performance can be the same. Hence they need to be scaled according to their own potentiality. While during the evaluation process, if it is brought to notice that there are repeated instances of poor performance or inaccuracy in job, a warning letter is forwarded to the employee reminding of the consequences that might lead him/her into. It serves as a written warning in a formal tone to help the employee bring out the output he/she previously did.
We have provided a sample example of a warning letter for your convenience.
Sample Warning Letter for Inaccuracy in Job
(Name)
(Company Name)
(Address of the Company)
Date: ___/___/___
(Employee Name)
(Designation/Position)
(Department)
Subject: Warning letter for inaccuracy in job
Dear (Name),
This letter is to inform you that the company has been monitoring your performance during the past few months and have found your inconsistency in meeting the set targets. Since you have already been briefed in the orientation program that fulfillment of daily targets is the driving force behind the company’s growth, your attitude is unacceptable. We have huge expectations from you and wish you feel free to communicate the reason behind the inaccuracy and poor performance.
You will be under strict scanner in the coming months and be landed on a decision upon taking into consideration your performance during this period. If the same result persists on your part, you will be subjected to strict action in form of termination.
Yours sincerely,
(Signature)
(Your name)
Click Here To Download Warning Letter for Inaccuracy in Job
Writing a Warning Letter to Employee for Poor Attendance
Every employer educates his employees about the HR policies, leave policy, and attendance letter at the time of on boarding.
Categories: HR Tags: Inaccuracy in Job, Warning Letter
Discipline letter to an Employee
Discipline letter to an Employee : Discipline letter is issued by the human resource department or senior supervisors in any organization or company at times of commencement of certain unacceptable or unprofessional actions. It serves as a written warning indicating about the consequences the employee will have to face if the letter is overlooked.
Sample letter of discipline to an Employee
Given below is a sample of how to write discipline letters and make it sound strict and professional.
Date: ______________
Name ______________
Address _____________
____________________
Dear (Candidate Name),
This is in strict context to your unprofessional behavior at workplace. Even though you have been verbally warned a number of times by your superiors for your late entry, absenteeism and tardiness you do not seem to pay heed to any of those.
This will serve as a written warning letter where we ask you to realize the seriousness of the issue and mend yourself accordingly within 7 days of the acceptance of this letter. If not, we will be forced to go the other way which might result in your termination.
Hope you will improve your performance with immediate effect.
Thanks and regards,
Name__________________
Manager Human Resource
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Categories: HR Tags: Discipline letter, Employee
Letter of Confirmation – Management Trainee
Letter of Confirmation – Management Trainee.
November 10 2013
(Name)
(Company)
(Employee Number)
Dear Mr./Ms. ___________________,
We congratulate you on the successful completion of your training in our company!
We are happy to confirm your service as (designation) with our company with immediate effect from (date). You will be placed in ___________ management grade of Business Leaders of our company as per the following terms and conditions:
1. Basic Salary: Your basic salary will be Rs. _________/- (Rupees______only) per annum. You will also be entitled to further review of your compensation in accordance to the company practice which is linked to your performance and the discretion of the management.
2. H.R.A. / Accommodation: You will be paid 60% of your basic salary as house rent allowance. However, if you choose company accommodation, the same will be regulated by the relevant policy mentioned in our Company Leased Accommodation (C.L.A.) policy on our official website (link).
3. Special Allowance: You will be entitled for a special allowance of Rs. _________/- (Rupees______only) per annum.
4. Food Coupons: You will be entitled to food coupons worth Rs. _____/- per month. However, you may opt out of this by referring your choice to the HR manager. For details on where these coupons are applicable, you may refer our directory on our website (link).
5. Leave Travel Assistance: You will be entitled to Rs. ___________/-(Rupees_______only) for each completed year of service in accordance to the rules, payable on a yearly basis.
6. Domiciliary Medical Expenses: You will be entitled to Rs. ___________/-(Rupees_______only) for each completed year of service in accordance to the rules, payable on a monthly basis.
7. Hospitalization: You would also be covered under the Company’s Hospitalization scheme. You may refer our Hospitalization policy on our website (link) for more details.
