Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Bonus Payout Letter for Quarter Ending Sample Template

A bonus is a surprise that we all love and in order to inform our employees about the same we have to write bonus letter to employees. A bonus payout letter for quarter ending is a formal letter written by employer to employee in order to inform him or her about the bonus of their good work which takes place at the end of the quarter.

In this post, we bring to you a bonus letter sample format. You can use this employee bonus letter template for drafting a personalized letter that will be focusing on the payout at the end of the quarter.

Format for Bonus Payout Letter for Quarter Ending

From:

Ana Brown

HR Manager

Zenith Technologies

New York

Date: June 27, 2023

To,

Mr. Richard Smith

54, Henry Hills

New York

Sub: Regarding bonus payout for quarter ending July 25th, 2023.

Dear Mr. Richard,

This is the time for quarterly bonus payment and we are aware that all our employees look forward for this time of the quarter where they are rewarded for their performances.

Congratulations!! You will be happy to know that you have surpassed everyone in achieving the highest sales figures for this particular quarter which has drastically improved your rating. Therefore, the bonus payout for you based on your performance and achievements would be $ 1520.

We have attached with the letter all the details based on which this figure has been derived. This will help you understand all the calculations that the company follows while deciding on the bonus of the employees. If you need assistance in understanding any of these calculations then you can always get in touch with the HR department.

Wishing you good luck for all your future endeavors and we are hopeful that you will continue to keep working hard and keep surprising us with your performances.

Regards,

Ana Brown

HR Manager

Zenith Technologies

New York

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Posted by Hrformats - June 27, 2023 at 4:46 PM

Categories: Letters   Tags: , , ,

Appraisal Letter for Salary Increment to Employee Format

Appraisals always bring a smile to our faces and so does the appraisal letters. As a company, one should inform about the same to their employees by writing appraisal letters for salary increment. The purpose of the appraisal letter format for salary is to inform in a formal manner about the salary increment to the employee. The Appraisal Letter Format for Salary Increment includes the hike that the employee is going to be getting and the date from which it will be effective.

You can simply use the Salary Increment Letter Sample shared in this post below. This Salary increase letter to employee template will make it easier for you to create your own letter.

Sample Format for Appraisal Letter for Salary Increment

From:

Ana Brown

HR Manager

Zenith Technologies

New York

Date: June 22, 2023

To,

Mr. Richard Smith

54, Henry Hills

New York

Sub: Regarding salary increment

Dear Mr. Richard,

We are happy to inform you that after reviewing your performance for the last one year and based on your performance and contributions made towards the growth of the company, the management has decided to give you a hike. Your revised compensation will be $ 82500 per annum and it will be effective from July 1st, 2023.

We appreciate your dedication and hard work and expect that you continue to surprise us with your incredible performances in future and keep contributing towards the success of the company.

Regards,

Ana Brown

HR Manager

Zenith Technologies

New York

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Posted by Hrformats - June 23, 2023 at 2:52 AM

Categories: Salary Format   Tags: , , , , ,

Sample Explanation Letter for Absent from Work Explanation

If you have been absent from work for some reason but you have not informed at your office about it then you must write an Absent from Work Explanation Letter. This is a formal Letter Explaining Absence from Work and therefore, it must include the reason because of which you were absent and were unable to inform anyone about it.

In this post, we bring to you a Sample Explanation Letter for Absence without Leave along with the tips that can be used for framing one such letter. Follow and use this Explanation letter for absent template to write your own letter.

Tips for Writing a Letter Explaining Absence from Work

Shared below are some important guidelines using which you can create a perfect letter explaining absence from work:

  • Mention the reason why you were absent from work
  • Include the reason why could you not inform anyone about it.
  • Apologize for your absence.
  • Assure that such a thing with not get repeated.
  • Don’t forget to thank before ending your letter.

Template for Letter Explaining Absence From Work

From:

Richard Smith

45, Henry Hills

New York

Date: June 7, 2023

To,

Mr. Adam Black

HR Manager

Zenith Technologies

sNew York

Sub: Explanation letter for absence from work

Dear Mr. Adam,

I, Richard Smith, senior Marketing Executive, am writing this letter to inform you that was not able to report to work from last three days as while coming to office, I had met with an accident because of which I was hospitalized. I was unconscious because of the medication for a day and therefore, I lost the track of time and could inform anyone at office about my absence.

