First Warning Letter to Employee Sample
First warning letters are sent to employees who have failed to adhere themselves with the rules and regulations of the company and have gotten involved in events or processes that are not accepted by the management. As the name suggests, first warm letter is a formal warning from the company to the employee on his or her actions. There can be different reasons for employee warning letter templates. But mostly the sample first warning letter to employee for bad attitude, misconduct, negligence, poor performance, absence etc. are the most common of all.
Shared below is the First Warning Letter format in Word. You can use this first warning letter to employee sample to create a personalized letter subjective to the situation at your end.
First Warning Letter to Employee Template
From:
Sushmita Gupta
Human Resource Manager
ABC Technologies
Delhi
Date: May 22th,2020
To:
Mr. Aryan Sharma
54, Harrison Apartments,
Delhi
Dear Mr. Sharma,
I am writing this letter as your first warning for reporting late at work.
It has been reported that you are coming almost an hour late to office every day. We always appreciate our employees who understand the value of time and coming to office at time. Therefore, you are being warned to not come late at work and if you failed to report at work on time, the Management will be compelled to take a serious action against you.
It has also been found that you are avoiding swiping your attendance card when you come to office as well as when you are off for the day which is making it difficult for the system to record your attendance.
We are hopeful that you will be punching your card on daily basis and you will also be reporting to work on time. Failing to do so can lead to strict actions against you.
Sincerely,
Sushmita Gupta
Human Resource Manager
ABC Technologies
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Writing a Warning Letter to Employee for Poor Attendance
Every employer educates his employees about the HR policies, leave policy, and attendance letter at the time of on boarding. The number of leaves he can avail will be mentioned to every employee explicitly. There is a process to apply for leave so that the management is aware of employee absenteeism. However rules are meant to be broken. Some employees take leaves as an when they like without any prior intimation or leave application. This will impact the work schedule and productivity of the company resulting in loss. Lack of punctuality will not get any success to an employee. Management warns and tries reprimand to bring discipline and punctuality in the employees in case of excess absenteeism. You can find a sample warning letter for irregular attendance here to warn the employee.
Sample Warning Letter to Employee for Poor/Excessive Attendance
To, Date: 21/02/2018
Pradeep Seth,
Employee ID: 7337556,
Designation: Production Supervisor,
Department: Production.
Sub: Warning Letter for Poor Attendance
Dear Mr. Pradeep Seth,
There has been an observation that you have taken leaves exceeding your casual, sick and paid leaves in the past Six months without any prior intimation to your manager. Despite of your manager warning you in the past, there is no change in your behavior.
Your behavior is a clear indication of negligence in performing your duty. You are hereby asked to submit an explanation on your absenteeism lateness to office within 2 days. Treat this as a final warning letter and any further in disciplinary action may lead to the serious action on you which may lead to termination.
Treat this issue as urgent and important. A copy of this letter will be kept in office file for future reference.
For Samyukta Company Pvt. Ltd
Authorized Signatory.
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Categories: Warning Letter Format Tags: Attendance, Employee, Letter Format, Warning Letter
Warning Letter to Employees Refusing to Work
An organization has all kinds of people. Well some are very prompt with doing the task assigned to them and some on the other hand simply refuse to work. Every company has its own style of dealing with employees who say no to work. Writing a formal letter to employee who refuses to work is one way of warning them. Good companies always send warning letters in such scenarios.
If you also have to frame a warning letter to employees who say no to work then given below is a template sample that you can follow.
Warning Letter to Employees Who Say No To Work
From:
Samantha Brown
HR Manager,
Universal Cosmetics Pvt. Ltd.
42 Richmond Street,
London
Date: 14th July, 2017
To,
Robin Mars
Sales Executive,
11, St. Anthony Street
London
Dear Mr. Robin,
The management has been informed that you were assigned a job of dealing with our reputed customers on 12th July, 2017 but you refused to follow the instructions of your Manager.
We would like to warm you that our Company will not tolerate any such kind of misconduct or negligence from your end. If any such behavior is noticed in future then you will have to face serious consequences as actions against termination will be taken.
