Letter of Confirmation – Management Trainee
Letter of Confirmation – Management Trainee.
November 10 2013
(Name)
(Company)
(Employee Number)
Dear Mr./Ms. ___________________,
We congratulate you on the successful completion of your training in our company!
We are happy to confirm your service as (designation) with our company with immediate effect from (date). You will be placed in ___________ management grade of Business Leaders of our company as per the following terms and conditions:
1. Basic Salary: Your basic salary will be Rs. _________/- (Rupees______only) per annum. You will also be entitled to further review of your compensation in accordance to the company practice which is linked to your performance and the discretion of the management.
2. H.R.A. / Accommodation: You will be paid 60% of your basic salary as house rent allowance. However, if you choose company accommodation, the same will be regulated by the relevant policy mentioned in our Company Leased Accommodation (C.L.A.) policy on our official website (link).
3. Special Allowance: You will be entitled for a special allowance of Rs. _________/- (Rupees______only) per annum.
4. Food Coupons: You will be entitled to food coupons worth Rs. _____/- per month. However, you may opt out of this by referring your choice to the HR manager. For details on where these coupons are applicable, you may refer our directory on our website (link).
5. Leave Travel Assistance: You will be entitled to Rs. ___________/-(Rupees_______only) for each completed year of service in accordance to the rules, payable on a yearly basis.
6. Domiciliary Medical Expenses: You will be entitled to Rs. ___________/-(Rupees_______only) for each completed year of service in accordance to the rules, payable on a monthly basis.
7. Hospitalization: You would also be covered under the Company’s Hospitalization scheme. You may refer our Hospitalization policy on our website (link) for more details.
8. Provident Fund: The Company contributes 12% of basic salary towards Provident Fund. As such, similar deduction will be subtracted from your salary.
9. Superannuation: Superannuation program is conducted by the company for the employees too. 15 % of the basic salary per annum is contributed towards superannuation fund till the age of 58 years. The benefits of the contribution are applicable as per the terms of the scheme. If you are interested, you may refer to Mr. (person in charge) for further information on the Superannuation Program of our company.
10. Gratuity: You will be entitled to an equivalent of 15 days of your last salary drawn for every completed year of service. This will be in accordance to the terms of the scheme and subjected to a maximum of Rs.3, 50,000/-. You will be eligible for the gratuity after 5 years of completed service.
11. Corporate Attire: You will be entitled to select corporate attire worth Rs. ________/- from the options provided by the Company annually. If you would like to enjoy this service, the Company will contribute 50% of this amount and the balance will be deducted from your salary. You may refer our Corporate Attire Policy on our website (link) for more details.
12. a) You appointment can be terminated on either side with three months notice or payment of salary (basic) instead.
b) The Company reserves every right to terminate your service without providing any specific reason for termination. However, it will give you three months notice or pay salary (basic) instead.
c) The Company also reserves the right to terminate your services without any prior notice or salary compensation on the grounds of misconduct, reasonable suspicion of misconduct, disloyalty, commission of any act involving moral turpitude, or any act of indiscipline or inefficiency or for loss of confidence on your part.
13. You will be posted at ___________ and will need to report to ___________or any other person nominated by the company. But this is not static. You are liable to be transferred to any other Departments / Divisions / Factories of the Company, anywhere in India. Your service may be later on assigned by the Company to any other Company of the (Organization Name) Group. You may also be assigned with other duties that may be required of you in any Branch or Office of the Company and/or its subsidiaries or to any of its other Associate Companies.
14. Your appointment will be finalized upon your examination and when found fit. The management will have every right to get you medically examined by any qualified medical practitioner during the tenure of your service. If you are found medically unfit, you will lose your lien on the job.
15. References from your former employers will also affect the appointment procedure.
16. Your retirement age from the Company will be the superannuating age of 58 years. You are hence expected to provide evidence of your date of birth at the time of joining.
17. All the general rules, practices and policies of the Company are liable to change from time to time. However, you will be expected to abide by the changes.
18. In case of laws enacted by the State/Central Government, you would be entitled to such benefits at the discretion of the management.
19. You will be expected to maintain the highest order of discipline and secrecy with the Company and/or its Subsidiaries or Associate Companies. In case of any breach of discipline/trust, the company is liable to terminate your service with immediate effect. You will also required to sign a Secrecy Agreement that mentions that all inventions, improvements, discoveries made by you either alone or with other persons, will become the sole property of the company. You are required to ensure that the patent protections obtained for such inventions/improvements in India or elsewhere are assigned to the company.
20. You will be expected to respect, obey and conform to all the regulations issued by the Company from time to time. You shall not be a part of any other employment, conduct business whatsoever or hold any office of profit or accept any other emoluments without previous consent in writing of the Company during your tenure in the company. If found guilty, you will be terminated with immediate effect.
21. The company also reserves the right to send you for specialized training within India or overseas to enable you to perform better. If such necessity occurs, you will require executing a training bond with the Company.
22. This offer is completely based on the information furnished in your application for employment. However, if the management finds any incorrect information, your employment based on this letter of appointment is liable to be terminated without any prior notice and compensation.
23. The emoluments/benefits due to you will be liable/subject to tax in accordance with the provisions of the Income Tax Act and Rules made there under as also other applicable laws, if any, as may be in force from time to time.
24. The Company also takes care of all the statutory compliances. It ensures compliance with various statutes in your area of operations that includes the Insider Trading Regulations as well.
25. Your appointment is effective from the date of joining. We expect you to see you not later than (date).
Kindly sign the copy of this letter as acceptance of the above terms and conditions and return the same to us.
We welcome you to (Organization Name) and wish you all the luck for a bright career with us.
Best Regards,
(Name of the Business Leader)
(Designation)
(Company)
Click Here To Download Letter of Confirmation
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Categories: HR Tags: Management Trainee
Job Offer Letter With Probationary Period
Please find the attachment Job Offer Letter with Probationary Period.
Joining cum Offer Letter
Date/Month/Year
To,
Mr. XYZ
Address
Pune – 411007
Dear Mr. XYZ,
We at COMPANY NAME are pleased to induct / appoint you in or esteem organization as a Human Resources – Manager, we would like to confirm your appointment based on the acceptance of the following:
Place of Posting:
You will be posted at Pune, However during employment with the Company, you may be posted / transferred to any other Sector or Branch needed as per requirement.
Kindly confirm your earliest date of Joining with us.
Reporting:
You will be reporting to Mr. XYZ – DESIGNATION.
Probation and Confirmation:
You will be initially on probations for a period of 3 (Three) months during which you may be removed from your appointed post without giving any notice or reason thereof if not found satisfactory as per performance reviews. You will be given an appointment cum confirmation letter after the given probation period is over.
Salary and Allowances:
Your salary would be confirmed and communicated to you by concerned and the HR Manager. A details salary structure will be issued to you during your joining with a Salary break – up explained to you and other company policies. Other than this, a salary structure will be attached with the hard copy after you join the company.
Increments and Incentive:
You are entitled to normal increments, which are normally based on consistency of performance review and reports along with this the front end will be appraised with an incentive as per targets achieve. The incentive is paid weekly as per the Policy.
Duties and Responsibilities:
The Company expects you to work with a high standard of initiative, efficiency and economy. You are expected to strictly follow the various company policies viz,, Ethical Policy and Quality Policy.
You shall neither divulge nor give out information to any unauthorized person during the period of your service or even otherwise or even otherwise, particulars about the products and services, technical know-how, security arrangements, administrative and / or organizational matters of a confidential / secret nature which may be your privilege to know by virtual of your being our employee.
You will be governed by the general polices of the company with regards to leave and other administrative matters that may come in force from time to time.
Any employee wishing to resign must communicate his intent in writing for acceptance by the Management. On acceptance of resignation, employee must serve the applicable notice period of 60 days. In the event of separation, the notice period applicable to the organization as well as the employee is 60 days.
You will agree not to take up any other assignments during the association with us. Even after disassociating with us. You will not take any assignments with our partners, customers or any competitors for a period of least 2 years after separations.
Please sign the attached copy of this Letter as a token of acceptance of the terms and conditions embodied herein within 5 (Five) days after you receive the Letter.
We welcome you to our team for a long, successful and mutually rewarding relationship.
Wish you a very Happy Joining with SHORT FORM OF THE COMPANY.
For COMPANY NAME
Sincerely,
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Categories: HR Tags: Job Offer Letter, Probationary Period
Appointment Letter Format
Appointment letter will remain the same as per the below , you just need to change the designation and salary accordingly and release them. If they are recruited from third party agencies then you no need to bother much. Please find the attached Appointment letter.