8. Provident Fund: The Company contributes 12% of basic salary towards Provident Fund. As such, similar deduction will be subtracted from your salary.
9. Superannuation: Superannuation program is conducted by the company for the employees too. 15 % of the basic salary per annum is contributed towards superannuation fund till the age of 58 years. The benefits of the contribution are applicable as per the terms of the scheme. If you are interested, you may refer to Mr. (person in charge) for further information on the Superannuation Program of our company.
10. Gratuity: You will be entitled to an equivalent of 15 days of your last salary drawn for every completed year of service. This will be in accordance to the terms of the scheme and subjected to a maximum of Rs.3, 50,000/-. You will be eligible for the gratuity after 5 years of completed service.
11. Corporate Attire: You will be entitled to select corporate attire worth Rs. ________/- from the options provided by the Company annually. If you would like to enjoy this service, the Company will contribute 50% of this amount and the balance will be deducted from your salary. You may refer our Corporate Attire Policy on our website (link) for more details.
12. a) You appointment can be terminated on either side with three months notice or payment of salary (basic) instead.
b) The Company reserves every right to terminate your service without providing any specific reason for termination. However, it will give you three months notice or pay salary (basic) instead.
c) The Company also reserves the right to terminate your services without any prior notice or salary compensation on the grounds of misconduct, reasonable suspicion of misconduct, disloyalty, commission of any act involving moral turpitude, or any act of indiscipline or inefficiency or for loss of confidence on your part.
13. You will be posted at ___________ and will need to report to ___________or any other person nominated by the company. But this is not static. You are liable to be transferred to any other Departments / Divisions / Factories of the Company, anywhere in India. Your service may be later on assigned by the Company to any other Company of the (Organization Name) Group. You may also be assigned with other duties that may be required of you in any Branch or Office of the Company and/or its subsidiaries or to any of its other Associate Companies.
14. Your appointment will be finalized upon your examination and when found fit. The management will have every right to get you medically examined by any qualified medical practitioner during the tenure of your service. If you are found medically unfit, you will lose your lien on the job.
15. References from your former employers will also affect the appointment procedure.
16. Your retirement age from the Company will be the superannuating age of 58 years. You are hence expected to provide evidence of your date of birth at the time of joining.
17. All the general rules, practices and policies of the Company are liable to change from time to time. However, you will be expected to abide by the changes.
18. In case of laws enacted by the State/Central Government, you would be entitled to such benefits at the discretion of the management.
19. You will be expected to maintain the highest order of discipline and secrecy with the Company and/or its Subsidiaries or Associate Companies. In case of any breach of discipline/trust, the company is liable to terminate your service with immediate effect. You will also required to sign a Secrecy Agreement that mentions that all inventions, improvements, discoveries made by you either alone or with other persons, will become the sole property of the company. You are required to ensure that the patent protections obtained for such inventions/improvements in India or elsewhere are assigned to the company.
20. You will be expected to respect, obey and conform to all the regulations issued by the Company from time to time. You shall not be a part of any other employment, conduct business whatsoever or hold any office of profit or accept any other emoluments without previous consent in writing of the Company during your tenure in the company. If found guilty, you will be terminated with immediate effect.
21. The company also reserves the right to send you for specialized training within India or overseas to enable you to perform better. If such necessity occurs, you will require executing a training bond with the Company.
22. This offer is completely based on the information furnished in your application for employment. However, if the management finds any incorrect information, your employment based on this letter of appointment is liable to be terminated without any prior notice and compensation.
23. The emoluments/benefits due to you will be liable/subject to tax in accordance with the provisions of the Income Tax Act and Rules made there under as also other applicable laws, if any, as may be in force from time to time.
24. The Company also takes care of all the statutory compliances. It ensures compliance with various statutes in your area of operations that includes the Insider Trading Regulations as well.
25. Your appointment is effective from the date of joining. We expect you to see you not later than (date).
Kindly sign the copy of this letter as acceptance of the above terms and conditions and return the same to us.
