Business Meeting Acceptance Letter
If you have received an invitation to a business meeting then you must send a formal acceptance letter which expresses your acceptance and eagerness to attend the meeting. It is important to write a well framed letter as it exhibits your professionalism and your interest in the meeting. Such letters are generally very brief and to the point and do not include too much of information. Short sentences and simple words are all you need.
If you also have to write such a business meeting acceptance letter then here is a format sample to help you deal with it. If you have received this invitation on behalf of your company then you must send this acceptance letter on your company’s letterhead.
Business meeting acceptance letter
Adam Smith
XYZ Technology,
22, Nicholas Street
California
Ph: 1234-5678
Date: 28.09.15
To,
Andrew Joseph,
ABC City Bank
52 Park Street
California
Dear Sir,
This letter is in response to your meeting invitation focusing on discussions related with Money Utilities in Information Technology for Better Growth. I am happy to accept this invitation and will be meeting you on 1st October, 2015 for this event.
I am grateful to you for extending this offer to me and I am sure that this will be a good platform to discuss all the opportunities that can help us grow mutually.
We shall have discussions related with different means of optimizing technology to make the best use of money. I would happy to present you with different technological ideas that can be of great help.
I believe this meeting is going to be a big game changer for both of us and we will bring a new change in the present markets.
Thanking You.
Regards
Adam Smith
XYZ Technology
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Categories: Letters Tags: Acceptance, Business, Formal letter, Meeting
Sample Letter Inquiring About Hiring Decision
We all are keen on knowing the status of the application once we are done with the interview. But not all of us take pains to write to the company for a follow up thinking it to be a waste of time or we are not confident enough to enquire about it. Remember writing a letter inquiring about hiring decision leaves a positive impression on the employer as it shows your seriousness towards the job.
Here is an example template to help you frame a professional letter addressing the HR department to ask about the status of your hiring. Personalize it as per your need and find out about the hiring decision.
Sample Letter Inquiring About Hiring Decision
Adam Smith
22, Nicholas Street
California
Ph: 1234-5678
Date: 25.09.15
To,
Andrew Joseph,
HR Manager,
ABC Technology Pvt. Ltd.,
52 Park Street
California
Dear Mr. Joseph,
The purpose of writing this letter is to find out about the status of my job application. I have applied for the position of Marketing Manager at ABC Technology Pvt. Ltd. My interview was scheduled on 15th September, 2015. I had the chance to meet you in person and know more about the company which made me more interested in joining your prestigious organization.
I would like to express my interest in this job opening as I am quite sure that my qualifications and experience are going to suit the profile. As discussed during the interview, I have wonderful organizational skills that are essential for planning, managing and executing. I have profound knowledge of complete procedures that are needed to carry out marketing projects of all possible lengths. As now I am more informed about ABC Technologies Pvt. Ltd., I feel I can come up with wonderful marketing plans which will help the organization grow. Not only that, I already have so many ideas coming up which just need right planning to come up with wonderful results.
I would like to thank you for taking out time from your hectic schedule to interview me. I am really very excited and hopeful for joining your esteemed organization. Looking forward for a positive response from your side. You can contact me at 1234-5678or email me at [email protected].
Yours sincerely,
Adam Smith
Categories: Hiring Tags: Hiring Process, Hiring Tips, Letter Format
Tips for Writing a Persuasive Job Application Letter
With cut-throat competition, it is not easy to earn a chance to have an interview scheduled with your dream company. To be able to do so, you must know how to frame a persuasive job application letter which can actually impress the reader and compel him to interview you.
This post focuses on some very important tips for writing a professional and persuasive job application letter which can present your experience, education qualification and skills in the best of the way which can take you to the interview room without fail. Follow these useful guidelines and find yourself standing out from the crowd.
Useful Tips for Persuasive Job Application
Here are some wonderful tips to help you hit the bull’s eye.
- Address it Correctly
It is always good to address your job application letter to a particular person. If possible then find out who is going to be receiving this letter and them address your job application letter to that particular person. This would obviously impress the recipient and it will help you stand out in the competition as you have taken extra efforts.
- Mention the Job Profile Correctly
The next important thing to keep in mind is the job profile for which you are applying. There has to be complete clarity in that so that the reader doesn’t have to make guesses about the job for which you are sending the application. Remember there can be multiple job openings at the same time which may put your application under confusion.
- Connect Your Skills with Job Requirements
In order to impress the reader, you must establish the best possible connection between the requirements of the employer for the job with the skills you possess. You must develop a strong balance between the job description and the qualities that you possess that effectively meet the requirements. The idea is to project your background and skills in accordance with the opening.
- Share Experience or Qualifications Using Examples
It is always good to share your work experience or qualifications using the examples. They add more authenticity to your working and help you have better way of expressing the work you have done in the past. Talk about your last job or the last important responsibility that you shouldered to make it look more impressive. This is all about projecting your abilities and achievements.
