Defamation Letter Due to Harassment
Where there are people, there are chances for rumors to spread. People often experience defamation of character in the organization they are working due to some baseless rumor spread by some anti-social elements in the company. In such a scenario, they can go ahead with suing the person for making false and damaging statement. If you are suffering from any kinds of wrong rumors spreading about you in relation with harassment of some of your employee then you must write a professional defamation of character letter to put a check on it.
Here is a sample template to help you deal with the situation. Use this format to create your own defamation letter due to harassment including all the essential points.
Defamation Sample Letter Due to Harassment
Sam George
12, Herald Apartments
California
24th July, 2015
Henry Cullen
56, Richard
California
Dear Mr. Cullen,
This is to bring to your notice that it has come to my attention that from last few weeks you have been making false representations about me in the office concerning the harassment case that took place with Ms. Ana Gibbs. All these statements have been false and have hampered my reputation.
You are completely wrong in holding me responsible for what happened with Ms. Ana Gibbs. I was not the one who harassed her and forced her to leave the organization. All the remarks that you have been making are completely baseless and you have no evidence to prove them.
Therefore, you are requested to please stop making such remarks about me as it is damaging my reputation at work and otherwise. It can severely hamper my career. I would also like to ask you to apologize for your mistake in front of the team as it is very much necessary to undo the damage and clean all the rumors that have been spreading at the office.
I would also like to mention that unless your immediately stop passing wrong comments and remarks about my character and apologize about the same publically, I would be forced to take legal actions against your actions and also seek monetary compensation for the damage that you have caused to my image at work and socially.
Please take it as a final warning and stop making defaming remarks on my character or else I will have no other choice but go legal.
Regards
Sam George
Marketing Manager
ABC Corporation
Categories: Letters Tags: Defamation Letter, Harassment
Performance Review Letter with Evaluation Results
Performance review is an important HR process which is done in order to gauge the performance of an employee and compare it with the standards. This brings clarity in his working and also tells whether he needs to improve or he is performing decent.
Being the HR Manager of the company, you may have to evaluate the performance of the employees every year and then send them a letter in writing consisting complete review of their performance. If you don’t know how to go about framing such a draft then here is an example sample to help you deal with the situation. Use it as reference for writing a customized letter in a professional way.
Sample Performance Review Letter with Evaluation Results
Mathew Jacob
HR Manager,
XYZ Development Bank
42 Richmond Street,
New York
Date: 13th July, 2015
Julia Mars
11, Park Avenue,
California
Re: Annual Performance Evaluation for 2014-15.
Dear Mr. Mathew Jacob,
This letter brings to your notice the evaluation of your performance for the period of one year from 1st July, 2014 to 30th June, 2015. It studies and analyzes your contribution to the marketing department as senior marketing executive. It also contains remarks from your team leader on your performance and progress for this period.
Your performance has been analyzed based on the following areas: Achievement of Targets, Professional Responsibility and Professional Development.
- Achievement of Targets
It takes into account how well you have been performing based on accomplishment of targets that were set for you by your supervisor. It is very important to achieve these targets as it is an essential part of performance.
For 2014-2015, you have been able to accomplish all the targets. This means you have achieved the very first criterion effectively. You have performed as it was expected of you.
- Professional Responsibility
It takes into account your conduct as per the rules and regulations of the company. It also includes traits like dedication, commitment and loyalty towards your organization which directly or indirectly affects your working.
For this criterion, you have exceeded the criterion by delivering results beyond expectations. You have followed all the rules of the company and the instructions given by the seniors. You have worked with complete dedication and sincerity which reflects in the quality of your work.
- Professional Development
This criterion takes into account the promptness of attending new courses for skill development, for learning new techniques that are helpful in professional development.
For the year 2014-2015, you have attended just one seminar on marketing which means that you need to improve in this area as it is below the significant level. You are recommended to attend more workshops and training sessions that can help you improve your present skills.
- Overall Performance
Based on the evaluation results mentioned above, your overall performance can be ranked as satisfactory. You have achieved all the criteria effectively. The only recommendation is to attend more training programs to develop more skills.
Regards
Mathew Jacob
HR Manager,
XYZ Development Bank
Categories: Others Tags: Evaluation, Formal letter, Performance
Warning Letter For Alcohol Consumption During Working Hours
Every company has some ethnics which every employee is suppose to be following. If the employee fails to adhere to the rules and regulations set by the company then serious actions can be taken against them; they can even be terminated.