January day of: Date of Joining
Personal & Confidential
Mr. ______________
S/O: Mr. ______________
______ (Address) _______
___________
______________
Sub: – Letter of Appointment
With reference to the discussion we had with you, we are pleased to appoint you as System Administrator under the following terms and conditions:
1. Commencement Date
Your date of appointment will be effective from January day of: Date of Joining
2. Salary and Benefits
Salary and benefits are detailed in Annexure attached herewith. Your Gross Salary is (XXXXXXX) subject to deduction of Tax at source.
3. Place of work
Your initial employment location will be Hyderabad. However, your services are transferable to any place in the country or abroad or to any of the company’s associate or sister concern or its subsidiary client location, at the sole discretion of the management.
4. Working Hours
The shift timings will be based on process / program requirement as and when explained by your superiors.
5. Job Assignment/Reporting
In your assignment, you will be responsible for the duties of System Administrator, as more particularly laid out in the job description for this position. You will report directly to the supervisor nominated by the management.
6. Probation, Confirmation & Termination
1) You will be on probation for a period of 6 (Six) months from the date of your appointment, where after, if your services are found satisfactory, you will be confirmed by means of a written intimation. The management reserves the right to reduce, dispense with or extend your probation period at its absolute discretion.
2) (a) During the probation period or the extended period of probation, an Employee will be liable to be discharged from the company’s services at any time with 60 days prior notice and without assigning any reason. An Employee also bound to provide the company with 60 days notice during which period he / she may have to actually work. The company does not encourage adjusting notice period against either leave or forfeiture of salary.
(b) Upon confirmation your services are liable to be terminated by the company after
Providing you two month’s notice or payment of basic salary in lieu thereof
You shall also be bound to provide the company with two months notice prior to
Resignation during which period you may have to actually work. The said period
Will not be adjustable either against leave or forfeiture of salary
(c) If the exigencies of work so require, the company may not relieve you earlier than the expiry of the entire period of notice. It shall, however, be open to the company to accept your resignation with effect from any date earlier than the one offered by you in your resignation letter.
(d) The company will have the right to terminate your employment without notice or payment of salary in lieu thereof if:
You commit any breach of your duties and responsibilities under this contract of service.
You are guilty of any gross default or misconduct, which contravenes the expressed or implied conditions of your employment; and
You commit breach of any of the terms of clause 8 of this appointment letter.
7. Absence without Notice
Absence without leave or remaining absent beyond the period of leave originally granted or subsequently extended, shall result in voluntary termination of your employment without any notice unless you
1) Return to work within 3 days from the commencement of such absence, and
2) Provide satisfactory explanation to management regarding such absence.
8. Non-Disclosure Agreement
During the course of your employment with us you will have access to confidential/proprietary information about the organization, its clients, its business transactions, and associated companies. You shall not during your course of Employment and two years after you have ceased to be in the employment of this organization, disclose such confidential/proprietary information to any third party and /or any unauthorized person.
All notes and memoranda pertaining to this organization trade secrets and confidential/proprietary information made by or acquired by you during the course of your employment shall at all times remain the property of this organization. Upon termination of your employment, you shall return all notes/memoranda and any copies thereof to organization that you may have obtained during the course of your employment.
You are obliged to sign a non-disclosure agreement specific to a particular client as and when required by organization.
Prior to joining organization, you will ensure that you will be free from any contractual restrictions preventing you from accepting this offer or starting work on the joining date.
9. Employment Regulations
Whilst employed with the company:
You will not engage in any trade or profession or undertake any employment, full or part-time, while in the service of the Company;
You will have no objection to working extra hours in the morning and/or the evening according to the requirements of the job.
You may be selected and sponsored by the Company for familiarization/training assignments with the Company’s technical collaborators or any other institutions/organizations in India and/or abroad. You will diligently and beneficially take part in such assignments. The cost of
Such training, including the travel fare and related expenses, will be borne by the Company subject to agreements to be drawn up and signed between the Company and you. Such agreements will be specifying the minimum period you will be required to serve the Company after completing the training and providing for payment of liquidated damages by you to the Company proportionate to the time period of service remaining to be rendered, in the event you voluntarily terminate the contract of service or this appointment, as the case may be, prior to the expiry of the agreed period of service referred to hereinabove;
You will carry out your duties with diligence and loyalty at all times, keeping the
Company’s interest paramount;
You shall not under any circumstances either directly or indirectly, receive or accept for your benefit any commission, rebate, discount or profit from any person, company or firm having business transactions with Organization
During your employment, you will be bound by the Company’s Rules and Regulations framed and enforced from time to time. The Company reserves the right to amend or alter the said Rules and Regulations at its discretion, without any notice thereof, and these will be deemed as Rules and Regulations in terms of your employment;
The Company shall verify the facts stated by you in your resume submitted during the interview process. If any of the facts stated therein are found to be false, your services will be terminated immediately without any notice or any compensation in lieu of the notice period;
This appointment letter is governed by and shall be construed in accordance with the laws of India, and both parties to this appointment letter shall submit to the exclusive jurisdiction of the Indian Courts. This appointment letter contains the entire understanding between the parties and supersedes all previous agreements and/or arrangements relating to employment with the organization. Any amendment or modification to this appointment letter shall be made in writing and signed by both the parties.
The terms and conditions of service are confidential and may not be disclosed to or discussed with anyone;
You will be required to effectively carry out all duties and responsibilities assigned to you by your manager and others authorized by the company to assign such duties and responsibilities;
You will be required to apply and maintain highest standards of personal conduct and integrity and comply with all company policies and procedures. All acts subversive of good conduct and discipline like insubordination, gross negligence, corruption, fraud, forgery, misappropriation, etc. would warrant strong disciplinary action from the company.
The emoluments/benefits due to you will be liable / subject to deduction of income tax in accordance with the provisions, of the Income Tax Act and Rules made there under as also other applicable laws, if any, as may be in force from time to time.
10. Retirement
You will automatically retire from the service of the company on attaining the superannuating age of 60 years.
11. Date of Joining
You are required to join on or before January day of: Date of Joining, following which this offer stands withdrawn. At the time of joining please submit the following documents:
a) Proof of compensation last drawn Date of Birth proof certificate (Copy of passport / birth certificate / S.S.C) (Two Copies )
b) Original Academic Certificates (all from 10th to Highest)
c) Original Resignation Letter with acknowledgement
d) Relieving letter from previous employer (Original)
e) Proof of compensation last drawn (3 Months – Original)
f) Six passport size photographs (Recent)
g) Bank Statement (six months)
12. Acceptance
Please sign and return the duplicate copy of this letter and annexure as a token of your acceptance of the terms and conditions mentioned herein.
If you fail to indicate your acceptance within a week from the date of the appointment letter, this offer of employment will be deemed to have been withdrawn and cancelled.
All other terms and conditions will be governed by the Company’s policies as stated from time to time.
We look forward to your joining us for a long, successful and mutually beneficial association
Yours faithfully
for Company Name
Adnaan
EXECUTIVE – HUMAN RESOURCES
———————————————————————————————–
I accept the appointment on the terms and conditions contained herein and will report for duty on …………..
Signature: ………………………..
Date: Name: ……………………………….
Categories: HR Tags: Appointment Letter Format Needed Urgent.
Letter of Confirmation for Industrial Training
I have Attached Trainee Confirmation Letter
Date: 01/12/09
The TPO,
Address…..
Subject: CONFIRMATION OF SIX MONTHS INDUSTRIAL TRAINING
Dear Sir,
It is our pleasure to confirm you that Mr. ……… Roll No. ………student of MCA in your college with Ref. code: ……. will work with our company as an “Industrial Trainee” for the period of Six months.
The management will view his performance continuously during the period of his training and if his performance will be found satisfactory and outstanding, management can decide to retain him as a permanent employee of the organization. We hope the same co-operation in future.
Thanks & Regards,
Shikha
HR Manager
OSSAGHO Corporation,
S.C.O. 6, 1st Floor,
Novelty Plaza, Opp. Park Plaza,
Ludhiana – 141001 (Pb.)
TEL: +91 161 2772775
+91 161 2772745
URL: http://www.ossagho.com
Click Here To Download Trainee Confirmation Letter
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Categories: HR Tags: Confirmation, Letter, Trainee
Appointment Letter
I have attached appointment letter format.
REGULAR EMPLOYEES
BDEL/HRD/ / 2012-13 ______ DATE
___________
___________
___________
(NAME AND ADDRESS OF EMPLOYEE)
Dear Madam,
Sub: Appointment as ________(DESIGNATION
It has been decided to appoint you in the post of Manager(at the basic of Rs.______/- p.m. on the following terms and conditions:
1) Pay: Your starting basic pay will be fixed at Rs. _____/- P.M. in the pay scale of – Rs.____ – 1000 – _____.
