Steps for Writing Formal Resignation Email with Format
These days, we all are switching from formal letters to formal emails. The content in both these formats is same except one difference i.e. in letters you put date and address on the left hand side which is missing in emails.
If you have to write a formal resignation letter and you are not very much sure about how to being writing a professional resignation email then here are some very useful tips given below, using which you can create a perfect formal email without making any mistake. Follow these steps one by one, to frame a fool-proof email with essential details.
Step wise Process for Writing Formal Resignation Email
Let us read through the steps that help you write a perfect resignation email:
Clear Subject Line
Start with a simple and clear subject line which should convey the content in the email. Do not make it look like something alarming. Do not use bold or capital letters. You have to keep it polite and clear. Submission of Resignation is the finest of all the choices.
Addressing the Concerned Person
As you begin writing the email, you must start with the right opening format. Depending upon your association with your boss, you must select the beginning of the email. If you share a friendly association then you can start with “Dear Sir or Ma’am” and if your relationship is formal then replace “Dear” with “Respected”.
Clearly State Your Intention
Begin with clearly mentioning the reason for writing this email which is resignation. Do not make it look vague in any sense so that your boss thinks that there is room to retain you by negotiating with you or resolving your issues. Your email must deliver that after thoughtful consideration, you have finally decided to resign. You must express it as your final decision.
Talk About Notice Period
Different companies have different notice periods depending upon their norms. Notice period is the duration when you have to work with the company once you have signed the resignation so that the company has enough time to find a replacement. During this time you have to share your work related details with your co-workers. So make sure you mention it in your email.
Mention the Reason for Leaving
There is a reason behind resigning and you must state the reason in your email. Though it is not compulsory to mention it but employer is always keen on knowing the reason for quitting the job. By stating the reason, you might get some alluring offer from your employer like a similar profile, salary hike or promotion, something which you had always wanted.
Express Willingness to Help
You have to be helpful. You must state in writing that you would be happy to help out the company during this transition period by assisting in recruitment process or training your substitute. Always offer yourself to the employer for any kind of assistance that is needed from your end to make it a smooth and comfortable process. This is important as it will leave a positive impact on him.
Gratitude
You must always thank your employer for his support and guidance and for the wonderful learning experience you had under his supervision. It is very important to thank him by ending your letter with a kind note. You must also thank your co-workers and team for their support.
End it Formally
Make sure that you end your letter in a nice and formal manner. Once you have written a thank you note, you must wish the company an amazing growth and bright future.
Once you have followed all these points, end your letter by writing “Sincerely” on the left hand side bottom and finish it by including your name under it.
With all of these steps mentioned above, you will have a perfectly framed formal resignation email. But before sending it to your boss, read it twice to make sure that there are no spelling mistakes or grammatical errors. Once all this is done, just click and send it.
Formal Resignation Email with Format
Subject: Submission of Resignation
Dear Ms. Julie,
The purpose of writing this email is to inform you that I have decided to move on to pursue another opportunity which I feel is going to give my career great growth. I hereby submit my resignation from the post of Marketing Executive at ABC Corporation Pvt. Ltd. today, 12th April 2016. I will be serving the notice period of one month.
The reason because of which I am leaving my present job is that I have received a wonderful opportunity which will not only give me a salary hike but will also bring along lots of new opportunities which will be very helpful in my career in long term.
I would be happy to help you with a smooth transition phase by helping in the process of recruitment and training of my substitute. Please let me know if you need any kind of assistance you require from my side to keep this process smooth.
I am very thankful to ABC Corporation Pvt. Ltd. for giving me wonderful opportunities to perform and move ahead in my career. These 5 years have been years of learning and gaining experience. I have always been supported by my supervisor and team members to take up new challenges and perform better.
I wish the company an amazing growth and bright future.
Thanking you
Sincerely,
Andrew Smith
Categories: Resignation Letters Tags: Format, Resignation email
Warning Letter for Misbehavior with Senior
In a company, different types of problems arise with time. One such problem is when a person misbehaves with a senior. In such a situation, as the HR manager or owner of the company, you must write a formal warning letter to that particular employee which highlights his action and also bring to his notice that he needs to correct it.
If you have to write such a letter than given below is a formal format of warning letter for misbehavior with senior. You can use this example sample to create a personalized letter with all details. Such letters are suppose to be short and precise, consisting of just the right amount of information.