If you are an HR Manager of your company and some employee is found consuming alcohol during working hours then you must issue him a warning letter stating the consequences. You must warn him in a strict way and make sure that you are able to deliver the message that in case the warning is not taken seriously then he can face strict punishment or action. Here is a formal example designed to help you frame a customized letter. It consists of all the essential points that are required to be included in your letter.
Template of Warning Letter For Alcohol Consumption During Working Hours
Julia Mars
HR Manager,
XYZ Development Bank
42 Richmond Street,
New York
Date: 13th July, 2015
To,
Mathew Jacob
46 Agastha Apartments,
Herald Street,
New York
Dear Mr. Jacob,
On 10th July, 2015, you reported late for duty at 10.30 a.m. when your shift starts sharp at 9 a.m. and you were in a drunken state. Because you smelled of alcohol, you were advised by your team leader, Mr. John Smith, advised you to go back home when he noticed your weird behavior at the reception of the company. Instead of following his advice, you misbehaved with him and abused him. As you were quite loud, your behavior and abusive words were noticed by two other staff members, Mr. Adam Gibbs and Ms. Samantha Brown. Mr. Gibbs tried to calm you down but you did not pay any attention and you moved to your working station.
As mentioned in your appointment letter that as per company’s rules and regulations, coming to office under the influence of alcohol or any other substance abuse is a punishable act. The company has the authority to terminate the employee who fails to adhere to company ethics. You have not only disobeyed the company rules but you have also misbehaved and abused a fellow employee which is again against the regulations.
This is the last and final warning to you and in case you are found drunk or under the influence of any such substance then you will be terminated without any notice. The company is issuing a warning because you have been an amazing performer and there has been no complaint against you since you have joined the company.
In case, there is some issue that is bothering you then we can arrange a meeting with the company counselor who will help you sort your life. For any queries, contact me at [email protected].
Regards
Julia Mars
HR Manager,
XYZ Development Bank
Resources Related To Warning Letter Formats
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Warning Mail on Resignation Without Notice Period Completion
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Categories: Warning Letter Format Tags: Alcohol, Employee Working Hour, Warning Letter
Transfer Request Letter For Difficult Working Conditions
When you get transferred to a new location, you take time to settle down in a new setting. But sometimes despite making all the efforts you are unable to deal with the changes because of various external factors. If you are a lady and you have been transferred to a location which offers no security to women or it doesn’t offer the basic facilities needed by your gender then you must request your employer in writing to transfer you to some other location.
If you don’t know how to begin writing such kind of a letter then follow the example sample given below which addresses the insecure atmosphere at new working place which is making inconvenient and uncomfortable for you to work as you are a lady.
Format for Transfer Request Letter For Difficult Working Conditions
Julia Mars
11, Park Avenue,
St. George Village
Date: 13th July, 2015
To,
Mathew Jacob
HR Manager,
XYZ Development Bank
42 Richmond Street,
New York
Dear Sir,
This is to bring to your notice that I, Julia Mars, was transferred to remote location close to St. George Village on the position of Accountant on 1st June, 2015.
The purpose of writing this letter is to make you aware about the living conditions at this location which is at a distance of 15 kms from the closest village. As you know, it is a remote location which does not offer any transport facilities to commute. Moreover, there is no security for women working at this location as it is quite an unsafe area for women. In this span of one month, I had to face difficult situations at this location which have adversely affected my working. And as I am staying alone, it is becoming very difficult for me to manage living at this location.
I also want to bring to your notice that this place doesn’t even offer basic amenities like electricity and water which have added to the problem. There are frequent power cuts on regular basis. Till date, I have not been able to find a decent place to stay at this place. Because of such difficult living conditions, I am really facing a tough time because of which I am unable to give my best at work.
I would like to request you to please consider my situation and transfer me to a better place where I can find a decent place to live and women security is not an issue. For this one month, I tried my level best to adjust with the living conditions at this place but all my efforts have failed and I am compelled to write a transfer request letter to you.
I hope you will consider my situation and come up with a solution at the earliest. If you wish to anything else from me, please feel free to contact me at 123-456-78 or you can email me at [email protected].
Thanking in anticipation.
Yours sincerely,
Julia Mars
Accountant,
ABC Development Bank
St. George Village
Related Other Transfer Letter Formats
Employee Transfer Letter Intercompany
Transfer Letter Request From One Place to Another
Employees Salary Transfer Letter to Bank
Transfer Letter Format Due To Family Reason
Sample of Transfer Request Letter
Offer Letter for Transferred Employees
Internal Job Transfer Letter as a Temporary
Categories: Letters Tags: Request Letter, Transfer Letter
Last Day Mail in Office Format
When you are leaving our present company, it is an emotional moment. After spending a long time working for an organization, it becomes your second home. You are attached with your coworkers and it is surely not easy for you to say goodbye. At such a point, you must leave by writing your mail to all the people who have been a part of your professional journey at your office.