Consider this as a final warning and we hope that you would work without any negligence in future.
Regards,
Samantha Brown
Production Manager,
Universal Cosmetics Pvt. Ltd.
Click here to Download Warning letter to employee who refuse to work
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Categories: Warning Letter Format Tags: Employees, Warning Letter Format
Warning Letter for Misbehavior with Senior
In a company, different types of problems arise with time. One such problem is when a person misbehaves with a senior. In such a situation, as the HR manager or owner of the company, you must write a formal warning letter to that particular employee which highlights his action and also bring to his notice that he needs to correct it.
If you have to write such a letter than given below is a formal format of warning letter for misbehavior with senior. You can use this example sample to create a personalized letter with all details. Such letters are suppose to be short and precise, consisting of just the right amount of information.
Sample Warning letter for misbehavior with senior
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
11, Park Avenue,
New York
Date: 23th April, 2016
To,
Mathew Jacob
42 Richmond Street,
New York
Sub: Warning Letter
Dear Mathew,
This is to inform that on 15th April, 2016 we had received a complaint against you stating about your involvement in improper behavior with your senior, Mr. Robin Smith. You have also failed to follow the instructions that were given to you.
The above misconduct is a serious offense as per company norms and attracts strict against you.
It would be in your interest to apologize for your misconduct in a written apology letter to your senior. Consider this letter as first and last warning for your actions. This is a final opportunity for you to improve your conduct and if you fail to do so then you will attract strict action against you.
Regards
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Warning Letter Format Tags: Misbehavior, Warning Letter
Warning Letter or Memo To Employee
Every company has some employees which fail to adhere to the rules and regulations of the organization and in order to control this deviation, company has to write formal warning letters to such employees highlighting this mistake and warning them for correcting their actions.
If being the manager of your company you also have to write professional warning letters or memo to your employee then use this sample template to create a customized formal letter with important details.
Format for Warning Letter or Memo To Employee
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
11, Park Avenue,
New York
Date: 18th April, 2016
To,
Mathew Jacob
42 Richmond Street,
New York
Sub: Warning Letter
Dear Mathew,
This is to bring to your notice that the last month you have proceeded on leave without any prior permission from your supervisor. Such an action is considered as gross negligence of duties and is completely unprofessional in capacity of your profile.
As per company’s policy, remaining absent from duties without prior information is a misconduct and attracts strict action. You are advised to take this warning seriously and make sure that such an action is not repeated in future.
You are advised to submit a formal written explanation on your uninformed and unauthorized leaves on receiving this letter or once you resume your work.
Consider this letter as urgent and respond as soon as possible.
Regards
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Warning Letter Format Tags: Employee, Memo Format, Warning Letter
Warning Letter For Alcohol Consumption During Working Hours
Every company has some ethnics which every employee is suppose to be following. If the employee fails to adhere to the rules and regulations set by the company then serious actions can be taken against them; they can even be terminated.
If you are an HR Manager of your company and some employee is found consuming alcohol during working hours then you must issue him a warning letter stating the consequences. You must warn him in a strict way and make sure that you are able to deliver the message that in case the warning is not taken seriously then he can face strict punishment or action. Here is a formal example designed to help you frame a customized letter. It consists of all the essential points that are required to be included in your letter.
Template of Warning Letter For Alcohol Consumption During Working Hours
Julia Mars
HR Manager,
XYZ Development Bank
42 Richmond Street,
New York
Date: 13th July, 2015
To,
Mathew Jacob
46 Agastha Apartments,
Herald Street,
New York
Dear Mr. Jacob,
On 10th July, 2015, you reported late for duty at 10.30 a.m. when your shift starts sharp at 9 a.m. and you were in a drunken state. Because you smelled of alcohol, you were advised by your team leader, Mr. John Smith, advised you to go back home when he noticed your weird behavior at the reception of the company. Instead of following his advice, you misbehaved with him and abused him. As you were quite loud, your behavior and abusive words were noticed by two other staff members, Mr. Adam Gibbs and Ms. Samantha Brown. Mr. Gibbs tried to calm you down but you did not pay any attention and you moved to your working station.