2) Allowances:
a) House Allowance: Payable at the rate of % of the basic pay.
b) Children Educational Allowance – Rs. /- per month.
c) Meal/Lunch Subsidy – Rs. per day (For the number of days present)
d) One gift/ gift voucher (not convertible into cash) per year for value not exceeding Rs./-.
e) Professional Upgradation Allowance – Rs/- per year.
f) LTC/LFC – Rs. /- per year.
g) Mobile Telephone – Payment of rent and usage for the official calls with a facility for one additional local number of choice which will be paid by the company on submission of bills in the manner as may be required by the company or Rs./- towards prepaid card facility.
3) Provident Fund: You will be required to contribute to the Provident Fund in accordance with the Provident Fund Regulations, in force in accordance with the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952. The rate of your contribution is 12% of the basic pay presently.
4) Probation and Confirmation: You will be on probation for a period of six months (extendable upto one year at the discretion of the Company) from the date of your appointment. You will be considered for confirmation in the Company’s service if the Company is satisfied with reference to your overall work/performance and conduct during the period of probation.
During the first month of your probationary period, you shall be liable to be discharged without assigning any reasons at one day’s notice or pay in lieu thereof and thereafter at one month’s notice or pay in lieu thereof from either side.
5) Posting and Liability for Transfer: Initially you shall report for appointment at Mumbai and thereafter your place of posting would be decided based on the need of the Company. Your services in the Company are transferable anywhere in India/ abroad and you shall serve the Company and all the conditions of your employment with your employment in the company in its business in such capacity and at such place as you may from time to time be directed.
6) You will be governed by the Company’s Rules relating to conduct, discipline and all the conditions of employment etc. that are applicable or may become applicable from time to time to the employees of the Company.
7) You should produce sufficient proof of date of birth and educational qualifications (i.e. original mark lists & certificates alongwith photo copies thereof).
8) This appointment is subject to you being medically found fit for the aforesaid appointment by the Company for which you will have to undergo a medical check up as decided by the Company and the decision of the Company on the Name of the Doctor/ Venue and the medical report will be final. A separate communication is being sent to you by the undersigned.
9) Your continuation of appointment will be subject to your furnishing such other information as the Company may require from time to time and subject to your services being acceptable in the light of the information furnished and documents provided from time to time.
10) If any declaration, statement or information given by you is at any time found to be false or untrue, or if any material information is suppressed, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof.
11) If after you join the Company’s service, it comes to the notice of the Company that you had prior to joining the Company’s services committed any act of misconduct, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof, or if your services are not so terminated, you shall be liable to disciplinary measures and any penalty that may be imposed by the Management.
12) No traveling allowance will be paid to you on account of your journey undertaken for joining the services of the company for this appointment.
13) Be it clearly understood that no benefit of past service or any other similar benefit of any previous employment, in whatever form & manner it may be, shall be available to you in this employment being offered pursuant to this letter.
If the above terms and conditions are acceptable to you, please return the duplicate of this letter duly signed in token of your acknowledgement and having accepted all the terms and conditions mentioned herein. You are also advised to report for appointment at the Company’s Office address not later than _______(DATE).
If we do not receive your acceptance on this letter of appointment before ______(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you. Similarly, if you do not report for duty by the aforesaid date _____(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you.
I wish you all the very best and wish all success in your tenure with the company.
Thanking you,
Yours faithfully,
Shruti Tripathi
Manager HR
Click Here To Download Appointment Letter
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Categories: HR Tags: Appointment, Letter
Appointment Letter Sample
I have attached appointment letter. After giving the Offer Letter, an Appointment Letter is the next step of interaction between a company and an employee.
[date]
[Name]
[Address]
Dear Mr. ……….,
Re : Appointment
With reference to your application dated [date] and the subsequent interview you had with us, we have pleasure in appointing you as a ` [Designation – Department].’ at our …….. w.e.f.. [date].
The terms and conditions of your appointment will be as follows:
1) a. Your basic salary will be Rs………. /- (Amount in words) per month.
b. House Rent Allowance
House Rent allowance is payable to you at the rate of 40% of your basic salary per month.
c Transport
You will be paid Rs………./- (Rs Amount in words) per month towards Transport.
d. Education Allowance
You will be paid Rs……./- (Amount in words) per month towards Education Allowance.
e Other Allowance
You will be paid Rs. …… /- (Rs Amount in words) per month towards Other Allowance.
f. Leave Travel Assistance
Leave Travel Assistance will be paid to you at the rate of Rs……… /- (Amount in words) per annum after completion of twelve month’s service in the Company.
…………… 2/-
: 2 :
[name of the employee]
g. Medical Assistance
According to the Company’s rules, you will be entitled to the membership of the medical scheme in force. In addition you will be entitled to reimbursement of other actual medical expenses up to Rs……… /- (Amount in words) per annum.
h. Provident Fund
You will be entitled to become a member of our Scheme which is governed by Employees’ Provident Fund Act & Scheme 1952.
i. Gratuity
As per Gratuity Act.
2) Your appointment will initially be for a period of 6 months probation from the date of your joining during which period your services may be terminable without any notice and without assigning any reason whatsoever.
3) On satisfactory completion of the probationary period your appointment will be confirmed in writing. After confirmation, your services may be terminated at any time by giving two months notice in writing by either side. In case you leave our employment without any notice, we shall have the right to deduct as liquidated damages an amount equivalent to two months notice from any money or moneys that may be due.
4) You will be entitled to leave as per the Company’s rules and regulations.
5) You will be liable to be transferred to any branch, division or department of the Company or be sent on deputation.
6) You will promote and expand the business of the Company and not directly or indirectly and either solely or jointly be engaged in any service or other business or profession whether during or after the hours of employment.
7) You will hold as confidential:
a. any knowledge concerning the affairs of the Company which you may acquire in the course of your employment with the Company;
…………… 3/-
: 3 :
[name of the employee]
b. any knowledge relating to manufacturing formulae and processes or any other secrets or secret process and any knowledge relating to the structure or working of any machinery used by the Company;
c. any knowledge relating to the source of supply of any goods used in the manufacture of the Company’s goods and any special or secret knowledge relating to the purchase of the aforesaid goods;
d. any knowledge relating to the Company’s sales department, including special methods of selling, special methods of working territories, sales systems or any information contained in any of the Company’s confidential sales department papers and documents.
d.
8) You will not at any time hereafter without the consent in writing of the Company divulge or make known any trusts, secrets, accounts or dealings of or relating to the Company’s business.
9) You undertake that you will not disclose the information or knowledge relating or any part thereof disclosed to you or gained by you by reason of your employment. This obligation shall continue to remain in force even after your leaving the service of the Company.
10) a. You will be responsible for safe keeping and return in good condition and order all our property which may be in your use, custody and charge.
10)
10)b. You will return forthwith, as and when called upon to do so, in good condition and order, all notes, sketches, designs, drawings, charts, documents, etc. which may have come into your possession during the course of your employment.
11) You will devote your whole time and attention and abilities to the business of the Company and shall serve the Company honestly and faithfully carry out all lawful directions and orders of the company in discharge of your duties. The Company shall be entitled in its absolute discretion to change your designation.
12) You will not in any way pledge the credit of the Company or expose the Company to any pecuniary liabilities or obligations nor shall you advance moneys or give credit to any person without the prior written consent of the Company.
………………. 4/-
: 4 :
[name of the employee]
13) If at any time, in our opinion, which is final in this matter you are insolvent or found guilty of dishonesty disobedience, disorderly behavior, negligence, indiscipline, absence from duty without permission or any other conduct considered by us detrimental to our interest or violation of one or more terms of this letter, your services may be terminated without notice.
13)
14) You will abide by the staff rules and regulations applicable to you which are in force for the time being or may be framed from time to time.
14)
15) Your appointment is on the clear understanding that the information furnished by you in your employment application form is correct and the certificates and references produced by you are genuine and bonafide.
15)
Kindly confirm your acceptance of the above terms and conditions by returning the duplicate copy of this letter duly signed by you.
Yours faithfully,
VICE PRESIDENT – HR
I agree to the above terms and conditions.
—————————–
SIGNATURE & DATE
Categories: HR Tags: Appointment, Letter
Appointment Letter Format
I have Attached Appointment Letter Format
( To be typed on Co.’s Letter Head in Triplicate )
Standard Format
( Appointment Letter For Management Staff )
– Officers / Executives / Managers
( For Probationer – New Appointees )
Date _________
Mr/Mrs/Ms. _____________
Address
Dear Mr/Mrs/Ms___________
Further to our letter of offer/ interview dated __________, we are pleased to inform you that you are hereby appointed as _____________ in the ___________________ Department of our Organization to be based at ___________HQ as per terms and conditions discussed and agreed upon as under :-
1. This appointment is effective from _____________ the date of your joining our Organization.
2. Your salary and other allowances shall be as per enclosed statement.
3. Your job functions and responsibilities as ___________________ will be as defined broadly in the enclosed Annexure
( Or )
Your job functions and responsibilities as ___________________ are under preparation and shall be issued in due course.