We welcome you to (Organization Name) and wish you all the luck for a bright career with us.
Best Regards,
(Name of the Business Leader)
(Designation)
(Company)
Click Here To Download Letter of Confirmation
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Categories: HR Tags: Management Trainee
Appointment Letter for Legal Advisor or Consultants
Appointment Letter for Legal Advisor or Consultants.
November 15 2013
(Name)
(Address)
Dear Mr./Ms,
In reference to your interview with us, we are pleased to inform you that you have been appointed as (position) in our company, provided you follow the terms and conditions mentioned below:
1. A consolidated amount of Rs._______ (Rupees _______only) will be paid to you per annum.
2. The consolidated amount will include:
a) Rs. _________ per annum as fixed pay, and
b) Rs. _________ per annum as variable pay which will be linked to your performance and of the company.
3. The appointment will be offered for a period of two years from the date of joining. However, it may be renewed on a mutual basis. In figures, the arrangement will be effective from (date) and valid for a period of _______years/s.
4. You will be located at (place) initially and will require reporting to _______ or any other person nominated by the company. The company will have the sole right to transfer you to any other Departments/Divisions during your tenure. Your service could be reassigned to any other company of the (Organization Name) Group as well.
5. During your tenure, you may also be assigned duties that may become nec(Organization Name)y at the discretion of the Management in any Branch or office of the Company and/ or its Subsidiaries or Associate Companies.
6. You will be allowed 18 days leave pro-rated per calendar year but only at the call of a genuine emergency work.
7. A comprehensive Accident/ Medical Health Insurance will be provided to you and your spouse.
8. However, you will not be entitled to any other benefits apart from the above mentioned ones.
9. This appointment is subjected to termination upon three-month notice on either side or payment in lieu of shortfall in the notice period.
10. You will be bound by the rules and regulations of the company during your tenure.
11. You will not be allowed to engage yourself in any other assignments or work for any other organization without the consent of the management during your tenure.
12. You will also be required to maintain secrecy with regards to the work or confidential information of the Company and/ or its subsidiaries or Associate Companies. In case found guilty, the management will have every right to terminate your appointment with immediate effect.
13. The Company lays emphasis on all statutory compliance. Hence you are expected to ensure compliance with various statues in your area of operations.
Kindly sign a copy of this letter as your acceptance to the above terms and conditions and sent it to us for our records.
Wishing you good luck and a successful career with us,
Best Regards,
(Name of Business Head)
(Designation)
(Company)
Click Here To Download Letter of Appointmen3
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How to Write an Email While Giving Appointment Letter
Letter of Confirmation – Management Trainee
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Appointment Letter for Apprentice Trainees
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Categories: HR Tags: Appointment Letter
Termination Letter to Fire an Employee
Termination Letter to Fire an Employee
Mr. _____________
Sir,
Ref: Appointment letter dated ________
As per your performance review the management is quite disappointed by your input to the company and hence have decided to terminate you from the company.
As per Clause _______ of your appointment order that was dated _________, either party require to give two months notice during termination of services.
Hence accordingly, the management has issued this two months notice. Your service will be terminated from our company with effective from _________.
Please make a note of it.
For (company),
Manager (P&A)
CC President,
Vice President (F),
Categories: HR Tags: Employer, Termination
Sample Termination Letter of employee Due to Misconduct
Sample Termination Letter of employee Due to Misconduct.
To
_______________
_______________
_______________
This is in context to the inquiry held after issue of charge sheet dated (date) issued against you. The report sent by the inquiry officer has been has been thoroughly scrutinized where the charges leveled against you have been proven acceptable.
As per the serious nature of misconduct committed and proven guilty, the normal criterion is to dispense your service. But on rightful grounds of compassion and also at the same time considering the extenuating and aggravating circumstances the management has decided to go lenient on you this time. We have imposed lesser punishment of discharge on you with immediate effect from (date).
Your final payment of dues with be sent to your office on or before (date) during office hours after you hand over the charge. Your payment dues will include the 1 month wages in lieu of the notice period.
Manager/ Competent Authority
Categories: HR Tags: Letter, Termination