Sample Warning letter for misbehavior with senior
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
11, Park Avenue,
New York
Date: 23th April, 2016
To,
Mathew Jacob
42 Richmond Street,
New York
Sub: Warning Letter
Dear Mathew,
This is to inform that on 15th April, 2016 we had received a complaint against you stating about your involvement in improper behavior with your senior, Mr. Robin Smith. You have also failed to follow the instructions that were given to you.
The above misconduct is a serious offense as per company norms and attracts strict against you.
It would be in your interest to apologize for your misconduct in a written apology letter to your senior. Consider this letter as first and last warning for your actions. This is a final opportunity for you to improve your conduct and if you fail to do so then you will attract strict action against you.
Regards
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Warning Letter Format Tags: Misbehavior, Warning Letter
How to Find Out The Right Time to Walk Away From a Job
Leaving a job is surely not an easy decision to make. Your job is the source of your income and is vital for your existence. It provides you resources to cater your family needs and if you leave your job then finding a better one is not easy. Moreover, there are chances that your employer might give you a bad reference which will affect your probability of finding a good job. By leaving a job, you also have to leave behind all the fringe benefits that your job brings along.
Quitting a job at the right time is very important in order to make sure that there are least numbers of odds against you. This post unveils some very interesting points which are helpful in helping you know that when the right time to quit your job is. By walking away from your present job at the right time, you get to minimize the damages.
Find out time put in by you in your job every week
You must keep a track of the amount of time you are giving to your job on weekly basis. This is important as it will help you have exact hours you have been working for your employer to know how balanced or unbalanced your professional and personal life is. You need to understand that you cannot keep missing your family events, compromise with your health and your loved ones because of your job. If you feel that you need to bring in a change in your work schedule then you can always speak with your boss in this context so that you are able to enjoy your work and also spend time with your family.
Analyze projects, achievements and credits
It is extremely important that you grow professionally. And to know that you must prepare a list of all the projects on which you have worked in the last year. Also note down the outcomes of each. Find out the kind of projects you have been getting and the credit you have been given by your boss for your work. In case, you are not appreciated for your good work then you must speak with your boss and ask for different kinds of projects that help you grow professionally. And if you feel that there is saturation with no growth opportunities then it is a serious thing.
Look for change in profile, roles and responsibilities
Sometimes new management takes the charges and brings about changes in the organization thereby leaving you with an undefined profile. In such a scenario, you must meet your supervisor and discuss your profile. You can ask for a new profile or have new responsibilities added to your previous profile. You can even negotiate on a transfer to a different department or branch. These are a few steps which you must take before finally deciding about leaving your job.
Try hard before making a final decision
You must make all possible efforts before taking a final decision. If all your efforts have failed to make things better at work front then only decide on leaving your job.
In case you are facing some serious problem at work like harassment or you get to know about some unethical activity going on at office then you can always decide to leave without wasting any time. At any point in time, when you feel uncomfortable working at your office, for any reason, then the best move is to quit your job right away. You can also report about the illegal practices, if any, to the HR department along with the related documents so that the right action can be taken.
So once you have analyzed your job on all of the points mentioned above, then it is the right time to decide whether you want to stay or move ahead. This kind of decision will be a well planned decision as you have taken all possible steps.
Categories: Job Evaluation Tags: Job, Job Analysis, job tips
Warning Letter or Memo To Employee
Every company has some employees which fail to adhere to the rules and regulations of the organization and in order to control this deviation, company has to write formal warning letters to such employees highlighting this mistake and warning them for correcting their actions.
If being the manager of your company you also have to write professional warning letters or memo to your employee then use this sample template to create a customized formal letter with important details.
Format for Warning Letter or Memo To Employee
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
11, Park Avenue,
New York
Date: 18th April, 2016
To,
Mathew Jacob
42 Richmond Street,
New York
Sub: Warning Letter
Dear Mathew,
This is to bring to your notice that the last month you have proceeded on leave without any prior permission from your supervisor. Such an action is considered as gross negligence of duties and is completely unprofessional in capacity of your profile.
As per company’s policy, remaining absent from duties without prior information is a misconduct and attracts strict action. You are advised to take this warning seriously and make sure that such an action is not repeated in future.
You are advised to submit a formal written explanation on your uninformed and unauthorized leaves on receiving this letter or once you resume your work.
Consider this letter as urgent and respond as soon as possible.
Regards
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Warning Letter Format Tags: Employee, Memo Format, Warning Letter
5 Most Common Mistakes That Damage Your Career
We all want to be successful in our career and we work really hard for it but despite everything we do, we feel that something is missing and something is not going right. Well, unknowingly we end up making certain mistakes that indirectly adversely impact our career. These are some of our bad habit or behavioral issues because of which all our hard work to be successful in our professional life get affected.