4. You will be placed on probation for a period of six months and the said period can be extended by another three months and on the expiry of the period of probation or extended period of probation, if you are not confirmed in writing, your services shall be deemed to be automatically terminated. However, unless you are confirmed in writing, you shall not be deemed to be permanent.
5. During probation, the notice period for termination / resignation will be 24 hours from either side. After confirmation, the notice period required from either side is one month.
6. After successful completion of your probation , you will be confirmed in writing as a permanent employee of the Company. You will be entitled to statutory and service benefits and be governed by discipline and other rules existing or may come into existence from time to time , as and when applicable as per rules of the Company and such other benefits as applicable to employees in force from time to time to the location / place wherever you are working. The company depending upon need shall take suitable cover of GPA to take care of liability under Workmen Compensation Act provided you are not covered under ESI Scheme.
7. Your future increments or promotion or any other salary increase shall be based on merit considering your periodic and consistent overall performance, business conditions and other parameters fixed from time to time at the discretion of the management and shall not be considered merely as a matter of right.
8. During the period of service with the company , you shall not indulge and/ or take part in any activity of formation of council and / or association or become a member being part of management staff which are found to be detrimental in the interest of the company in any way. Such an action shall be deemed as infringement to service conditions of the company and amount to causing damage to its interest and shall call for disciplinary action being taken against you, as it may deem fit and appropriate.
9. You shall retire from the services of the Company on attaining 58 years of age.
Your date of birth for the purpose of Company’s record is entered as _____________ as per xerox copy of ________________ Certificate submitted by you.
9. During the tenure of your services, you will wholly devote yourself to the work assigned to you and will not undertake any other employment either on full or part time basis without prior permission of the Company in writing. Any contravention of this condition will entail termination of your services from the Company.
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10. |
(i) | Your services are liable to be transferred or loaned or assigned with / without transfer, wholly or partially, from one department to another or to office/ branch and vice-versa or office/ branch to another office/ branch of an associate company, existing or to come into existence in future or any of the Company’s branch office or locations anywhere in India or abroad or any other concern where this Company has any interest. In such case, you will abide by responsibilities expressly vested or implied or communicated and shall follow rules and regulations of the department / office, establishment , jointly or separately, without any compensation or extra remuneration or provision of accommodation. You, thereupon, may be governed by service conditions and other terms of the said concern as may be applicable. | |||
| ii) | The aforesaid Clause (i) will not give you any right to claim employment in any associate or / sister concern or ask for a common seniority with the employee of sister / associate concern.
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| 11. | In the event you are absent from duty without information or permission of leave or you overstay your sanctioned leave, the Management will treat you as having voluntarily abandoned the services of the Company.
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| 12. | Your services are liable to be terminated at any time :
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| i) | during probation or after confirmation, in case you are found to be medically unfit by the Company’s Authorized Medical practitioner, on examination; | ||||
| ii)
iii) |
as and when the Company comes to know of any conviction by the Court of Law during the tenure of your service with us or conviction and / or any bad record in the past under the previous employer, or because of your giving false information at the time of your appointment or concealed any material information or given any false details in the application form or otherwise as regard age, education qualification , experience , salary etc.
if you are found to be not possessing desired qualification which do not conform to custom authority and / govt. regulation as may be required from time to time and necessary for continuation of business or its exigencies or on account of redundancy .
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| 13. | You will keep the Company informed of any change in your residential address that may happen during the course of employment of your service with the company. | ||||
| 14. | All documents, plans, drawings, prints, trade secrets, technical information, reports, statements, correspondence etc., written or unwritten and also information and instructions that pass through you or come to your knowledge shall be treated as confidential. You shall not utilize them for your own use or disclose to other persons during or after your employment.
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| During the course of employment with the Company, you will acquire, gain, generate, gather and develop knowledge of and be given access to business information about products activities, know – how, methods or refinements and business plans and business secrets and other information concerning the products / business of the Company, hereinafter called the “SECRETS”. You will be liable for prosecution for damages for divulgence, sharing or parting any of such information during course of employment and on cessation for at least 2 years period.
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| 15. | You shall carry out the job of ______________________ and such other jobs connected with or incidental to which is necessary for business of the Company. You shall do any other work assigned to you, which you are capable of doing or work at any other post which has been temporarily assigned to you. | ||||
| 16. | You shall faithfully and to the best of your ability perform your duties that may be entrusted to you from time to time by the management. You will be bound by rules, regulations and orders promulgated by the management in relation to conduct, discipline and policy matters.
You will not seek membership of any local or public bodies without first obtaining specific permission of the management. In the event of your becoming member without following due process as mentioned , it shall amount to contravention of provision of employment condition and the management reserves the right to take appropriate action including dispensing with your services , as it may deem fit.
You will not give out to any one, by word of mouth or otherwise, particulars of our business or administrative or organizational matters of a confidential nature which may be your privilege to know by virtue of your being our employee. |
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| 17. | While you are in employment of the company , you may be given or handed over company’s property and / or equipment for official use and you shall take care of them including their upkeep. On cessation of employment with the Company, you shall return all documents, books, papers relating to the affairs of the Company, purchased with the Company’s money, which may have come to you, and also any property of the Company in your possession. | ||||
| 18. | Any balance of advance or loan taken by you from the Company, shall be fully recovered from your salary and any other legal dues including Gratuity , at the time of your leaving the services of the Company.
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| 19. | While working as an employee if you enter into any business transaction with any party on behalf of the company within your permissible limits, it shall be your responsibility to ensure recovery of outstanding. If any outstanding remains at the time of leaving the services of the company, it shall be your responsibility to recover for remittance to the company before you proceed to settle your legal dues in full and final settlement of your account. | ||||
| 20.
21 |
The company is obliged to deduct Income Tax at source as per provision of Income Tax Act / Rules . Accordingly , you are required to submit all required proof of permitted savings / investments and other details from time to time to enable the company to comply with the provisions of law. In the event of non compliance by you as aforesaid if the company is required to pay any interest or payment under Income Tax Act , it shall deduct the amount as may be paid or payable from your salary or other payments and you shall allow the company to comply with these requirements without objection.
All disputes arising out of this letter will be subject to the jurisdiction of the Mumbai Court. And that the courts, tribunals and/or authorities at Mumbai only shall have jurisdiction to entertain, try and decide such disputes or differences arising out of or pertaining to this contract of employment, irrespective of your working HQ being elsewhere at that times. |
You are requested to return the enclosed copy duly signed as a token of your acceptance of the terms and conditions of your employment.
Hope that this will be the beginning of a long and successful career with us.
Yours faithfully,
For Company Name.,
Name
Managing Director / Director
Accepted :_______________
(Signature of an Employee)
( Delete whichever is not applicable )
Annexure to Appointment Letter dated __________, 2003
Of ________________________( Name )
Break-up of Gross Remuneration |
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| Remuneration |
Rs.(P.M.) |
Rs.(P.A.) |
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| (1) | Basic | ||
| House Rent Allowance | |||
| Education Allowance | |||
| Personal Allowance | |||
| TOTAL (1) | |||
| (2) |
Annual Benefits |
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| Medical Reimbursement | |||
| LTA | |||
| Bonus / Ex-gratia | |||
| Provident Fund | |||
| TOTAL (2) | |||
| TOTAL (1+2) | |||
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Reimbursement of expenses for one telephone at residence and one mobile for official use as per Company’s policy existing or as amended. |
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Payment of perquisites, allowances and reimbursements shall be subject to provisions of Income Tax, as applicable. |
For Company’s Name
Managing Director / Director
Accepted : ____________________
( )
Click Here To Download Appointment Letter Format
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Categories: HR Tags: Appointment, Format, Letter
Various Letters For HR
I have Attached Various Letters For HR
Human Resource Department
A) Activities Handled at a glance.
i) Service File (Employee’s file)
ii) Recruitment
iii) Leave
iv) Training
v) Resignation
B) Detailed procedure of the activities handled alongwith documentation involved:
i. Service File:
Curriculam Vitae
Proof of Educational Qualification (Marksheets and Certificates)
Senior secondary certificate/ marksheet
Higher secondary certificate/ marksheet
Graduation marksheet
Post Graduation marksheet
Professional qualification / marksheet
Copy of appointment letter.