- Talk About Results of Skills
You must also briefly mention the outputs your efforts brought along. It is important because it shows that how well your efforts and planning have materialized. This also adds more confidence to your letter as you are able to bring in more authenticity to it by talking about your smart achievements.
- State Reasons for Job Application
The next important thing to do is to be able to talk about the reasons because of which you are applying for this particular job. Although you must not deviate from the focus of writing this letter which is to talk about what you can offer the employer. You must also add a feel to your draft that you are interested in accepting the job, if you are offered.
- Ask Yourself
You must keep asking yourself question that how will an employer react to the letter when he has read it. You must analyze your letter from time to time from the point of view of an employer to make sure that you have included every point that he would like to see it in the draft. This kind of careful analysis is important to revise your letter and make it perfect.
- No Grammatical Errors
Make sure that you don’t make any grammatical errors in your letter. No spelling mistakes or typographical errors should be left unattended.
- Short and Sweet
The letter has to be very short. One page letter is good enough to put forward your point. Make sure you use enough white space to make it look complete. If there are any important points then highlight them to bring more focus on them.
- Professional Format
The format of the letter has to be professional in every sense. Read it again and again to ensure that it is a formal letter.
Keep all these points in mind to create a persuasive and impressive job application letter. These guidelines can surely do wonders by helping you reach to the level of personal interview.
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Categories: Letters Tags: Job Application, Job letter
Thank You Letter After Phone Job Interview
It you want to seal the deal then you must write a formal thank you letter after the telephonic round for a job interview. You must have heard this advice quite a lot of times but you must know that it is very much essential. This is so because when you have not met someone in person and you are connecting with him over the phone then you must not miss even one single chance to impress him with your behavior. And a thank you letter does just that.
If you have just finished with the phone job interview then waste no time in framing a professional thank you letter addressing the interviewer expressing your gratitude towards him for taking out his time to interview you. if you are short of words then here is a template sample of thank you letter after phone job interview to help you deal with the situation.
Format for Thank You Letter After Phone Job Interview
Mathew Jacob
46 Agastha Apartments,
Herald Street,
New York
Date: 21st September, 2015
To,
Julia Mars
HR Manager,
XYZ Development Bank
42 Richmond Street,
New York
Dear Ma’am,
I would like to thank you for managing your time and interviewing me over the telephone for the profile of Assistant Marketing Manager for your company. I am very much interested in working at this profile as this is a wonderful opportunity for my career.
After having a conversation over the phone and exploring more about the company’s profile and the roles and responsibilities of the above mentioned position, I strongly believe that my vast experience and skills are going to match with the requirements of this job. From last ten years, I have worked at different profiles in the marketing department which makes me well aware of the market and techniques to market the business.
I would appreciate a personal interview in order to extensively discuss my education qualification and my work experience. It would be a great pleasure to me to provide you with additional information as needed.
Thanks for considering me for this job and taking out time to interview me.
Looking forward to hear from you.
Yours sincerely,
Mathew Jacob
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Categories: Letters Tags: Job Interview, Phone Interview
10 Useful Tips for Writing and Sending Thank You Letters
Thank You letters are always special. They are a way of expressing your gratitude towards anyone and everyone around you. But to make them look impressive, you really need to know the tips which are highly effective.
Here are the best 10 tips for writing and sending thank you letters formally, especially after you have had an interview which can really make a great difference by helping you stand out.
- Timing is Important
You must always send the thank you letters right on time. If you take too long to send them then they are unable to create the impact for which they have been drafted. Write them and send them just after the event has taken place.
- Customize it as per Situation
If you are referring to a sample or you have an already framed thank you note then customize it according to the present situation. If it is for an interview then modify it as per the company’s profile. There has to be some detailing or specification about the event after which you are writing this.
- Email and Mail
As stated above, timing is the key so make sure that you send an email along with a formal mail to express your gratitude. Email is going to reach within a blink of an eye and mail is going to revive the richness of your thoughtful professional behavior which is going to impress the reader again without fail.
- Don’t Forget the Personal Touch
To make your thank you note has that genuine appeal; you must focus on keeping your personal touch alive in it. For that you can mention something that you felt was important for the interviewer or something specific that was mentioned by him. It is about reviving the interaction again through your letter.
- Mention Your Worth
It is good to express your worth through your words in a smart and indirect manner. You can do that by discussing a few of your skills or accomplishments which indirectly hint on hiring you for the job because you are competent and smart for a particular profile.
- Attach Your Resume
In the midst of all of this, do not forget to attach your resume with the thank you letter which expresses your intelligence, professional approach and zeal towards this opportunity.
- Mend the Mistakes
If you think you made some mistake during your interview then this is the time to mend it. The best way to do it by admitting your mistake and address to it in a brief and intelligent manner. Do not make it too long but just keep it simple and short.
