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How to Write a Letter Of Introduction : 6 Easy Tips

Though a letter of introduction may sound like a very simple letter but it is certainly not easy to figure out what to include in such a letter of introduction is a strong way for reaching out to people who can help you move ahead in your career by bringing your name in the highlight in a professional manner.

Therefore, in this post we have come up with a letter to introduction example and writing tips that are extremely helpful if you have to write a letter of introduction for a job but you have no idea how to start writing it.

Tips for Writing Letter of Introduction

Keep in mind the following tips shared below while framing your professional letter of introduction for a job.

  1. Start with a personalized greeting: A strong and impressive start plays an important role and that’s the reason one must include warm and professional personalized greetings to create a strong opening. It is a good idea to begin this kind of a letter by thanking the reading for taking out time. A personalized touch is something one must not missed on as it then looks like a spam and nothing else.
  2. Balance the friendly and formal: It is extremely important to keep the tone right when writing one such letter. You have to be very smart to keep the tone formal but still keep it friendly. A letter that is over-friendly or over-formal is going to ruin the game for you.
  3. State the purpose: Another important thing to ensure in a letter of introduction is that without wasting any time, just after your introduction, you must include the purpose of writing the letter. No one has time to spend reading letters that do not state the purpose or include unnecessary details. Just cut the chase and mention the purpose to keep it straightforward.
  4. Keep it short: As stated before, you must keep the letter short and precise as it is not advisable to write a letter that waste anyone’s time. A few paragraphs are all you need in order to put across your purpose of writing the letter thereby saving all the trouble and time.
  5. Mention what is in it for the reader: You really need to explain well that why it all matters to the person who is reading the letter. It is important to have good enough reasons included in the letter to clarify how it is a good deal for the reader or how it benefits them.
  6. Don’t miss on sharing your contact details: Make sure that you have included your contact details before ending the letter i.e. phone number or email id so that the reader knows exactly where to get in touch with you or reach out to you if they wish to. Many a times we forget to mention our contact details and end the letter which leaves the reader in a position wherein they cannot even get in contact with us even if they wish to.

Introduction Letter Sample Format


Mathew Jacob

54, Richard Apartments

New York

Date: April 20th, 2023


Mr. Sam Black

HR Manager

Zenith Technologies

New York

Sub: Letter of Introduction

Dear Sam Black,

Thank you for taking time out of your busy schedule to read my letter. I, Mathew Jacob, am working with Newton Technologies as the Senior Marketing Executive and have an experience of three years in the field of marketing in the IT industry.

I would be highly honored if I could manage to get a chance to speak with you to get more insight about the professional opportunities in the industry for someone like me who in quite new in the industry. Speaking with a veteran like you will really help me get a better clarity about the opportunities that lie ahead of me in my professional life. If you are available then please reach out to me at [email protected] or you can call me at 9898989898.

I would again like to thank you for your time and consideration. I will be looking forward to hear from you.


Mathew Jacob

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