I am aware that in our company we are supposed to always inform the concerned person about our absence but I was in a very difficult situation and could not get a chance to do that. Never ever has it happened in the past that I have gone on leave without seeking permission and I will make sure that I always inform before taking any leave.

I am hopeful that you will consider my situation and will accept my sincere apologies.

Thanking you.

Sincerely,

Richard Smith

Keyword;

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Posted by Hrformats - June 19, 2023 at 4:59 PM

Categories: Leave format   Tags: , , , , ,

Years of Service Recognition Letter Template & Format

A long association is always important and therefore, it is worth recognizing and appreciating if any of your employee has been associated with you for a couple of years of more. For doing that, you can always write a Years of Service Recognition Letter which rightly expresses your emotions on recognizing the association.

We have come up with a Years of Service Recognition Letter Format. You can use this Years of Service Recognition Letter Template by customizing it as per your subjective needs. This Sample Recognition Letter makes it very easy for you to have your own letter drafted with perfection.

Format for Recognition Letter for Years of Service

From:

Zen Smith

Marketing Manager

Zenith Technologies

New York

Date: June 15, 2023

To,

Mr. Robin Black

54, Richmond Apartments

New York

Dear Mr. Robin,

Congratulations to you on completing five years with Zenith Technologies. It is an important milestone in your service to the organization.

In the duration of five year years, you have helped the company by helping us grow and setting up another office in the town which has immensely contributed to the success of our company. All the efforts in helping us expand us have impacted us increase our sales and we are extremely thankful to you for that.

We are writing this letter as a symbol of appreciating for your five years of service. We would like to reward you with a bonus of $ 1000 in order to celebrate the years of service. Moreover, you will be presented with the award of years of services at our annual meeting that is supposed to organized on June 28th, 2023.

We would again like to thank you for your contribution to the organization. You will always be a valuable member of the organization.

Sincerely,

Zen Smith

Marketing Manager

Zenith Technologies

New York

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Posted by Hrformats - June 15, 2023 at 3:09 AM

Categories: Letters   Tags: ,

Employee Recognition letter for Outstanding Performance

If any of your employee has delivered outstanding performance then the efforts of your employee need to be recognized and appreciated. The Recognition letter for Good Performance is a way of recognizing the efforts and appreciating the amazing performance of the employee that you have been impressed with.

In this post, we bring to you a Recognition letter Format for an outstanding performance. You can use this Sample Recognition letter in order to create your personalized letter in an easy and quick manner.

Recognition letter for Outstanding Performance Template

From:

Zen Smith

Marketing Manager

Zenith Technologies

New York

Date: June 11, 2023

To,

Mr. Robin Black

54, Richmond Apartments

New York

Dear Mr. Robin,

I would like to congratulate you on the behalf of Zenith Technologies for outstanding performance in your las project.

We would like to appreciate all your efforts that you have put in making the project a success. From last one year, you had been working hard on this project and despite all the delays you have made sure that the project is delivered well on time and this has not only impressed our clients but also our management.

Your high spirits and positive attitude are worth mentioning. It is your willingness to work beyond the official hours and always taking the charge of your team with great responsibility that has made everything impossible possible. We are proud to say that our clients have been really happy with your work and they had many good things to say about you.

It is truly amazing to have such an inspiring employee work for us. Wishing you great success and many more achievements.

Regards,

Zen Smith

Marketing Manager

Zenith Technologies

New York

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Posted by Hrformats - June 11, 2023 at 3:03 AM

Categories: Letters   Tags: , , ,

Top Job Interview Tips For Fresher Candidates

If you are a fresher and you have a job interview to face and you are very nervous about it then let us tell you that it is quite normal to be nervous. But in order to make sure that you are able to crack your interview, you must know the interview tips for freshers that can help you to be prepared in a better way and avoid doing mistakes that normally fresher candidates end up doing.