Detail sheet in original (annexure to interview call letter)
Two recent passport size photographs
Experience certificate/s
Relieving letter if possible
Promotion letter
Increment letter
Renewal letter
ii) Recruitment
Obtaining approval from competent authority – COO
Releasing an advertisement for recruitments.
Receiving applications.
Scanning / Scrutinizing the applications on the basis of criteria mentioned
Shortlisting the candidates
Sending the interview call letters
Sending invitation letter to panel members
To obtain confirmation calls and mails from respective candidates
Conduction of interview and selection of candidate/s, verification of concerned certificates
Sending the appointment letter/s (in duplicate)
Receiving the acceptance copy duly signed
Training
To get the details of a training program.
To assess the need for providing the training of that particular program.
Getting it discussed with competent authority and obtaining the approval of CEO (via note)
Sending suitable candidate / s concerned in that particular stream or area for the program.
Resignation
One month prior notice is to be given.
Obtaining the approval from competent authority – COO (via note) and getting the acceptance.
Handling over the all relevant document to the person concerned duly acknowledged.
Clearance or recovery of dues if any related to company.
Issue of experience certificate and relieving letter.
Sanction of Leave
Balance of leave is to be checked before applying.
Applying for the leave in the prescribed format and getting it signed by the recommending official.
Forwarding the same to the to COO for sanction.
Submitting the same to HRD.
Accordingly updations to be made
RELEIVING LETTER
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at Boutique De Emerald India Limited
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of Boutique De Emerald India Limited with effect from close of office hours on ____DATE.
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
INCREMENT LETTER
BDEL/ / 2006-07 ________(DATE)
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
Contractual arrangement / Regular as ______(DESIGNATION)
We invite a reference to our earlier letter No._________ dated _________.
Consequent to the decision taken by the Board of Directors in its meeting held on ________(DATE) and subsequent to your discussions / interview held with Advisory Committee on ________(DATE), it has been decided that your consolidated compensation would be ______(AMOUNT) per month (all inclusive), after deducting the applicable taxes, if any, at source, with effect from _____(DATE).
All the other terms and conditions of the letter dated _______ referred to above would remain the same.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
RENEWAL LETTER
BDEL/ / 2006-07 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
Contractual arrangement as ____(DESIGNATION)
We invite a reference to our earlier letter No. ________ dated ________.
Your contract is extended for a period of ____ from _______(PERIOD) to ______, with effect from ________(DATE).
All the other terms and conditions of the letter dated _______(DATE) referred to above would remain the same.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
___________(DATE)
Sub: Appointment of __________(DESIGNATION)
The Board of Directors, BDEmerald India Limited in their meeting held on _____(DATE) held that the shortlisted candidates may be called for an interview conducted by a Committee comprising of _______, _______ AND _____ (NAMES OF COMMITTEE MEMBERS). There is an urgent necessity for the appointment of _______(DESIGNATION). The list of the shortlisted candidates along with their resume is enclosed herein. We may, if approved appoint the eligible candidate for the respective posts.
Submitted please.
MANAGER (HR& ADMIN.)
CHIEF OPERTAING OFFICER
SHORTLISTING SHEET
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Boutique De Emerald India limited |
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POST APPLIED FOR |
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Sr. No. |
Date of receipt of application |
Qualification of the candidate |
Qualification demanded |
Years of experience of the candidate in this field |
Names |
Marks (Basic=50,Additional Qualification=10, additional year of experience=10) |
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INTERVIEW CALL LETTER
BDEL/«outward»/HRD/2007 -2008 ________(DATE)
«Name»
«Address1»
«Address2»
«Address3», «Address4»
«City» «PostalCode»
Dear Sir / Madam,
Your application for the post of _______(DESIGNATION) – Call for interview
Please refer to your letter dated «Letter_Dated» forwarding your Curriculum Vitae for the post of «JobTitle».
This is to inform you that the interview for the post of «JobTitle» is scheduled to be held on «Dt_of_Int» at «Time_of_Int» at _________________________________________
Please make it convenient to appear for an interview before the Selection Committee on «Dt_of_Int» at «Time_of_Int».
You are requested to fill the Bio-Data in the format attached herewith and carry all the original relevant documents at the time of interview for verification. No expenses for attending the interview will be paid , merely by attending the interview does not entitle you to any benefits or assurance from the Company whatsoever.
You are requested to confirm your presence at [email protected]/ phone: 022-26256685/86 / Fax :022-26256687
Best Wishes,
Thanking you
Yours faithfully,
Resume Format
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Discipline:
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Name :
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Date of birth :
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Address :
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Tel :
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E-mail :
Professional Qualification :
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Examination |
University |
Main Subject |
Year of passing |
Percentage obtained |
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Computer Knowledge :
Work Experience:
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Company Name |
From |
To |
No of Years |
Nature of work (40 Words only) |
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Present Remuneration :
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Salary Expectation :
Area of Specialisation: Rating 1-10
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Area of interest
in technical field :
Notice Period required: (Please tick the appropriate column)
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Immediate |
7 days |
15 days |
Encl: 1) Copies of all the relevant certificates.
2) 2 pass port size photographs.
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Place : Signature :
BDEL/HRD/ /2007-08 ________(DATE)
____________
____________
____________
(NAME AND ADDRESS OF PANEL MEMBERS)
Dear Sir,
Ref: Interviews for the Post of________
We invite you to kindly consent to be a Panel member for the interviews to be carried out for the positions of ________ at address. The details of the following are as under:
| Sr.No. | Post | Day | Date | Timing |
Please find a cheque no. ______ dated ______ for Rs._____/-drawn on _______ towards fees payable to you as a panel member for conducting the interviews.
Thanking You
Yours Faithfully
Shruti Tripathi
Manager HR & Admn.
REGULAR EMPLOYEES
BDEL/HRD/ / 2007-08 ______ DATE
___________
___________
___________
(NAME AND ADDRESS OF EMPLOYEE)
Dear Madam,
Sub: Appointment as ________(DESIGNATION
It has been decided to appoint you in the post of Manager(at the basic of Rs.______/- p.m. on the following terms and conditions:
1) Pay: Your starting basic pay will be fixed at Rs. _____/- P.M. in the pay scale of – Rs.____ – 1000 – _____.
2) Allowances:
a) House Allowance: Payable at the rate of % of the basic pay.
b) Children Educational Allowance – Rs. /- per month.
c) Meal/Lunch Subsidy – Rs. per day (For the number of days present)
d) One gift/ gift voucher (not convertible into cash) per year for value not exceeding Rs./-.
e) Professional Upgradation Allowance – Rs/- per year.
f) LTC/LFC – Rs. /- per year.
g) Mobile Telephone – Payment of rent and usage for the official calls with a facility for one additional local number of choice which will be paid by the company on submission of bills in the manner as may be required by the company or Rs./- towards prepaid card facility.
3) Provident Fund: You will be required to contribute to the Provident Fund in accordance with the Provident Fund Regulations, in force in accordance with the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952. The rate of your contribution is 12% of the basic pay presently.
4) Probation and Confirmation: You will be on probation for a period of six months (extendable upto one year at the discretion of the Company) from the date of your appointment. You will be considered for confirmation in the Company’s service if the Company is satisfied with reference to your overall work/performance and conduct during the period of probation.
During the first month of your probationary period, you shall be liable to be discharged without assigning any reasons at one day’s notice or pay in lieu thereof and thereafter at one month’s notice or pay in lieu thereof from either side.
5) Posting and Liability for Transfer: Initially you shall report for appointment at Mumbai and thereafter your place of posting would be decided based on the need of the Company. Your services in the Company are transferable anywhere in India/ abroad and you shall serve the Company and all the conditions of your employment with your employment in the company in its business in such capacity and at such place as you may from time to time be directed.
6) You will be governed by the Company’s Rules relating to conduct, discipline and all the conditions of employment etc. that are applicable or may become applicable from time to time to the employees of the Company.
7) You should produce sufficient proof of date of birth and educational qualifications (i.e. original mark lists & certificates alongwith photo copies thereof).
8) This appointment is subject to you being medically found fit for the aforesaid appointment by the Company for which you will have to undergo a medical check up as decided by the Company and the decision of the Company on the Name of the Doctor/ Venue and the medical report will be final. A separate communication is being sent to you by the undersigned.
9) Your continuation of appointment will be subject to your furnishing such other information as the Company may require from time to time and subject to your services being acceptable in the light of the information furnished and documents provided from time to time.
10) If any declaration, statement or information given by you is at any time found to be false or untrue, or if any material information is suppressed, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof.
