If you have received an invitation to a business meeting then you must send a formal acceptance letter which expresses your acceptance and eagerness to attend the meeting. It is important to write a well framed letter as it exhibits your professionalism and your interest in the meeting. Such letters are generally very brief and to the point and do not include too much of information. Short sentences and simple words are all you need.
If you also have to write such a business meeting acceptance letter then here is a format sample to help you deal with it. If you have received this invitation on behalf of your company then you must send this acceptance letter on your company’s letterhead.
Business meeting acceptance letter
22, Nicholas Street
ABC City Bank
52 Park Street
This letter is in response to your meeting invitation focusing on discussions related with Money Utilities in Information Technology for Better Growth. I am happy to accept this invitation and will be meeting you on 1st October, 2015 for this event.
I am grateful to you for extending this offer to me and I am sure that this will be a good platform to discuss all the opportunities that can help us grow mutually.
We shall have discussions related with different means of optimizing technology to make the best use of money. I would happy to present you with different technological ideas that can be of great help.
I believe this meeting is going to be a big game changer for both of us and we will bring a new change in the present markets.
I have attached sample business proposal letter. It could be modified suitably by you to meet your requirements.
Subject: Request for plant visit and discussions by representatives of PQR Ltd., USA for a business tie up.
PQR Ltd. USA is in the business of _______ for the last _____ years and I represent their business interests in India. We believe that there is a significant business opportunity to be tapped in the US for your products. We are therefore exploring the possibility of a tie up with your company, which is recognized as a leader in the field of _____ Since our global sourcing team is in India to explore business opportunities we seek an appointment to meet up with you and your business development team.
A delegation of ___ executives from PQR Ltd lead by their Vice President – Global Business is visiting India from ____ to ____ date and would be in Delhi between ___ date and _____ date. We therefore request a meeting and plant visit on ____date at 11 am to discuss, _____________
We enclose a detailed brochure of our company for your ready reference. We would be obliged if you can arrange to confirm the meeting and plant visit by an email to ________@_____ and / or a call to the undersigned on (M) _____________
Please also feel free to call the undersigned for any additional information that you may seek.