- Handwritten is Always Better
If you can pen a handwritten thank you note then this is one of the best things to do. Whether it is a formal note or a personal note, writing it all by yourself adds more value to it. Even if you don’t have a beautiful handwriting, there is nothing bad is writing it. Just make sure that it looks clean and readable.
- Choose a Professional Thank You Card
If you are sending a professional thank you note then you must buy a formal card which is simple and elegant. Make sure that it is very subtle and classy. Anything loud can ruin the whole effect of it. Go with a simple plain background with thank you written on it. It is the best choice to make.
- Don’t Send The Same Note to All
It is just not recommended that you send the same note to one and all as it will have no meaning. Customize it and make it personal so that it can be cherished and appreciated by the reader.
All of these tips are very useful in helping you create a wonderful impression by exhibiting your professional attitude. So when you pen down a thank you note, use these points in framing the most amazing thank you notes that can win hearts.
Categories: Letters Tags: Effective Tips, Formal letter, Thank You
Sample Suggestion Letter to Management
Good organizations always welcome suggestions. They encourage their employees to contribute to the working of the company by suggesting more creative and beneficial ideas. But you cannot randomly make a suggestion. To do that, you must write a formal suggestion letter to your boss politely mentioning him a different plan of action or advice for doing some specific thing. You must have a logical reason to support your advice to make it more valuable.
If you too have a suggestion to make to the management and you are not sure of how to put it across then here is a sample template of suggestion letter to boss. Read it and use it as per your need by customizing it as required.
Sample Format of Suggestion Letter to Management
Bob Marlow
55 Raymond Street
New York
Date: 11th May, 2015
Richard Smith
Managing Director
ABC Corporation Pvt. Ltd.
Harry Park, Herald Street,
New York
Dear Mr. Smith,
The purpose of writing this letter is to put forward the views of the marketing team on usage of team funds sanctioned by the company in a more beneficial manner. As per the company’s policy, every quarter, every team is the organization is entitled for an entertainment fund. There are various activities which are held during the duration the sum of which is added to this fund. This time we have managed to have a bigger sum of money which can be put to a more constructive use.
As a common consensus, it has been decided by the whole team that we would be spending this funds for this quarter for donating it to the old age home located next to our office. It would be a far better use of money to buy clothes and other useful things for the old people. We feel that doing such kind of an activity once in a while is always good.
All the members of the team have discussed about this idea and all have agreed to put this plan to action. If you wish then we can have our team discuss on the same during a meetings.
Anxiously waiting for your response.
Thanking You.
Sincerely,
Bob Marlow
Manager, Marketing Department,
ABC Corporation Pvt. Ltd.
Categories: Letters Tags: Formal letter, Good Suggestion, Management
Thank You Email Message for a Phone Interview
Saying a thank you never hurts and especially when you have just finished with phone interview. In fact, it shows a professional approach which never fails to impress. So once you are done with the telephonic round of interview, don’t forget to send an email message to the interviewer thanking him for considering you for the job and taking time from his busy schedule to speak with you. This can really take you to the next level of recruitment process.
If you are not sure of what to write in such kind of an email then we are here to help you with the situation. Below is a format example of thank you email message for a phone interview using which you can frame your own customized message. Remember to keep it short and sweet with a polite formal tone.
Thank You Email Message for a Phone Interview Example
Sub: Thank you- Assistant Marketing Manager Interview
Date: 8th September, 2015
Dear Sir,
I really appreciate having the chance to speak with you today about the job opening in your company for the post of Assistant Marketing Manager. Having discussed the company’s profile and the job description, I strongly feel that this job profile is a good match for my skills and experiences.
I am thankful that you gave me your precious time today for discussing the prospects of the job. It gave me opportunity to learn more about the job and I feel to have extensive discussion on the same, it is important to meet you in person so that I can also explain about my qualifications and my experience. I feel with my background, I can be a big contributor to your organization.
I am extremely excited about this job. Please email me or call me if case you need any more information about my career.
I would look forward to hear from you.
Thanking You.
Yours sincerely,
John Smith,
52 Part Avenue
Richmond Street
New York
Ph: 123-45666
Email: [email protected]
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Categories: Interview Format Tags: Interview Call, Job Interview, Phone Interview
Sample Suggestion Letter to Boss
If there is some kind of situation about which you have an opinion then you can always share it with your boss. Because he is your boss, he will surely understand your viewpoint and will also put it forward with the management. There can be anything trivial or important which needs attention and making a suggestion about it is a wonderful thing to do. In order to do that in a formal manner, you must frame a professional suggestion letter addressing your boss.
Here is a template example of sample suggestion letter to boss which can be used for framing a formal draft customized as per your own requirement to put forward your idea or advice for betterment. Keep the tone formal and polite and provide necessary information about the situation.
