10 Things To Keep Out of An Interview Thank You Letter
Once you are done with a job interview, it is time to send a formal Thank You email or letter. But you can actually hamper your performance if you include certain things in your letter which should be avoided. This post brings to you a list of 10 things which should never be included in an interview letter.
Do Not Just Be Appreciating
It is important that you write a few lines of appreciation in your letter but do not just leave it like that. You are suppose to be expressing your strong interest in the job and you must also talk about the reasons which make it a perfect choice for you.
Do Not Talk Anything About Salary
A Thank You Letter after interview must not include any mention of salary. You are not suppose to be discussing the salary until and unless some offer has been made to you. Moreover, this is just not the right time to do that. Be patient and wait for the negotiations to start and do not bring them in this note.
Do Not Apologize or Give Reasons For What Went Wrong
If you feel that you committed some mistake in your interview then do not draw attention of the interviewer on it by stating them in your letter. Any kind of apologies or reasons would sound like clarifications which are not needed. Your letter must sound positive in every sense and must highlight your positive qualities.
Do Not Pose Any Query That Questions Job Suitability
This letter need not include anything unnecessary. You need to be very cautious while framing such a letter and you need to make sure that you don’t end up asking any such questions that give the employer a doubt if you are suitable for job. Avoid giving a feel that you like the company but the job doesn’t interest you or that you are interested to know if there are any other openings in the company.
Do Not Keep it Same For All
It is important that you change the contents of your letter as per the employer to whom you are sending it. Copy pasting the same letter to all is not the right thing to do. Every letter has to be personalized and this is one thing which can help you have a stronger impression.
Do Not Be Aggressive In Your Letter
Sometimes we end up being very aggressive in our thank you letter by writing I will call to check on the status of the candidacy. This is just not the right way of putting up things. Wait for the response of the employer and let him suggest you what needs to be done to know the status.
Do Not Make Exaggerated Statements
It is important to include a positive statement which can support your comments but never end up writing something that is making unnecessary claims. Rather you should make sure that you make a positive statement along with a convincing background which can support what you are saying in a positive way.
Do Not Mention References, Until Asked For
Thank You letter must not include references in it. You should only submit the list of references when you are asked for it. So just wait and let the interviewer ask for the references.
Do Not Include Reimbursement Queries
The purpose of writing a Thank You letter is to express gratitude for the interview that happened along with expressing interest in the job. You must not include queries related with reimbursement in this letter. In case you have any such queries, write a separate letter later. Do not let your Thank You letter become something else. Do not lose your focus from the purpose of the letter.
Do Not Forget to Check From Grammatical Errors
It is extremely important to check your letter for grammatical errors before submitting it. Also ensure that there are no spelling mistakes in it. It should be addressed to the right person. Include the job title and address of the person to whom you are writing.
If you are able to frame a perfect Thank You letter by omitting these mistakes then you can surely increase your chances of getting selected for the job. A perfect letter can help you create a stronger impression. So do not include any of the things mentioned above and you will nothing to worry about.
Thank You Letter from Supervisor to Employee
Supervisor is the person who knows the best about the performance of the employee. But it is not an easy job to gauge the performance. Supervisor has to be very smart at measuring the performance.
Categories: Interview Format Tags: Effective Interview, Interview Call Letter, Thank You
Wonderful Attrition Retention Report
Every organization has new employees joining the company and few leaving the company. The attrition retention report is designed with a purpose to look into the number of people who have left the company and the reasons behind leaving the company so that right strategy can be worked out in order to reduce the attrition rate based on the yearly reports. This report falls under the responsibility of the HR department and is very important as human resources are the strongest assets of any company.
Categories: HR Tags: Attrition, Employees, Retention Report
Letter To Employees Asking For Submitting The Original Certificates
Every company has its own rules. Some companies ask for original certificates and some don’t. If you are the HR manager of your company and you have been asked to collect the original certificates of your employees then you must write a formal letter to them asking them to submit their original certificates with the company.
If you are not sure how to frame such letters then use the sample format of letter addressing the employees, asking them to submit the original certificates to frame your customized letter with all the details. Such letters are quite simple, sorted and short in length as you do not need to share too much of information.
Sample Letter To Employees Asking For Submitting The Original Certificates
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
B 15 6th Block
Jackson Street
California
Date: 02.15.2016
Samantha Brown
123 52nd Park Street
California
Dear Ms. Brown,
This is to inform you that the company has decided to collect the original certificates from all the employees who are working on rolls of the company. This decision was made during the annual meeting of the company which happened the last month.
You are requested to please submit your original certificates with the HR department by January 15th, 2016. These documents should include originals related with your education qualifications and your prior experience. They will stay safe in company records and you can have them back when you are no longer associated with ABC Corporation Pvt. Ltd.