If you are not sure of how to begin writing a mail on your last working day then here is a formal sample format to help you deal with the situation. Use this example as reference and create a draft that expresses your feelings on this important day.
Sample Format for Last day mail in office
Dear All,
15th July, 2015 is going to mark the last day of my working with ABC Corporation Pvt. Ltd. It has been a wonderful association of five long years. All these years, I have had the opportunity to work with the most amazing people like you and learn so many new things which have been very helpful in expanding my horizons.
I would like to thank each one of you for your support, appreciation and criticism. You all have helped me perform and be an achiever. ABC Corporation Pvt. Ltd. will always be an integral part of my professional life. I have learnt so many new things and risen so high in my career because of the time, efforts and energy this company invests in its people. I am always going to remember you all and cherish the memories of the good and bad times that we had seen together.
I have to relocate to California because of some personal issues otherwise I would have never such a marvelous company. But as we know the world is a very small place and we shall meet again. Please feel free to call me, in case you need any help. My email id is [email protected].
I wish you all the very best for your future endeavors. May you keep doing the amazing work and keep shining.
Good Luck
Jacob Smith
Categories: Letters Tags: Office, Sample Email
Appreciation Letter for Achieving Company’s Objectives and Offering Financial Benefits
If you are a consultant firm and your employees have delivered an amazing performance in the last fiscal year then you must write an appreciating letter acknowledging their efforts in meeting the goals of the company and motivating them to perform better. If you want to encourage their performance, you can also offer some financial benefits to them as rewards for their performance.
Here is a professional appreciation letter by a consultant acknowledging the achievements of the team and offering them financial benefits. Use this sample letter to create your own.
Sample Format for Appreciation Letter for Achieving Company’s
From:
Samantha Jobs
ABC Consultants Pvt. Ltd.
42 Richmond Street
New York
Date: July 10, 2015
To,
Andrew Gibbs
Marketing Manager
ABC Consultants Pvt. Ltd.
42 Richmond Street
New York
Dear Mr. Gibbs,
On behalf of ABC Consultants Pvt. Ltd., I would like to congratulate your marketing team for impressive performance during fiscal year 2014-15. Your team has broken all records which have resulted in wonderful growth of the company. They have beautifully met all the targets without leaving any room for complaints.
The management has decided to facilitate your team by arranging a small celebration in their honor where we are going to acknowledge and celebrate their success. The management has also announced financial benefits for your team. They all are going to receive a bonus of $1,000 as an appreciation for their hard work.
The details of the celebration will be mailed to you soon. In case you have any doubts, please feel free to write me at [email protected] or call me at 123-456-78.
Regards
Samantha Jobs
HR Manager
Categories: Letters Tags: Appreciation Letters, Financial
Tips on Training Employees for Managerial Posts
It is always good to train an employee from within your company than to hire someone who is new to the organization. This helps you have a better manager who is more informed about the work culture and business, something at which he doesn’t need to be trained.
Now the question is how to train your present employees to help them become efficient managers. This article talks about some very useful tips on training them so that they are ready to fit in the new role. Read through these amazing guidelines which are extremely helpful for both small and big businesses thereby helping them save hiring costs and have a much competent person handling the managerial position.
- Go For Overall Training
It is important that you train your employees in general and not specifically in relation with a particular profile. This is helpful in increasing the productivity of the employee and also helps in their retention as they are able to handle things which are outside the purview of their present job profile. This is essential because a manager needs to know every job so that he can have an understanding of the nitty-gritty attached with it.
- Encouraging Learning Environment
It is extremely important for an organization to have learning culture so that the employees are always proactive in learning new things. They are able to learn the trick to learn new things in varied situations for better performance. With this you can have all your employees develop a level of comfort when it comes to learning. They would not shy away from catching up a new skill or understanding new style of working. They will always be positive about learning something new.
- Train Them to Use Right Tricks
As a manager, a person needs to know various skills other than his job profile that are important for him to perform his managerial duties. These include skills to delegate the tasks amongst different people, to ranks tasks in order of priorities, to define goals for the team for better productivity and performance, to manage people, to define communication channels, to be able to design a plan and put it to execution and to exercise their leadership skills in the most effective and impressive way. All these tricks are essential for everyday working.