Sample Format of Suggestion Letter to Boss
Bob Marlow
55 Raymond Street
New York
Date: 11th May, 2015
Richard Smith
Managing Director
ABC Corporation Pvt. Ltd.
Harry Park, Herald Street,
New York
Dear Mr. Smith,
With this letter, I want to bring your attention to one every important observation that I have made in our department over last couple of weeks.
As you are aware that in the last one year, there has been a sudden increase in the numbers of people leaving the organization and most of them belong to our marketing department. I did an observation on my personal level and have found out that the targets given to new recruits are way too difficult for them to achieve. Despite all the training and support from the supervisors, they are unable to meet the targets because of which they fail to perform and ultimately start looking for better opportunities. As a result, we have been facing lots of staff crunch as very small percentage of new employees is able to achieve the goals and sustain in the company.
I request you to please consider my observation and revise the targets for the new employees and see the difference. I am sure we will have more people staying back. Moreover, we can have their targets increase gradually so that they are always focused about their performance.
I would really appreciate if you could consider my suggestion and bring this change in our team for better performance. If needed then we can sit and discuss this scenario with other team leaders and then have a common consensus on it.
Thank you. I will be waiting for your response.
Sincerely,
Bob Marlow
Team Leader, Marketing Department
ABC Corporation Pvt. Ltd.
Categories: Letters Tags: Boss letter, Good Suggestion, Sample
Letter to Customers Announcing Resignation of Employee
Whenever an employee works with an organization, over a period of time, he tends to develop a relationship with a client. The customer prefers working directly with him as he trusts him. But when an employee leaves the organization, in such a situation, the client starts to feel lost because now he doesn’t know who to contact at the time of need. To avoid such a situation, it is the responsibility of the company to act at the earliest by informing the client about the departure of that employee and also give him another option to get in touch for all kinds of needs that were fulfilled by the previous employee.
Here is a format example of letter to customer announcing resignation of an employee. It contains all the essential points that need to be mentioned in such formal letters. You can modify it as per your need and use it.
Format for Letter to customers announcing resignation of employee
From:
Sana Jackson
Marketing Manager
ABC Corporation Pvt. Ltd.
52 Richmond Street
New York
Date: 26.08.15
To:
Mr. Anthony Jacob
78 Herald Street
New York
Dear Sir,
This is Sana Jackson, Marketing Manager, ABC Corporation Pvt. Ltd. The purpose of writing this letter is to inform you that Mr. James Richard is no longer associated with our company since August 20th, 2015. Due to some problem at personal end, he decided to resign from the company.
Our new representative, Mr. Sam Smith shall soon get in touch with you. He will be responsible for any assistance you need and will be managing your account from now on. In case you have any queries then please feel free to write me at [email protected].
Thanks
Sincerely,
Sana Jackson
Marketing Manager,
ABC Corporation Pvt. Ltd.
Categories: Resignation Letters Tags: Announcing, Employee Resignation, Resignation Letter
Appreciation Letter to Employee for Good Work
It is extremely important to understand for any organization that acknowledging the good work of your employee and appreciating him for the same is very important to ensure long lasting performance from the valuable staff and to have an organization that grows and prospers. If you also have an employee in your firm who has handled some project too well or who has delivered remarkable performance then you must write an appreciation letter appreciating his good work. This will make him happy that his efforts have not gone waste.
If you don’t know how to frame such a letter then here is a sample example given below. This is a professionally written formal appreciation letter appreciating and motivating the employee for good work. Use it to customize as per your need and draft your own letter.
Sample appreciation letter to employee for good work
Julie Robinson
Marketing Manager
Avon Technologies
1234 Basil Street
New York
Date: 04.9.15
Adam Smith
23 Herald Apartments
New York
Dear Mr. Adam Smith,
I would like to congratulate you on behalf of Marketing Department of Avon Technologies on successfully completing the S-65 project. I would like to appreciate you for your marvelous performance. The endless hours that you have put in working on this project and the level of professionals that you have exhibited have made the entire team feel proud. We are extremely happy and honored to have you as the Project Manager.
We have been keeping a close watch on every stage of this project and we have seen that you have been a great planner, executor and leader. You have worked with utmost commitment, diligence and enthusiasm and the same was observed in your team as well. You have always worked with a positive approach because of which you have been able to manage and complete such a difficult project that too within the promised time frames.
We have another project in the pipeline which also demands same kind of dedication and commitment. We would be happy to appoint you as the head of it because seeing your working the company is sure that you have the ability to accomplish it. We would like to appreciate you for all the efforts you have put in to make this project come live.
We hope that you would impress us with your amazing performance in future as well.
With best wishes
Sincerely,
Julie Robinson
Marketing Manager
Avon Technologies
Categories: Letters Tags: Appreciation Letters, Employee