11) If after you join the Company’s service, it comes to the notice of the Company that you had prior to joining the Company’s services committed any act of misconduct, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof, or if your services are not so terminated, you shall be liable to disciplinary measures and any penalty that may be imposed by the Management.
12) No traveling allowance will be paid to you on account of your journey undertaken for joining the services of the company for this appointment.
13) Be it clearly understood that no benefit of past service or any other similar benefit of any previous employment, in whatever form & manner it may be, shall be available to you in this employment being offered pursuant to this letter.
If the above terms and conditions are acceptable to you, please return the duplicate of this letter duly signed in token of your acknowledgement and having accepted all the terms and conditions mentioned herein. You are also advised to report for appointment at the Company’s Office address not later than _______(DATE).
If we do not receive your acceptance on this letter of appointment before ______(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you. Similarly, if you do not report for duty by the aforesaid date _____(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you.
I wish you all the very best and wish all success in your tenure with the company.
Thanking you,
Yours faithfully,
Shruti Tripathi
Manager HR
Sub: Seminar on________(TRAINING PROGRAMMES)
We are in receipt of an invitation from ____________ wherein they have invited us to attend ________programmes. The details are as under:
1. Subject matter:
2. Day, date,
time and venue:
3. Fees:
We may if approved, send the following to attend the same:
_______________________(employees)
_______________________
Submitted please.
MGR HR
COO for approval please
_________________
(DATE)
Sub: Resignation of _________(personnel) from BDEL
___________ (NAME OF THE EMPLOYEE) was appointed on ______(DATE OF APPOINTMENT) in the capacity of _________(DESIGNATION) and promoted as ___________ (DESIGNATION) on _______(DATE OF PROMOTION) in BD emerald India Limited.We are in receipt of his resignation letter dated _______ whereby he has requested to be relieved from Company duties and other formalities by ________(RELEIVING DATE) by issuing him relieving letter and experience certificates.
As per clause 5, paragraph 2 of the appointment letter one month’s prior notice is required. However, in view of his contribution, sincerity and dedication to the organisation, we may if approved, accede to his request for waiving 10 days notice period.
We may, if approved, handover the current responsibility and profile of _________(NAME OF THE RESIGNING EMPLOYEE) to ____________(NAME OF THE EMPLOYEE WHO IS TAKING OVER).
Submitted please.
Manager HR & Admn
For approval COO pl.
RELEIVING LETTER
Office Order no. /
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at UTI Infrastructure and Services Limited .
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of BD Emerald India Limited with effect from close of office hours on ____DATE.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature -Manager HR)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 30 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
__________________DATE
Sub: Seminar on________(TRAINING PROGRAMMES)
We are in receipt of an invitation from ____________ wherein they have invited us to attend ________programmes. The details are as under:
4. Subject matter:
5. Day, date,
time and venue:
6. Fees:
We may if approved, send the following to attend the same:
_______________________(employees)
_______________________
Submitted please.
MGR HR
COO for approval please
_________________
(DATE)
Sub: Resignation of _________(personnel) from BDEL
___________ (NAME OF THE EMPLOYEE) was appointed on ______(DATE OF APPOINTMENT) in the capacity of _________(DESIGNATION) and promoted as ___________ (DESIGNATION) on _______(DATE OF PROMOTION) in BD emerald India Limited.We are in receipt of his resignation letter dated _______ whereby he has requested to be relieved from Company duties and other formalities by ________(RELEIVING DATE) by issuing him relieving letter and experience certificates.
As per clause 5, paragraph 2 of the appointment letter one month’s prior notice is required. However, in view of his contribution, sincerity and dedication to the organisation, we may if approved, accede to his request.
We may, if approved, handover the current responsibility and profile of _________(NAME OF THE RESIGNING EMPLOYEE) to ____________(NAME OF THE EMPLOYEE WHO IS TAKING OVER).
Submitted please.
Manager HR & Admn
For approval COO pl.
RELEIVING LETTER
Office Order no. /
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at BD Emerald India Limited.
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of BD Emerald India Limited with effect from close of office hours on ____DATE.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 21 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
BDEL/ /2007-08 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
We invite a reference to our earlier letter dated 27th October, 2006.
Your services in the ISHTAA are discharged with effect from 30th April 2007.
We appreciate your contribution.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN
Click Here To Download Various Letters For HR
Search Sample Formats:
Categories: HR Tags: Various Letters For HR
Various Letters
I have Attached Various Letters
Human Resource Department
A) Activities Handled at a glance.
i) Service File (Employee’s file)
ii) Recruitment
iii) Leave
iv) Training
v) Resignation
B) Detailed procedure of the activities handled alongwith documentation involved:
i. Service File:
Curriculam Vitae
Proof of Educational Qualification (Marksheets and Certificates)
Senior secondary certificate/ marksheet
Higher secondary certificate/ marksheet
Graduation marksheet
Post Graduation marksheet
Professional qualification / marksheet
Copy of appointment letter.
Detail sheet in original (annexure to interview call letter)
Two recent passport size photographs
Experience certificate/s
Relieving letter if possible
Promotion letter
Increment letter
Renewal letter
ii) Recruitment
Obtaining approval from competent authority – COO
Releasing an advertisement for recruitments.
Receiving applications.
Scanning / Scrutinizing the applications on the basis of criteria mentioned
Shortlisting the candidates
Sending the interview call letters
Sending invitation letter to panel members
To obtain confirmation calls and mails from respective candidates
Conduction of interview and selection of candidate/s, verification of concerned certificates
Sending the appointment letter/s (in duplicate)
Receiving the acceptance copy duly signed
Training
To get the details of a training program.
To assess the need for providing the training of that particular program.
Getting it discussed with competent authority and obtaining the approval of CEO (via note)
Sending suitable candidate / s concerned in that particular stream or area for the program.
Resignation
One month prior notice is to be given.
Obtaining the approval from competent authority – COO (via note) and getting the acceptance.
Handling over the all relevant document to the person concerned duly acknowledged.
Clearance or recovery of dues if any related to company.
Issue of experience certificate and relieving letter.
Sanction of Leave
Balance of leave is to be checked before applying.
Applying for the leave in the prescribed format and getting it signed by the recommending official.
Forwarding the same to the to COO for sanction.
Submitting the same to HRD.
Accordingly updations to be made
RELEIVING LETTER
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at Boutique De Emerald India Limited
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of Boutique De Emerald India Limited with effect from close of office hours on ____DATE.
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
INCREMENT LETTER
BDEL/ / 2006-07 ________(DATE)
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
Contractual arrangement / Regular as ______(DESIGNATION)
We invite a reference to our earlier letter No._________ dated _________.
Consequent to the decision taken by the Board of Directors in its meeting held on ________(DATE) and subsequent to your discussions / interview held with Advisory Committee on ________(DATE), it has been decided that your consolidated compensation would be ______(AMOUNT) per month (all inclusive), after deducting the applicable taxes, if any, at source, with effect from _____(DATE).
All the other terms and conditions of the letter dated _______ referred to above would remain the same.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
RENEWAL LETTER
BDEL/ / 2006-07 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
Contractual arrangement as ____(DESIGNATION)
We invite a reference to our earlier letter No. ________ dated ________.
Your contract is extended for a period of ____ from _______(PERIOD) to ______, with effect from ________(DATE).
All the other terms and conditions of the letter dated _______(DATE) referred to above would remain the same.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
___________(DATE)
Sub: Appointment of __________(DESIGNATION)
The Board of Directors, BDEmerald India Limited in their meeting held on _____(DATE) held that the shortlisted candidates may be called for an interview conducted by a Committee comprising of _______, _______ AND _____ (NAMES OF COMMITTEE MEMBERS). There is an urgent necessity for the appointment of _______(DESIGNATION). The list of the shortlisted candidates along with their resume is enclosed herein. We may, if approved appoint the eligible candidate for the respective posts.
Submitted please.
MANAGER (HR& ADMIN.)
CHIEF OPERTAING OFFICER
SHORTLISTING SHEET
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Boutique De Emerald India limited |
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POST APPLIED FOR |
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Sr. No. |
Date of receipt of application |
Qualification of the candidate |
Qualification demanded |
Years of experience of the candidate in this field |
Names |
Marks (Basic=50,Additional Qualification=10, additional year of experience=10) |
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INTERVIEW CALL LETTER
BDEL/«outward»/HRD/2007 -2008 ________(DATE)
«Name»
«Address1»
«Address2»
«Address3», «Address4»
«City» «PostalCode»
Dear Sir / Madam,
Your application for the post of _______(DESIGNATION) – Call for interview
Please refer to your letter dated «Letter_Dated» forwarding your Curriculum Vitae for the post of «JobTitle».