If you have any queries regarding the same, please feel free to get in touch with the HR department.
Looking forward for the submissions.
Regards
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Letters Tags: Certificate, Employees, Formal letter
Useful Tips and Advice on Getting a Promotion
Who doesn’t desire a promotion? Well each one of us looks forward for it. But it doesn’t happen all the time that you are offered a promotion by your manager without even asking for it. In such a case, you have to make efforts from your end by requesting a promotion from the manager in a diplomatic manner in order to increase your chances of getting promoted.
This post sincerely takes into account the useful tips and Advices which are very effective in putting up your formal request for promotion. So read on and explore how to accomplish this difficult job with effectiveness.
Process of Asking for a Promotion
Follow these guidelines while asking for a promotion and you will definitely nail it, if cards fall in place.
Be Ready to Ask
You should never be hesitant in asking for a promotion if you have strong points to support your demand. Not always you will have your manager come to you with a promotion. So be prepared to ask. In fact, there are so many companies which expect you to apply for it and only then you can enjoy the hike.
Talk it Out With Your Boss
It is very important that you let your immediate boss know that you are applying for a new position in the company. This is essential because all your references will be checked and he should also be prepared for it. Do not miss on discussing it with him or else finding out from the HR Department will not be a very good thing for your relationship.
Go with the Formal Application Process
It is always good to follow the application process in the best possible manner rather than assuming that you will be able to get the job. There are so many people working in the company and not every hiring manager knows everything about you. So make sure that you submit your updated resume and attach it with a formally drafted cover letter. Following the process will keep you in the competition.
Letter of Recommendation
You can get extra points if you can ask your boss, supervisor or other senior staff members to write a letter of recommendation for you. Getting references from higher-level staff with whom you have worked in the past can help you get lots of points. So do not miss on it.
Be Ready to be Interviewed
Make sure you are thoroughly prepared for a promotion interview. It is not necessary that just your resume and letter of recommendations are enough. Prepare well to be interviewed and impress the interviewer with your talent.
Thank You Letter Counts
Once you are done with the interview, sending a formal Thank You note or email message makes a remarkable impression. Do not forget to thank the people who took out time to interview you.
Bid Adieu Formally
When you have got selected for the promotion, make sure you take out time to say goodbye to your present team, supervisor and everyone else who is a part of your working team and stay in touch with them. It is important to share the news with them before a formal announcement to keep that warmth in your relationship alive.
Tips on Getting a Promotion
You can only ask for a promotion, if you have done the necessary things to earn it. Given below are some of the tips which you must keep in mind so that you are confident about the demand that you are planning to put across the management.
Performance
It is very important for you to perform well in your job before asking for a promotion. You need to have earned impressive performance reviews in order to create a strong image in your company. This will surely help you stand out in the competition.
Commitment
You really need to be committed to your work. You must always be on time and always present to shoulder responsibilities. These are important to communicate the managers that you are ready to shoulder more difficult responsibilities and face more challenges.
Network and Socialize
You must make sure that you attend all the company gatherings. You need to connect with more and more people at work so that more and more people know you. Managers would prefer promoting a person whom they know rather than someone they are not even aware of.
Stay Ahead with Education
Never miss on the opportunity of joining a refresher’s course or any other professional development program offered by the company as it will help you stay updated and fresh.
Be a Team Player
You need to impress everyone with your ability to work in a team. Be ready to volunteer yourself for different projects. Offer help to co-workers and managers as and when you can. You must work hard to be popular as a strong team player with whom everyone wants to work with.
Other Related Promotion Letter Format
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Categories: Others Tags: Effective Tips, Promotion Letter
Request Letter To Manager For Promotion
If you think that you deserve a promotion or your promotion has been pending since long then writing a formal letter to the Manager seeking promotion is the right thing to do. You must send a professional request letter to the management in order to have a direct communication channel in which you talk about reasons for which you deserve a promotion.
Here is a sample format of promotion request letter to the manager which can use for creating a personalized letter with necessary information.
Sample Request Letter To Manager For Promotion
Adam Smith
22, Richmond Street,
New York 1234
Date: 08th Feb, 2016
Jacob Brown
Human Resource Manager
ABC Corporation Pvt. Ltd.
52 Richmond Street
New York
Sub: Request for seeking promotion.
Dear Mr. Brown,
This is to bring to your notice that from last three years, I have been working on the profile of Sales Executive with the company. For all this duration, I have met my targets and delivered impressive performance which has helped me earn good performance appraisal by my team head. I am writing this letter to request promotion to a higher position in the organization as I believe that for all these years, I have learned well about working which makes me competent to head a team.
I have been a part of the core sales team of the company and have broken prior sales records with my hard work and dedication. All my achievement and contributions have been mentioned in the enclosed resume. A promotion at this point in time will infuse me with immense motivation as it would be your way of acknowledging and considering my inputs.