- Train to Develop Comfortable Communication
Communication is the soul of any company and it is the duty of the manager to maintain a smooth and comfortable channel of communication between the employees so that the working is not hampered. This includes having a friendly approach to communicate, to be able to use the technical terminology while talking and to have interactive sessions.
- Train to Develop Leadership Qualities
When we talk about manager, the most important quality for such a profile is leadership. If a person misses on this skill then he can do no good to the company. Therefore, the employee needs to be trained on this quality. Not only this, he should also be trained on how he can help his team member become leaders in whatever work they do so that they care able to perform their duties with better authority and confidence. This can be done by making the employee handle small leadership situations so that he learns to lead the situation and generate better performance. You must start training him from low level opportunities so that he can gradually learn the way to lead.
- Develop Better Understanding
If you want to hire a manager from within your organization then in order to have him attain corporate skills, you must help them have a better understanding of the business by introducing them to the information about which they are not aware at present. They should be made aware of the importance of their profile and the job they do so that they can see how their working affects the working of their employees and hence has an influence on the performance of the company. A manager should always have a macro view of every situation. He cannot survive on a smaller picture. Therefore, it is very important for the company to train the employee look beyond what he already knows and think out of box in order to deal with everyday challenges.
These are a few points which talk about the training tips which can transform your regular employee into an efficient and smart manager who knows how to lead, plan and act in the most amazing manner which helps your company grow.
Categories: Employee Relations Tags: Employees, Managerial, Training
Guide To Manage Part-Time Employees in Summers
Summers are the times when you can hire lots of part-time employees who can be really beneficial for your business. There are various stores and restaurants that hire seasonal staff which includes college interns. If you are also doing so then here is an article unfolding the useful tips on managing the part-time summer employees in an effective way. Make sure you read this comprehensive guide and keep it organized or else it can turn into a big mess for you.
Follow these tips to make optimum utilization of these seasonal job seekers. Here are some points that you must consider.
It Begins With Faith
Faith is the first and foremost point. It is difficult for managers to trust seasonal employees as they know that they are in the company for a couple of months and hence they cannot resist themselves from keeping a check on them. But then this adversely affects the performance of the employees. So make sure that you trust them and they will be able to deliver better performance. You must have confidence that you have hired the right person.
Do Not Pay Pennies
It is just not fair to pay these part-time workers pennies because they are joining you just for summer time. A fair pay is important to motivate the workers and to keep them committed and energetic. You must pay them a competitive price for their work so that they don’t feel exploited. Also make sure that you take into account the laws on minimum wages, taxes etc. so that you are following all the laws.
Keep Standards High
It is all about expectations. The more you expect from your employees, the harder they work in order to meet your expectations. Do think that because there are joining you for a couple of weeks so they are not going to perform. In fact you must think that they are the fresh and energetic lot and they have the potential to set new records. If you are able to express your high expectations then they will work hard to meet them.
Train Them
It is extremely important that when you are hiring new summer interns you train them. Without giving them a basic training about how your company functions, what role they need to play, what responsibilities they need to shoulder, it will become very difficult for them to understand the working and deliver expected performance. But when you train them and educate them about all of these points, they are able to deliver better performance.
Make Them a Part of the Team
As the summer employees are going to be around for a couple of months, it is important that they are treated as the part of the organization. For that you must introduce them with the other team members so that they feel comfortable. You can have a small introduction session where you can have them introduced with your staff. You must also give them name tags or IDs to bring a consistency.
Design Projects for More Commitment
Instead of giving them just any task, you must allot them small summer projects so that they work with greater commitment and focus. You need to understand that they are coming to you to learn something, to gain some experience. You must not allot them with simply anything but a proper project which will help them stay committed to their work and they will make sure that they are able to complete it with desired output. This way they will be able to learn something and have this experience added to their resume.
Allow Them Experience Various Aspects
Do not just limit them to one thing. As they are here for a small time, they feel disconnected. To help them learn better, you must help them touch different aspects of the working instead of just one thing. This will help them have a macro view of the company’s working which will help them have better understanding of business processes. This will bring more clarity in the way they look at companies and their working.
Don’t Miss on Feedback
When you have a seasonal employee in your company, you must always ask him for feedback on different things to get a different view on the present status. This is a good way of bringing in notice the problem areas in your company and resolve the conflicting situations that are adversely affecting the performance of your organization.
Categories: Employee Benefits Tags: Employees, Management, Performance
Sample Employment Verification Form
Whenever a new person gets recruited in the organization, the HR manager has to get all his details verified to make sure that all the information provided by the candidate is complete and authentic in every sense. For this you need to have an Employment Verification Form in which all the details can be filled with convenience.