This post talks about the most commonly made 5 mistakes that damage our career. So read on and find out what actions impact your professional life so that you can avoid them in order to be successful.
1. Giving Money Importance Over Opportunity
Money is important but it is surely not everything. When your focus shifts to monetary gains, you end up looking at other intangible things which are more important than financial benefits. Sometimes we rank money over the opportunity to learn or chance to perform and as a result we damage our career. It is very important to always rate opportunity over money as it will help you gain experience, knowledge and confidence to perform a job. This in turn will bring you happiness and contentment. All of things are very important for a bright and shiny career.
2. Not Giving Importance to Relationships
Some of us think that work is everything and focusing on our work is the only thing which we need but this is not true. You also need to give importance to professional relationships. You need to pay attention to your association with your co-workers and team as no job can be accomplished in isolation. If you have healthy relationship with your colleagues, there are chances that your performance levels get better due to synergy. You would be able to communicate and coordinate more effectively.
3. Not Taking Initiatives
Companies always love employees who are prompt. They want their employees to take initiatives. And if you think that opportunities are going to come to you then you are sadly mistaken. With this mindset, you can never be rise high in your career and you will always wait for things to come to you. Practically, you should always go and grab the opportunity in order to be moving ahead in your career.
4. Dressing Way Too Casual
It is a fact that your appearance matters and you must focus on the way you dress, your clothes, accessories etc. to make sure that you look impressive and smart. Going to work in casual clothing, not paying attention to your hair or style is another big mistake you are making because constantly you are creating a bad impression. There is nothing good about not being serious about how you look. You should always be dressed nicely. Do not over dress but do not be casual as well. Strike the right balance and it will definitely get you more success.
5. Focusing More on Personal than Professional
We all know that our job choice, negotiations and everything else is always affected by our personal life but mentioning this point again and again is not a professional thing to do. In fact, while making any negotiations for salary or flexi timings, you should also bring in notice the ways in which it will positively affect your company. You must keep your company before your personal needs as this is always counted as a good gesture. So make sure you avoid talking about your personal choices and convenience over that of your company.
All of these common mistakes are committed by all of us as some point in time in our career and it is very important that we must avoid these blunders as they damage our career. So if you have been making such mistakes, it is time to correct them in order to have more benefits of your hard work in your professional life.
Categories: Others Tags: Career, Career Development
Explanation Letter for Absence without Official Leave
Sometimes there is some urgent situation because of which you miss on sending an official leave application to your manager seeking permission for absence. But once things are under control, you must write a formal letter explaining the reason for absence from work. This is essential because it shows your concern towards your job and also informs your manager about the reason because of which you could not make it to work.
Given below is the sample of explanation letter for absence without official leave which you can use for creating a personalized letter with necessary details. Generally, these letters are short in length and explain the reason.
Format of Explanation letter for absence without official leave
Mathew Jacob
46 Agastha Apartments,
Herald Street,
New York
Date: 12th April, 2016
To,
Julia Mars
HR Manager,
XYZ Development Bank
42 Richmond Street,
New York
Dear Ms. Julia,
I would like to bring to your notice that on 11th April, 2016, I had to abruptly leave the office because of some medical emergency in my family. My grandmother had fallen seriously ill and I had to take her to hospital immediately that day. Because of the seriousness of the issue, I was not able to inform my team leader for leaving work all of a sudden. I have not filled in leave form today for yesterday and I hope you are going to consider my absence as leave.
My grandmother’s condition is not stable and my sister is there to care of her. Now I will be able to focus on my job and will not be missing any work.
I am hopeful that you will show your consideration on this issue.
Thanking you.
Sincerely,
Mathew Jacob
Marketing Executive
XYZ Development Bank
Other Related Leave Email/Letter Format and Sample
Leave Extension Application for Personal Reason
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Categories: Leave format Tags: Explanation letter, Leave Letter, Leave of Absence
4 Career Risks That Must Always Be Avoided
Taking risk in life is important but to make sure that you don’t end up in mess, you must take smart and calculated risks. We all take risks when it comes to our career but if we don’t take intelligent risks then we can end up losing our job or missing on such an important deal. Risk taking is inevitable if you want to grow and move ahead in your career. And in order to benefit, you must make sure that you take the right risks and avoid the wrong ones.
This article talks about 5 career risks that must always be avoided. Read on to find out what these risks are as they can actually leave you with no job in hand. So in case you are planning any of these risks, keep them out of your list as they can be very damaging for your career.
