There are times when employees leave the company. At these times, the owner of the company or the HR Manager receives resignation letters and they have to acknowledge and respond to these requests in a formal way. Such letter are suppose to contain all the information concerning the last working day, the notice period the candidate is suppose to serve and various other things which are needed to bring a clarity to the employee.
Here is a sample template given below. You can use it to create a professional acknowledgement resignation letter which shows acceptance along with information on the topic. Use it for writing your own draft.
Format of Acknowledgement resignation letter template
ABC Corporation Pvt. Ltd.
Date: 29th May, 2015
ABC Corporation Pvt. Ltd.
Dear Mr. Reynolds,
This is in response to your resignation letter dated 5th May, 2015. I am writing to confirm that your resignation has been accepted by the company. This means that your last working day with the company will be 31st May, 2015.
You will be paid including your termination date. You will also be remunerated for any holidays that you have accrued during the current year up to your termination date but you have not availed. You will receive the complete amount in your last paycheck.
I would like to thank you for all the dedication, hard work and commitment you had put in for the good of the Company. I wish you all the success and glory in your future endeavors.
Resignation and recruitment are two very important processes in a company. When you are working as the HR manager in a company or you are the owner of the organization then you are suppose to be responding to various kinds of requests made by your employees. Resignation letters are one kind of letters that you receive from your employees which must be responded in a formal manner. You have to keep in mind that you have delivered all the information and also that the tone of your letter is professional.
Here are some points which throw light on how to reply a resignation letter. Let us read all the points to ensure a perfect draft.
Assuming that you have received a resignation letter from some of your employee, it is clear that the candidate is not interested in continuing his job. Hence, you must accept his request. But in case, the employee is breaking the contract or is not ready to serve the notice period, then in such a case, you can always reject his application for resignation as you have a strong reason.
Mention About The Last Official Working Day
It is important that you must mention the last working day of the employee in the letter when you have shown the acceptance. You are also suppose to mention the tentative period of pay. All these details are very much essential for making your letter complete in information. In case, the employee is breaking the contract that he had signed while joining the company then you are suppose to be talking about the consequences of breaking the contract by quitting the job before the period mentioned in the contract.
Praise The Candidate
If there are no issues involved with resignation process and if the candidate has genuinely been very good then it is important that you praise his good work, qualities and association with the company in few lines. It is always good to sum up these small things as a good gesture.
Handover of Duties
You can then talk about handing over of duties and responsibilities to a new candidate who is going to replace him. This is optional depending upon the profile and situation.
Last Documents and Company Assets
You can then ask the person to sign the last documents, if any. You can also ask him to submit the company assets, if any, like laptop, mobile phone, credit card etc. before leaving the company with the HR department or any other concerned person.
You can also express your grief at the resignation of that person. It is always a formal and good thing to do. It is always appreciated if you end this association on a happy note. It is considered as a nice gesture.
Ask for Exit Interview, if any
If your company conducts exit interview then you can always ask the employee to participate in the process. Give him an option to contact the HR manager or concerned person, if he is interested in seeking the interview. It will always help the relationships stay good.
The last and the final step is to wish the person good luck in his future ventures to show the optimistic attitude of the company.
Keep all these points in mind while framing an acceptance letter to the request of resignation submitted by an employee of your company. Make sure that you keep the tone of the letter formal and courteous. It is good that you always make the person feel good about the association he has had with the company.
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Sometimes it happens that you stop enjoying your present job and you realize that this is something which is not giving you the thrill to work. Hence, you desire to change your career. And when you are planning to do something of the sort then you must write a sample resignation letter to the management of your company expressing your desire to give a new direction to your career by bring a promising change in it. It is your duty that you inform your manager about your intensions in a formal way. Make sure that the tone of your letter is courteous.
Here is a sample template to help you create a personalized formal draft consisting of all the necessary details. Let us have a look at this format using which you can create a perfect resignation letter stating your need to resign because you desire for changing your career.
Template for Resignation Letter Due to Career Change
123 Silver Street
42, Park Avenue
Date: 19th May, 2015
ABC Corporation Pvt. Ltd.
Dear Mr. Gibbs,
With a heavy heart, I would like to inform you that I am resigning from my position as Finance Manager for ABC Corporation Pvt. Ltd. My last working day with the company will be June 30th, 2015.
I have taken up a job as a lecturer with a college and from now on I will be teaching Economics to the students of high school. I have taken this decision because I had wanted to give a new direction to my career. After working for 8 years with ABC Corporation Pvt. Ltd., I am surely going to miss my job but I have taken up this offer because I want to share my experience and knowledge with the young minds. This is something I had always wanted to pursue.
I would like to thank the management and my co-workers for their support. I would like to thank the company for the opportunities they bestowed on me. I was a wonderful experience to have been associated with a company like ABC Corporation Pvt. Ltd. This span of eight years has been a wonderful time in my career.
I wish from the bottom of my heart all the success for the company. May the company achieve greatest success in all its future endeavors. Please feel free to contact me in case you need my assistance. I will be happy to be of some help to the organization.
ABC Corporation Pvt. Ltd.
One of the most common reasons for an employee resignation is the spouse relocation for a new job. Whenever an employee’s spouse receives an offer letter for a new job which is very important for him, employee is compelled to put up his resignation as that is in the good of the family.
Here is a professionally drafted employee resignation letter due to relocation of his or her spouse so that he or she can follow the spouse to the new location. Use this example for writing a customized letter to your company informing about your decision.
Resignation Letter Sample Due to Relocation of Spouse
ABD Transport Pvt. Ltd.
123 Hilton Street,
Dear Mr. Jackson:
With deep sorrow, I here notify that my employment with ABC Transport Pvt. Ltd. must end soon. My last working day will be 15.01.15.
My husband has received a job offer from a renowned company in California and it will play a major role in taking his career to new heights by bringing in lots of new opportunities. This also seems very favorable for our family. Please consider this letter as my official resignation letter.
I have has the best of the experiences working at ABC Transport Pvt. Ltd and I surely would not have resigned if the situations were different. I really need to be with my family at this hour. I am going to miss working with the company, my coworkers, my customers and the amazing environment at work. Over the past 7 years, this company has become my like my family.
I would like to wish great luck to you, my coworkers and ABC Transport Pvt. Ltd. and hope for a brighter future. I will always miss you.
I am anxious for helping the company with the transition of my job and responsibilities to another employee in a smooth. Please let me know if there is anything else I can do to make this process easier.
Other Related Post to Resignation Letters
I have Attached the Format for Resignation Letter Acceptance
This refers to your letter of resignation dated 21 December 2011 where in you have expressed your desire to leave this organization due to some personnel problem.
In view of the above your resignation has been accepted and you are revealed from duty with effect from 31 December 2011.You are further directed to clear all dues if any and submit company’s belonging to personnel dept.
We wish you all success and prosperity in your future life.