Here is a sample format which has been designed to help you use it as per your need.
Format of Employment Verification Form
Date: 4th July, 2015
Dear Sir,
Please find attached below all the details that have been provided by Mr. John Smith. We request you to please authenticate them.
|
Details Submitted by Candidate |
Details In Your Records |
|
| Name | ||
| Employee ID | ||
| Designation | ||
| Period of Employment | ||
| Remunerations | ||
| Reported to | ||
| Reason for Leaving | ||
| Eligible for rehire? (If No Kindly Specify the reason) | ||
| Status of Exit Formalities
(Complete/Pending – details if pending) |
||
| Are the Attached Documents Genuine? – Yes/No
(If No, kindly Specify the reason – for e.g. is the document forged or fake or manipulated or any other reason) |
||
| Additional Comments | ||
| Name and Designation of the Verifying Authority |
Kindly note that all the inputs provided by you are going to play an important role in the process. We will be waiting for your response. Please complete it and send it at the earliest.
Thanks for your cooperation.
Thanking in anticipation.
Yours sincerely,
Amanda Jacob
HR Manager
ABC Corporation Pvt. Ltd.
Categories: Forms Formats and Questionnaires Tags: Employee verification, Employment
5 Indications That Your Employees Are Going to Leave the Company
The success of the company lies in hiring and retaining good employees in the company. A company should work hard to make sure that all good people stay in the organization. But sometimes despite all the efforts, these valuable assets leave. Therefore, you must stay vigilant so that you don’t end up losing them. This is only possible if you grab the warning signals on time and save the good men leaving your company.
This post talks about 5 indications that every manager or company owner must look for in order to avoid such a situation.
1. Look for Signs of Cheating
You may also come across employees searching for new jobs during the office hours by checking out the internet job postings or making calls to other companies when they are free or going for job interviews by taking a leave. If you observe any of these signs then you must act before it is too late.
Solution: You must ask the employee that reason why he wants to leave the company. If he gives some reasons like he is not comfortable working in the team then you can suggest him possible solutions. If he is looking for more a hike in career then you can show him possibilities that lie with your company which can help you retain him.
2. Crisis at Personal Ends
One must not forget that every person has a professional and personal life and problems in one can adversely affect the other. If there is an employee in your organization who is undergoing some problem in his personal life like a demise of a family member, serious health issue in family or divorce then of course priorities in his life are going to change. He may start looking for better options which fit his list of priorities.
Solution: As the manager or company owner, you must always be aware of the personal life of your employees. Asking them about their families is a way of expressing your concern. You can even give them small break from work so that they can take care of their personal problems effectively without bothering about their job.
3. Expectations and Jealousy
There are all kinds of people working in a company, each with a different attitude and aptitude. In the midst of all this it sometimes happens that a go-getter in the company doesn’t get promoted and someone else does. This can be a situation wherein chances of jealousy increase because that employee was expecting a promotion based on his good performance.
Solution: Whenever you notice any employee talking about his hurt feelings or is angry or upset then you must address to the situation at the earliest by talking it out with him. You must make him understand the situation and reassure him that his efforts are acknowledged by the company. You can also help him enrolled for some additional training program.
4. They Simply Say it
If your employee tells you on your face that he is not happy working with the company then chances are bright that soon he is going to put up his resignation. Most of the times, employees don’t want to express themselves but sometimes they actually say it because they are deeply frustrated or disturbed. This is a sign that they are deeply unhappy with the organization and they want to leave.
Solution: If at all you find any employee making such a remark then never ever let it go. Ask him what he doesn’t like or what he desires. This will give you an insight to the problem and you can work out feasible solutions.
5. Don’t Stay Extra
If your employee leaves as soon the clock strikes the closing time or leaves just before it then it is one of the very first few signs that can be observed. It shows that he is not interested in investing any of his personal time at office because he is not connected with the company anymore. He doesn’t wish to stay longer to complete his pending task which otherwise would have been a matter of concern for him.
Solution: As soon as you see your employee leaving the office just on time then you must talk to him at the earliest or this is soon going to change into an intense situation in which his behavior will reflect his disinterest in the organization. So act before it is too late.
It is always good to act when you see sign warning signs in your company in order to retain your good people but make sure that you don’t do such a thing at the cost of the norms of your company because otherwise it can be really very damaging. You must know the best possible solution without making unreasonable compromises.
Categories: Employee Relations Tags: Employees, Leave