This is to inform you that the interview for the post of «JobTitle» is scheduled to be held on «Dt_of_Int» at «Time_of_Int» at _________________________________________
Please make it convenient to appear for an interview before the Selection Committee on «Dt_of_Int» at «Time_of_Int».
You are requested to fill the Bio-Data in the format attached herewith and carry all the original relevant documents at the time of interview for verification. No expenses for attending the interview will be paid , merely by attending the interview does not entitle you to any benefits or assurance from the Company whatsoever.
You are requested to confirm your presence at [email protected]/ phone: 022-26256685/86 / Fax :022-26256687
Best Wishes,
Thanking you
Yours faithfully,
Resume Format
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Discipline:
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Name :
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Date of birth :
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Address :
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Tel :
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E-mail :
Professional Qualification :
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Examination |
University |
Main Subject |
Year of passing |
Percentage obtained |
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Computer Knowledge :
Work Experience:
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Company Name |
From |
To |
No of Years |
Nature of work (40 Words only) |
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Present Remuneration :
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Salary Expectation :
Area of Specialisation: Rating 1-10
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Area of interest
in technical field :
Notice Period required: (Please tick the appropriate column)
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Immediate |
7 days |
15 days |
Encl: 1) Copies of all the relevant certificates.
2) 2 pass port size photographs.
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Place : Signature :
BDEL/HRD/ /2007-08 ________(DATE)
____________
____________
____________
(NAME AND ADDRESS OF PANEL MEMBERS)
Dear Sir,
Ref: Interviews for the Post of________
We invite you to kindly consent to be a Panel member for the interviews to be carried out for the positions of ________ at address. The details of the following are as under:
| Sr.No. | Post | Day | Date | Timing |
Please find a cheque no. ______ dated ______ for Rs._____/-drawn on _______ towards fees payable to you as a panel member for conducting the interviews.
Thanking You
Yours Faithfully
Shruti Tripathi
Manager HR & Admn.
REGULAR EMPLOYEES
BDEL/HRD/ / 2007-08 ______ DATE
___________
___________
___________
(NAME AND ADDRESS OF EMPLOYEE)
Dear Madam,
Sub: Appointment as ________(DESIGNATION
It has been decided to appoint you in the post of Manager(at the basic of Rs.______/- p.m. on the following terms and conditions:
1) Pay: Your starting basic pay will be fixed at Rs. _____/- P.M. in the pay scale of – Rs.____ – 1000 – _____.
2) Allowances:
a) House Allowance: Payable at the rate of % of the basic pay.
b) Children Educational Allowance – Rs. /- per month.
c) Meal/Lunch Subsidy – Rs. per day (For the number of days present)
d) One gift/ gift voucher (not convertible into cash) per year for value not exceeding Rs./-.
e) Professional Upgradation Allowance – Rs/- per year.
f) LTC/LFC – Rs. /- per year.
g) Mobile Telephone – Payment of rent and usage for the official calls with a facility for one additional local number of choice which will be paid by the company on submission of bills in the manner as may be required by the company or Rs./- towards prepaid card facility.
3) Provident Fund: You will be required to contribute to the Provident Fund in accordance with the Provident Fund Regulations, in force in accordance with the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952. The rate of your contribution is 12% of the basic pay presently.
4) Probation and Confirmation: You will be on probation for a period of six months (extendable upto one year at the discretion of the Company) from the date of your appointment. You will be considered for confirmation in the Company’s service if the Company is satisfied with reference to your overall work/performance and conduct during the period of probation.
During the first month of your probationary period, you shall be liable to be discharged without assigning any reasons at one day’s notice or pay in lieu thereof and thereafter at one month’s notice or pay in lieu thereof from either side.
5) Posting and Liability for Transfer: Initially you shall report for appointment at Mumbai and thereafter your place of posting would be decided based on the need of the Company. Your services in the Company are transferable anywhere in India/ abroad and you shall serve the Company and all the conditions of your employment with your employment in the company in its business in such capacity and at such place as you may from time to time be directed.
6) You will be governed by the Company’s Rules relating to conduct, discipline and all the conditions of employment etc. that are applicable or may become applicable from time to time to the employees of the Company.
7) You should produce sufficient proof of date of birth and educational qualifications (i.e. original mark lists & certificates alongwith photo copies thereof).
8) This appointment is subject to you being medically found fit for the aforesaid appointment by the Company for which you will have to undergo a medical check up as decided by the Company and the decision of the Company on the Name of the Doctor/ Venue and the medical report will be final. A separate communication is being sent to you by the undersigned.
9) Your continuation of appointment will be subject to your furnishing such other information as the Company may require from time to time and subject to your services being acceptable in the light of the information furnished and documents provided from time to time.
10) If any declaration, statement or information given by you is at any time found to be false or untrue, or if any material information is suppressed, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof.
11) If after you join the Company’s service, it comes to the notice of the Company that you had prior to joining the Company’s services committed any act of misconduct, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof, or if your services are not so terminated, you shall be liable to disciplinary measures and any penalty that may be imposed by the Management.
12) No traveling allowance will be paid to you on account of your journey undertaken for joining the services of the company for this appointment.
13) Be it clearly understood that no benefit of past service or any other similar benefit of any previous employment, in whatever form & manner it may be, shall be available to you in this employment being offered pursuant to this letter.
If the above terms and conditions are acceptable to you, please return the duplicate of this letter duly signed in token of your acknowledgement and having accepted all the terms and conditions mentioned herein. You are also advised to report for appointment at the Company’s Office address not later than _______(DATE).
If we do not receive your acceptance on this letter of appointment before ______(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you. Similarly, if you do not report for duty by the aforesaid date _____(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you.
I wish you all the very best and wish all success in your tenure with the company.
Thanking you,
Yours faithfully,
Shruti Tripathi
Manager HR
Sub: Seminar on________(TRAINING PROGRAMMES)
We are in receipt of an invitation from ____________ wherein they have invited us to attend ________programmes. The details are as under:
1. Subject matter:
2. Day, date,
time and venue:
3. Fees:
We may if approved, send the following to attend the same:
_______________________(employees)
_______________________
Submitted please.
MGR HR
COO for approval please
_________________
(DATE)
Sub: Resignation of _________(personnel) from BDEL
___________ (NAME OF THE EMPLOYEE) was appointed on ______(DATE OF APPOINTMENT) in the capacity of _________(DESIGNATION) and promoted as ___________ (DESIGNATION) on _______(DATE OF PROMOTION) in BD emerald India Limited.We are in receipt of his resignation letter dated _______ whereby he has requested to be relieved from Company duties and other formalities by ________(RELEIVING DATE) by issuing him relieving letter and experience certificates.
As per clause 5, paragraph 2 of the appointment letter one month’s prior notice is required. However, in view of his contribution, sincerity and dedication to the organisation, we may if approved, accede to his request for waiving 10 days notice period.
We may, if approved, handover the current responsibility and profile of _________(NAME OF THE RESIGNING EMPLOYEE) to ____________(NAME OF THE EMPLOYEE WHO IS TAKING OVER).
Submitted please.
Manager HR & Admn
For approval COO pl.
RELEIVING LETTER
Office Order no. /
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at UTI Infrastructure and Services Limited .
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of BD Emerald India Limited with effect from close of office hours on ____DATE.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature -Manager HR)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 30 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
__________________DATE
Sub: Seminar on________(TRAINING PROGRAMMES)
We are in receipt of an invitation from ____________ wherein they have invited us to attend ________programmes. The details are as under:
4. Subject matter:
5. Day, date,
time and venue:
6. Fees:
We may if approved, send the following to attend the same:
_______________________(employees)
_______________________
Submitted please.
MGR HR
COO for approval please
_________________
(DATE)
Sub: Resignation of _________(personnel) from BDEL
___________ (NAME OF THE EMPLOYEE) was appointed on ______(DATE OF APPOINTMENT) in the capacity of _________(DESIGNATION) and promoted as ___________ (DESIGNATION) on _______(DATE OF PROMOTION) in BD emerald India Limited.We are in receipt of his resignation letter dated _______ whereby he has requested to be relieved from Company duties and other formalities by ________(RELEIVING DATE) by issuing him relieving letter and experience certificates.
As per clause 5, paragraph 2 of the appointment letter one month’s prior notice is required. However, in view of his contribution, sincerity and dedication to the organisation, we may if approved, accede to his request.
We may, if approved, handover the current responsibility and profile of _________(NAME OF THE RESIGNING EMPLOYEE) to ____________(NAME OF THE EMPLOYEE WHO IS TAKING OVER).
Submitted please.
Manager HR & Admn
For approval COO pl.
RELEIVING LETTER
Office Order no. /
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at BD Emerald India Limited.