1. Simply Walking Out of Your Job
We are sometimes so pissed off from our present job or boss that one day we simply decide to quit it. But just wait as this is not the right risk to go for. You might be thinking that once you leave the present job, you will have a fresh start. You will begin looking for a new job and things will normalize. But this is quite optimistic an approach. Practically, you should have a plan before you start acting. Bear the present job for a little longer and find out a suitable job before quitting. This way you will never have to compromise too big with the offers you get in future.
2. Don’t Take Risks Close to Your Retirement
The right time to rake risks is when you are young. You can possibly take all big risks like working abroad, changing your field of work or staring a new business. All these risks are worthy if taken when you are young as you have your complete life to bounce back and be successful. When you are old and your retirement is due in couple of years, taking risks like these is not a wise thing to do. Rather you should keep enjoying your present company and have an easy retirement.
3. Looking Out For Success
Most of us always categorize whatever we do into success and failure because we all want to be successful in our career. But with this kind of an approach, we force ourselves to feel bad, ashamed and defeated when we are not able to perform the way we had planned. This way we are unable to learn from the experience and we tag ourselves as failures. It is good to aim for success but we often miss on the lessons that we should take from our failures.
4. Putting Your Reputation at Stake
Whenever you have to make any choice in your career, you should always analyze it from different perspectives to know how much risk it involves. Taking risks with a job title or association is not that difficult as they don’t harm much and are forgotten soon. On the contrary, if your reputation is at risk then it can cause a long lasting damage to your career and therefore, you must always avoid taking such a chance as it is very damaging.
When we talk about career, various opportunities come our way but we have to be very selective about what opportunities to embrace and what to let go. Whenever moving ahead with any choice, we must take into consideration the risks involved in it. This will always keep your career on the right track and will always help you climb the ladder of success.
Categories: Others Tags: Career, Career Risks, job tips
10 Things You Must Never Include in Your Resignation Letter
Once you have decided that you are quitting your job, the next step to follow is to write a formal resignation letter. It might simple to write a resignation letter but it is actually not so simple as you need to be very particular about what information your letter must contain in it and what details you must never include in such letters.
When you write down to pen your resignation letter, make sure you sit with a calm mind and gather all your thoughts. You can note down the points you wish to include on a piece of paper and begin writing your letter in a professional and polite tone. You need to write a letter which marks an end to your job with the company but doesn’t affect your association with the people with whom you have worked during this tenure.
Given below are the 10 things that must never be included in your resignation letter.
- Hated Working Here
You might have not enjoyed working with the company and you might want to tell them that you hated every minute you spent with the company but this is one thing that you must never include in your letter. You can keep this to your close friends only. Never mention such a thing.
- Why Was I Treated Unfair
You might have not been treated fairly but asking such a question is just not right, especially when you are leaving the company. This kind of a question hints that you have hired a lawyer. So completely avoid this kind of a question in your letter.
- You Are the Worst Boss
Most of the people quit because of their bosses and it might be true that your boss is the worst of all but putting it in your resignation is just not the right thing to do. You should never make any personal remark in your letter.
- I Will Sort It Out One Day
Always be careful of using a threatening language in your letter. You must know that whatever you are writing will be documented for life and therefore, it has to be framed using the right words in a positive manner. A written threat can be very damaging to you and to your association with the company and it might add some legal edge to it.
- Tell Me About Openings in Future
You think that when you are quitting the job today, the employer would be interested in hiring you for any other job in future. Well, certainly no!!! So, do not include such a stupid statement in your letter as it will not make you look sweet but definitely foolish.
- I Know What’s The Problem With Your Company
Even if you know what the problem is, you must not talk about it in your resignation letter. This is not a letter of suggestion stating points of improvement for the company but a simple formal letter informing about your intention to leave. So keep it limited to that area only.
- XYZ Sabotaged My Work
Even if there is some person who actually destroyed your work, you are not suppose to be naming that person in your resignation letter. This is neither the right time nor the right place to do that.
- My Next Job Will Be…..
For sure, your present employer is just not interested in your next job and he doesn’t even care. Your resignation letter is not the right document in which you should be stating all of this. In case your supervisor asks you this question then you can answer him. And if you are joining the rival firm or competitor of your present company, you must not be very specific.
- I Will Miss This Company and My Team A Lot
You must not be over expressive in stating your feelings. Even if you are going to miss your team, do not use this letter to express your feelings to loud.
- I Know You Will Miss Me Too
Never ever include such kind of lines in your resignation letter as it is rude and unprofessional. And this is not place to boast about your good work.
Categories: Resignation Letters Tags: Job Resignation, Resignation Letter