I am looking for a positive response from your end. Please find my resume attached with the letter along with the list of contributions to different sales projects of which I was a part. I would be honored to discuss my promotion request with you at any time when you are comfortable. You can email me at [email protected] or you can call me at 123-456-789.
Looking forward for your response.
Thanking you.
Sincerely,
Adam Smith
Categories: Letters Tags: Promotion Letter, Request Letter
Example of Formal Salary Negotiation Letter to Company
You have received an offer letter for the job that suits your expectations but the salary that has been offered to you is not up to what you had expected. In such a case, you must send a formal salary negotiation letter to the company or the employer. Instead of saying a complete no for the offer, sending a negotiation letter is considered as the more practical and also rewarding step to take.
Given below is the sample of formal salary negotiation letter to the company from which you have received an offer letter. Use this template to create a personalized letter.
Formal Salary Negotiation Letter to Company
Julia Mars
11, Park Avenue,
St. George Village
Date: 05th February, 2016
To,
Mathew Jacob
HR Manager,
XYZ Corporation Ltd.
42 Richmond Street,
New York
Dear Mr. Jacob,
I want to thank you for the job offer for the position of Marketing Manager from XYZ Corporation Ltd. The areas of responsibility for the profile are as per my career goals and my expertise. I am very hopeful that with the foresighted growth plans of your company, I would have an excellent opportunity to make significant contribution to the overall growth and success of the organization.
Before moving ahead with accepting the offer made by you, I would like to discuss the salary that you have offered. As per my knowledge, the average salary for the post of Marketing Manager in the industry is $ 100,000 annually. Moreover, with my experience, education qualification and career record, I strongly feel that you must consider the offer you have made. I feel that the position of Marketing Manager demands high levels of commitment and I am completely prepared to give all my time and efforts.
I would like to thank you again for the offer and will look forward for your response. I am hopeful that together we can reach to a mutually beneficial agreement.
Sincerely,
Julia Mars
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Categories: Salary Format Tags: Formal letter, Negotiation., Salary Format
Promotion Letter for HR Manager
If the HR manager of your company has been promoted to higher levels then this good news should be communicated to him with the help of a formal promotional letter. If you don’t know how to frame such a letter then use the sample format for promotion letter for HR manager to create your personalized letter with all the details. Such letters have to be short and specific.
Sample Promotion Letter for HR Manager
Jacob Brown
Managing Director
ABC Corporation Pvt. Ltd.
52 Richmond Street
New York
Date: 3rd February, 2016
To,
Adam Smith
22, Richmond Street,
New York 1234
Dear Mr. Smith,
It gives me immense pleasure to inform you that the management has decided to promote you to the position of Senior Human Resource Manager from the position of Human Resource Manager with effect from February 1st, 2016.
Your performance has been minutely monitored and analyzed for the last two years as Human Resource Manager. With this analysis, it was concluded that you have been a wonderful performer. Your consistent efforts and dedication are worth the appreciation. It was a unified consensus of the management to promote to a higher position as now you are ready to shoulder more responsibilities and deliver effective results.
The Company expects high performance and great motivation from your side. We are hopeful that with your performance, you will be able to set high benchmarks for other employees of the organization. We wish you good luck and heartiest congratulations on this promotion. Keep up the great work.
Regards,
Jacob Brown
Managing Director
ABC Corporation Pvt. Ltd.
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Categories: HR Tags: HR Letter, Promotion Letter
Relieving Letter From Group Company
Every year every company has some new faces joining in and some old ones leaving the company. This is quite the sequence for every company every year. If you are the HR manager of your company and you also have some relieving request letters from your employees then you must send formal acceptance letters relieving them from their duties in professional manner.
Here is the example relieving letter to help you write a formal letter on behalf of your group of companies. Use this sample format to create a personalized letter.
Relieving Letter Format From Group Company
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
B 15 6th Block
Jackson Street
California
Date: 01.02.2016
Samantha Brown
123 52nd Park Street
California
Dear Ms. Brown,
This is response to your resignation letter dated December 20th, 2015. This is to inform you that the Management has accepted your request for the same and has decided to relieve you from the services of ABC Corporation Pvt. Ltd. as Senior Marketing Executive at the close of your normal duty hours on January 10th, 2016.
The same has been conveyed to the Accounts Department and all the financial formalities that include your full and final settlement etc. will be taken care of once you have submitted your No Dues Certificate. We also appreciate you for the feedback through the Exit Interview. Please find enclosed your Service Certificate with the letter.
If you have any queries and doubts then please feel to get in touch with the HR department.
We wish you all the very best in all your future endeavors.
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Reliving Letter Format Tags: Formal letter, Relieving Letter