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of BD Emerald India Limited with effect from close of office hours on ____DATE.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 21 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
BDEL/ /2007-08 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
We invite a reference to our earlier letter dated 27th October, 2006.
Your services in the ISHTAA are discharged with effect from 30th April 2007.
We appreciate your contribution.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN
Appointment letter of HR Manager
I Have Attached Appointment letter of HR Manager
Date
Mr.
106- A, Radhakrishna Township,
Ramosana Crossing,
Near Savera Hotel,
Mahosana.
Subject: Letter of Appointment
Dear Mr. ,
With reference to your interview and subsequent discussions you had with us, the management is herby pleased to appoint you in our organization w.e.f. Date on the following terms & conditions:
1. Designation:
You will be designated as Front-Office Manager in Front-Office department.
2. Place of Posting:
You will be posted in our office at Fortune Klassik Hotel, Ludhiana. However, at any time during the period of appointment, you will be liable to transfer in such other capacity that the company may determine to any other Department/ Branch/ Establishment or any other Company under the same management without adversely affecting your emoluments and general condition of service.
3. Grade:
You will be placed in Grade Manager as per the structure of the company.
4. Remuneration:
You will be entitled to the following remuneration per month, subject to the express condition of fulfillment of service conditions:
| Basic | Rs.000 /- |
| Conveyance Allowance | Rs.000 /- |
| Performance Pay | Rs. 000 /- |
| Industrial Allowance | Rs.000 /- |
Total |
Rs.0000 /- |
5. Benefits:
( I )Provident Fund :
12% of the monthly basic salary will be contributed by the company towards your Provident Fund account. A matching deduction will be made from your salary as the employee’s contribution and shall be deposited as per the PF rule.
(III) Leave Travel Assistance :
Rs. 000 /- per annum. Eligibility after one year of service. Minimum 4 days of earned leave to be taken to avail of the benefit.
(III) Medical Reimbursement:
(For self & dependants) Rs. 0000/- per annum on production of doctor’s prescription and bills for medicine.
(IV) You will also be entitled to Leave facilities as follows:
Earned Leave: 18 days
Casual Leave / Sick leave: 12 days
6. As a Manager / Executive you will not be governed by the Rules, Regulations or statutes generally applicable to workmen such as working hours, weekly off, holidays, overtime, Bonus and Gratuity etc.
7. Probation: You will be on probation for a period of One year from the date of joining service. Based on your performance and conduct, this period may be increased or decreased at sole discretion of the management and unless an order in writing is given to you, you shall be not be deemed to have been confirmed.
8. Separation: During probation or extended period(s) thereof, your service are liable to terminated without assigning any reason or payment in lieu thereof. Subsequent to confirmation, either side can terminate this contract by giving a notice of One Month or payment of One month basic salary in lieu thereof.
9. Retirement: You shall retire from the services of the company on attaining the age of 58 years on the basis of the age submitted by you, subject to your being medically and mentally fit.
10. Other Rules & Organization: You are expected to discharge the duties assigned to you from time to time with due diligence, integrity and responsibility to the entire satisfaction of the management and also maintain high standard of work expected of you by the company.
Your appointment in the company is full time and you shall devote yourself exclusively to the business of the company. You will not engage yourself in any other gain full employment or business (part – time or full – time) as long as you are employed in the company. Any action contrary to this shall render your services liable for termination without any notice or payment in lieu thereof.
You are required to deal with the Company’s money, materials and documents with utmost honesty. If at any time you are found of moral turpitude or of any dishonesty in dealing with the Company’s money, materials and documents, you shall render yourself liable for termination without any notice or payment in lieu thereof.
You will not divulge or give public any information related to any aspect of the company to anyone not employed by the company, including in such activity shall render you liable for termination without any notice or payment in lieu thereof.
If any declaration given or information furnished by you to the company are found to be false or if you are found to have willfully suppressed any material information at any point of time during your services are liable to be terminated immediately without any notice or payment in lieu thereof.
This appointment shall be subject to your being found and certified physically and mentally fit. Further you are required to maintain yourself in a state of medical fitness (physical & mental). In case at any particular point of time you are found medically unfit during your services, the Company will be liable for termination without any notice or payment in lieu thereof.
In all matters not mentioned herein you will be governed by the rules and regulations of the company in effect from time to time.
Any disputes arising out of this contract would be settled in the court of law under Ludhiana jurisdiction.
Please sign the copy of this letter as a token of your acceptance.
We welcome you again to our family and trust your association with us would be a long and meaningful one.
Your Faithfully,
For, Fortune Klassik Hotel
_________________
Managingn Director Received & Accepted
Name
Date: ____________
04th October’2005
Ms. Manpreet Kaur
822, Ahahta Chopra,
Gill Road, Millar Gang,
Ludhiana
Subject: Letter of Appointment
Dear Ms. Kaur,
With reference to your interview and subsequent discussions you had with us, the management is herby pleased to appoint you in our organization w.e.f. 04th October’2005 on the following terms & conditions:
1. Designation:
You will be designated as Guest service Assistant in Finance department.
2. Place of Posting:
You will be posted in our office at Fortune Klassik Hotel, Ludhiana. However, at any time during the period of appointment, you will be liable to transfer in such other capacity that the company may determine to any other Department/ Branch/ Establishment or any other Company under the same management without adversely affecting your emoluments and general condition of service.
3. Grade:
You will be placed in Grade GSA as per the structure of the company.
4. Remuneration:
You will be entitled to the following remuneration per month, subject to the express condition of fulfillment of service conditions:
| Basic | Rs. 1,015/-p.m. |
| House Rent Allowance | Rs. 508/-p.m. |
| Conveyance Allowance | Rs. 800/-p.m. |
| Industrial Allowance | Rs. 1,738/-p.m. |
Total |
Rs. 4,060/- p.m. |
5. Benefits:
( I )Provident Fund :
12% of the monthly basic salary will be contributed by the company towards your Provident Fund account. A matching deduction will be made from your salary as the employee’s contribution and shall be deposited as per the PF rule.
(III) Leave Travel Assistance :
One month basic salary per annum. Eligibility after one year of service. Minimum 4 days of earned leave to be taken to avail of the benefit.
(III) Medical Reimbursement:
As per company policy, you will be covered under E.S.I.C.
(IV) You will also be entitled to Leave facilities as follows:
Earned Leave : 18 days
Casual Leave / Sick leave: 12 days
6. Probation:
You will be on probation for a period of One year from the date of joining service. Based on your performance and conduct, this period may be increased or decreased at sole discretion of the management and unless an order in writing is given to you, you shall be not be deemed to have been confirmed.
7. Separation:
During probation or extended period(s) thereof, your service are liable to terminated without assigning any reason or payment in lieu thereof. Subsequent to confirmation, either side can terminate this contract by giving a notice of One Month or payment of One month basic salary in lieu thereof.
8. Retirement:
You shall retire from the services of the company on attaining the age of 58 years on the basis of the age submitted by you, subject to your being medically and mentally fit.
9. Other Rules & Organization:
You are expected to discharge the duties assigned to you from time to time with due diligence, integrity and responsibility to the entire satisfaction of the management and also maintain high standard of work expected of you by the company.
Your appointment in the company is full time and you shall devote yourself exclusively to the business of the company. You will not engage yourself in any other gain full employment or business (part – time or full – time) as long as you are employed in the company. Any action contrary to this shall render your services liable for termination without any notice or payment in lieu thereof.
You are required to deal with the Company’s money, materials and documents with utmost honesty. If at any time you are found of moral turpitude or of any dishonesty in dealing with the Company’s money, materials and documents, you shall render yourself liable for termination without any notice or payment in lieu thereof.
You will not divulge or give public any information related to any aspect of the company to anyone not employed by the company, including in such activity shall render you liable for termination without any notice or payment in lieu thereof.
If any declaration given or information furnished by you to the company are found to be false or if you are found to have willfully suppressed any material information at any point of time during your services are liable to be terminated immediately without any notice or payment in lieu thereof.
This appointment shall be subject to your being found and certified physically and mentally fit. Further you are required to maintain yourself in a state of medical fitness (physical & mental). In case at any particular point of time you are found medically unfit during your services, the Company will be liable for termination without any notice or payment in lieu thereof.
In all matters not mentioned herein you will be governed by the rules and regulations of the company in effect from time to time.
Any disputes arising out of this contract would be settled in the court of law under Ludhiana jurisdiction.
Please sign the copy of this letter as a token of your acceptance.
We welcome you again to our family and trust your association with us would be a long and meaningful one.
Your Faithfully,
For, Fortune Klassik Hotel
Atul Channa _________________
General Manager Received & Accepted
Manpreet kaur
Date: ____________
Categories: HR Tags: Appointment Letter