Glance through the interview tips for freshers shared below. These job interview tips have bee drafted keeping in mind the freshers and therefore, they must always be kept in mind.

Always Reach on Time

It is very important to be punctual as it expresses your seriousness about the interview. Therefore, whenever you are going for the interview, find out in advance about the location of the venue, the time to reach the venue and how to reach the venue so that you are able to reach there before time and there is no panic or nervousness because of reaching late for the interview.

Organize and Carry all Documents

Make sure that you have arranged all your documents that include your resume, education certificates, passport size photo, a notepad and a pen. If there is any other document that you have been asked to carry then don’t miss on it. Carry them all in a folder so that they are neatly organized.

Dress Right

Depending upon what kind of job you are going for, you must dress accordingly. Mostly formal clothing is the dress code that most of the companies follow and one must dress according to the code. Make sure that whatever you are planning to wear, it is tidy and smart. Always wear shoes that are polished and comb your hair properly. Don’t wear a fragrance that is too strong.

Be confident

It is important that you should always look confident during your interview because if you lack confidence then even the best of the knowledge and the clothing cannot help you get through the interview. If you feel nervous at any point in time, take three deep breathes to calm yourself down.

Mind your body language

Before you will speak, your body is going to create an impression for you. Therefore, make sure that you wear a smile. When you sit or stand, do not slouch. Don’t keep your hands folded. Right body language is important as it reflects your basic nature as well as seriousness or interest in the job.

Be watchful of your actions

We often don’t realize but we end up doing things that can be a big turn off. For instance, chewing the gum during interview or tapping table with the pen or biting nails. All these actions can be a big disappointment for any interviewer.

Prepare self introduction

One of the most common questions during interviews is to tell something about yourself and therefore, you must have it prepared right. Self introduction in interview for freshers is all the more important as that is all they have for now to share with the interviewer and therefore, it has to be impressive.

Check this: 10 Things To Keep Out of An Interview Thank You Letter

Anticipate the Questions

You have to be smart enough to anticipate the questions while preparing for the interview. You can always list these probable questions and prepare answers for the same so that you have everything set in advance.

Listen before you speak

Whether it is an online interview or offline, listening before speaking is one of the most important tips for freshers online as well as offline. Always let the interviewer finish and then you answer rather than jumping over to answer it wrong. Take a second and then answer and present all the figures and facts to make your answer complete is every sense.

Always have an eye contact

Establishing eye contact while speaking reflects confidence and therefore, it is very important. If there is more than one interviewer then you must look at all of them instead of focusing on just one person.

Be audible and clear

It is important that whatever you are saying is well heard and understood and that is only possible when you are loud and clear. Don’t be too soft that no one can hear anything or too loud that it feels rude.

Don’t hesitate to say “no”

If you don’t have an answer to a question then it is always better to say a no than to give a wrong answer to it. It is just fine if you don’t know something.

Pose Questions

It is always considered a good thing to ask questions when the interviewer asks you that if you have any questions. Prepare for a couple of questions before the interview by researching about the company. This would reflect your interest in the job and the company.

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Posted by Hrformats - June 7, 2023 at 3:30 AM

Categories: Interview Format   Tags: , , , ,

Employee Recognition Letter Format, Template: How to Write

An employee recognition letter is a letter written by employers to the employee for thanking and appreciating the hard work and commitment of the employee. The Recognition Letter to Employees is a very simple letter that is all about appreciating the employees for all the effort he or she has put into the job.

In this post, we have come up with Employee Recognition Letter Tips along with Employee Recognition Letter Format, Example. You can use this Employee Recognition Letter Template for writing your own letter. This employee recognition letter sample will guide you for creating a customized letter.

How to Write an Employee Recognition Letter

Create a perfect employee recognition letter by using the guidelines that have been mentioned below for your reference:

Be direct: It is important to be very clear about whom you are appreciating and for what reason you are appreciating someone. The message in the letter should come out loud and clear.

Use the right attributes: Always be sure with your choice of words. Each and every word of appreciation that you are going to put in the letter has to have a purpose and meaning. Make sure that you include the right attributes in your letter.