As mentioned in your appointment letter that as per company’s rules and regulations, coming to office under the influence of alcohol or any other substance abuse is a punishable act. The company has the authority to terminate the employee who fails to adhere to company ethics. You have not only disobeyed the company rules but you have also misbehaved and abused a fellow employee which is again against the regulations.
This is the last and final warning to you and in case you are found drunk or under the influence of any such substance then you will be terminated without any notice. The company is issuing a warning because you have been an amazing performer and there has been no complaint against you since you have joined the company.
In case, there is some issue that is bothering you then we can arrange a meeting with the company counselor who will help you sort your life. For any queries, contact me at [email protected].
Regards
Julia Mars
HR Manager,
XYZ Development Bank
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Categories: Warning Letter Format Tags: Alcohol, Employee Working Hour, Warning Letter
Warning Letter Format to Employee for Poor Performance
There are all kinds of employees in an organization. Some are amazing performers, some are average and some are poor at delivering the desired performance. If you have such an employee in your company which is unable to deliver expected results then you must write a warning letter asking him to work with dedication and commitment so that he is able to perform. You must also mention that the supervisor or the manager has previously mentioned the same thing to him and brought in notice the dull performance.
Being the manager you must learn how to frame such a letter. Here is a sample format to help you create a personalized letter with all the inputs needed. You can use it as a warning letter to the employee and ask him to increase his performance.
Sample warning letter to employee for poor performance
Date: 27th June, 2015
To,
Mr. Jacob Smith
Sales Executive
ABC Corporation Pvt. Ltd.
Sub.: Warning Letter
Dear Mr. Smith,
This is to bring to your notice that since the time you have joined the company, your performance levels have been below expectations. Every quarter you are given a target by your team leader and you have always failed to achieve it. As a result, you have been listed under the category of poor performers which means that you have failed to perform the duties and attained the targets due to negligence and lack of commitment.
You have been counseled and motivated by Mr. Andrew John, Sales Manager for improving your performance on regular basis. But despite all the efforts, you have been unable to show any improvement which makes yourself liable for required action.
The management hereby warns to work on increasing your performance levels and if you fail to do so then appropriate action will be taken against you.
You are further informed to submit explanation on your poor performance in written once you have received this letter.
Kindly treat this as very urgent.
Regards
Julia Robbins
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Warning Letter Format Tags: Employee, Warning Letter
Process of Writing Warning Letter to Employee
Warning letters are written by employer in order to bring in notice Here is the process of writing a first warning letter to employee which ensures a disciplined behavior.
Step 1
Show you concern over the deficiency in performance. Mention about the indiscipline noticed by some person over the behavior or actions of the other.
Step 2
Mention about the specific expectations for performance which have been laid out by the organization. There can be a reference of the clause mentioned in the terms and conditions mentioned by the company.
Step 3
Ask the employee to present clarifications and answers in response to the letter stating the reasons for such behavior.
Step 4
Do mention the time deadline within which the employee is suppose to respond. If he fails to respond then he will assumed as the offender and required action will be taken against him.
Step 5
Make sure it is signed by the authorized person for authenticity.
This is a short and simple process for writing a professional and crisp warning letter to employee containing all important information and details.
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Sample Warning Letter to Employee
SIMPLE WARNING LETTER
To
Mr. /Ms. __________________
Emp No. _________________
Designation ______________
WARNING
We are afraid that your explanation dated (date) as reply to show cause notice dated (date) has been deemed unsatisfactory.
You are accordingly warned about the same.
You are also advised to be cautious in the future and expected not to witness any such acts.
Authorised Signatory
__________________
Click Here To Download SIMPLE WARNING LETTER
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Categories: HR Tags: Warning Letter
Warning Letter
I have Attached Warning Letter
Date: ____________
To
Mr.
Designation:.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For Company Name
Name:
Authorized Signatory,
Click Here To Download Warning Letter
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Categories: HR Tags: Warning Letter