Include the reward: A reward is always appreciated if the work of an employee has been recognized and therefore, one must always include the reward, if any, in the letter so that the same is clearly and formally communicated to the employee.

Short: Recognition letter need not be long but make sure that it includes all the important information that you wish to share.

Format for Employee Recognition

From:

Zen Smith

Marketing Manager

Zenith Technologies

New York

Date: June 03, 2023

To,

Mr. Robin Black

54, Richmond Apartments

New York

Dear Mr. Robin,

On behalf of Zenith Technologies’ Management, I would like to thank you for the wonderful work done by you for the organization by creating new marketing records with your abilities.

It is your commitment, motivation and diligence towards your job that has always helped you do more than what is expected out of you for the company and that’s the reason you have been able to break all the targets that were set for the quarter.

The management is highly appreciative of your efforts and wants to make sure that all your efforts are recognized and appreciated. Therefore, as a sign of appreciation from Zenith Technologies, you will be receiving a bonus of $ 500 for thanking you for all the hard work and dedication that you have put into your work.

Thanking you once again. We are proud of you and extremely lucky to have you as a part of our family.

Regards,

Zen Smith

Marketing Manager

Zenith Technologies

New York

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Posted by Hrformats - June 3, 2023 at 3:05 AM

Categories: Letters   Tags: , , , ,

Letter Format to the Newly Unemployed

If you are a job provider or you can help job seekers in some way then writing a letter to newly unemployed forms an important part of your job. If you have come to know about someone who has recently become unemployed then you must always write a letter to them in order to offer them help in finding the next best job.

In this post, we have come up with unemployed cover letter example. You can use this cover letter format to create your own letter.

Sample Format for Letter to Newly Unemployed

From:

Ana Smith

Senior Recruiter

New Era Job Seekers

New York

Date: May 29th, 2023

To,

Mr. Jacob Black

54, Richard Villas

New York

Dear Mr. Jacob,

I found out that you have recently you have been released of your duties. I am extremely sorry about this news and I can understand that it must be a very difficult time for you.

I wish to help you and therefore, I am writing this letter to seek some information from you so that I can help you find your next job. Firstly, I would like to know the kind of job you are looking for. It would be great if you could just mention a few companies with which you wish to work with. Also enlighten me with your experience, skills and achievements to help you know better.

I would appreciate if you could share with me your updated resume. You are also advised to update your LinkedIn profile so that it is easier to help you find a good job.

If there is any other information that you wish to share or anything that you wish to discuss then please feel free to get in touch with me at 9898989898.

Regards,

Ana Smith

Senior Recruiter

New Era Job Seekers

New York

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Posted by Hrformats - May 29, 2023 at 6:16 PM

Categories: Letters   Tags: , ,

Tips For Writing Job Application Email Subject Lines

Subject line is very important and writing one for the job application may not be that easy. Email subject lines for job application can always get your application the attention you are looking for. You must understand that you first need to get the receipt of your email to open the email and that can happen if you have a catchy subject line for job application.

Therefore, we have come up with the tips for writing best subject lines for job application. Browse through these guidelines that will help you pick the finest resume subject line examples.

Tips for Writing Catchy Email Subject Line for Job Applications

Have a quick look at these tips that will help you draft the finest subject lines for your email while submitting the job application.

  • Always send the email from your professional email address

Though it is not related about the subject line but it certainly creates a strong impression. Most of us have email addresses with funny nicknames that we had created in our school or college days but we must not use them for submitting our job application. Always submit the job application from your professional email address which must either include your fist name and last name or initial and full last name so that it is not mistaken for a junk email.

Read also this: Email for Job Application Status After Interview

  • Follow the guidelines

Sometimes the employer includes certain email instructions in relation with the job descriptions which must not be missed. Usually, companies have one email for different job applications and different subject lines may be used for scrutinizing them based on job openings. Therefore, always look for instructions for sending the job application email to avoid making any mistake.

  • Mention your name

It is recommended to include your name in the subject line of the job application email. This is because it identifies you and it also adds authenticity to the email. This also makes it easier for the receiver to identify you and pass your name if needed. It is not only effective in saving the time but also increases the chances of the mail getting opened.

  • Include important details

It is important that your email gets passed on the right person so that you can have brighter chances of having your job application getting selected. If you are going to be sending your application to a common email address then your application will have to pass through different chances before finally reaching to the person who is going to be hiring you. But if you have included relevant details in your subject line, you can cut the line and have your application directly make it to the right person.

  • Include referrals

If there is a referral then including the person’s name in the subject line of your job application is a must thing to do. This will not only get you the attention of the receiver of the email but will add on to the credibility of your application. For sure, you application will not go unnoticed and you are going to make it to the next stage.

  • Be careful with the length

It is just a subject line and therefore, you must keep in mind the character limits. It is important to keep the line short and precise but also make sure that it includes everything important that has been mentioned above to get your job application the attention you desire.

All these tips are very helpful and useful when it comes to adding a meaningful and catchy subject line to your job application.

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Posted by Hrformats - May 25, 2023 at 4:55 PM

Categories: Job Interview   Tags: , , , ,

How to Write a Letter Of Introduction : 6 Easy Tips

Though a letter of introduction may sound like a very simple letter but it is certainly not easy to figure out what to include in such a letter of introduction is a strong way for reaching out to people who can help you move ahead in your career by bringing your name in the highlight in a professional manner.

Therefore, in this post we have come up with a letter to introduction example and writing tips that are extremely helpful if you have to write a letter of introduction for a job but you have no idea how to start writing it.

Tips for Writing Letter of Introduction

Keep in mind the following tips shared below while framing your professional letter of introduction for a job.

  1. Start with a personalized greeting: A strong and impressive start plays an important role and that’s the reason one must include warm and professional personalized greetings to create a strong opening. It is a good idea to begin this kind of a letter by thanking the reading for taking out time. A personalized touch is something one must not missed on as it then looks like a spam and nothing else.
  2. Balance the friendly and formal: It is extremely important to keep the tone right when writing one such letter. You have to be very smart to keep the tone formal but still keep it friendly. A letter that is over-friendly or over-formal is going to ruin the game for you.
  3. State the purpose: Another important thing to ensure in a letter of introduction is that without wasting any time, just after your introduction, you must include the purpose of writing the letter. No one has time to spend reading letters that do not state the purpose or include unnecessary details. Just cut the chase and mention the purpose to keep it straightforward.
  4. Keep it short: As stated before, you must keep the letter short and precise as it is not advisable to write a letter that waste anyone’s time. A few paragraphs are all you need in order to put across your purpose of writing the letter thereby saving all the trouble and time.
  5. Mention what is in it for the reader: You really need to explain well that why it all matters to the person who is reading the letter. It is important to have good enough reasons included in the letter to clarify how it is a good deal for the reader or how it benefits them.
  6. Don’t miss on sharing your contact details: Make sure that you have included your contact details before ending the letter i.e. phone number or email id so that the reader knows exactly where to get in touch with you or reach out to you if they wish to. Many a times we forget to mention our contact details and end the letter which leaves the reader in a position wherein they cannot even get in contact with us even if they wish to.

Introduction Letter Sample Format

From:

Mathew Jacob

54, Richard Apartments

New York

Date: April 20th, 2023

To,

Mr. Sam Black

HR Manager

Zenith Technologies

New York

Sub: Letter of Introduction

Dear Sam Black,

Thank you for taking time out of your busy schedule to read my letter. I, Mathew Jacob, am working with Newton Technologies as the Senior Marketing Executive and have an experience of three years in the field of marketing in the IT industry.

I would be highly honored if I could manage to get a chance to speak with you to get more insight about the professional opportunities in the industry for someone like me who in quite new in the industry. Speaking with a veteran like you will really help me get a better clarity about the opportunities that lie ahead of me in my professional life. If you are available then please reach out to me at [email protected] or you can call me at 9898989898.

I would again like to thank you for your time and consideration. I will be looking forward to hear from you.

Sincerely,

Mathew Jacob

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Posted by Hrformats - May 20, 2023 at 4:28 PM

Categories: Letters   Tags: , ,

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