Relieving Letter Format From Employer
Download an Employee Relieving Letter Format in doc file.
Relieving Letter
October 23, 2013
<Name>
<Company>
Dear __________,
We accept your letter of resignation dated (date) with a deep sense of regret. Your intention to resign from the services of the Company was placed before the senior management who decided to accept your request.
Your last date of service will be (date) as mentioned in the letter and your resignation will be effective from the closing hour on the same day. However, you will need to submit a clearance certificate upon clearance of all dues in the company.
We take this opportunity to thank you for your services to our company and wish you lifetime success.
Best Regards,
<Name of the Manager>
<Designation>
<Company>
Click Here To Download Relieving Letter
More Relieving Letter Formats
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Categories: HR Tags: Relieving Letter
Job Experience Certificate Format
Find below one of the sample format of Experience certificate.
DRAFT OF EXPERIENCE LETTER
_____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
TO WHOMSOVER IT MAY CONCERN
This is to certify that Mr. __________________ ( name of the employee ) was working at ___________________( Company Name ) As _______________ ( Designation of the employee ) from ____________________ ( date of joining) to _______________( last working date ).
During his tenure, we found him to be …………………his services were found to be satisfactory.
We wish him all the best in his future endeavors.
For ___________________________
Name
Designation
Regards,
Amit Seth.
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Categories: HR Tags: Certificate, Experience
New Staff Induction Check List Format
Please Find The Attachment Employee Induction Check List
Click Here To Download Employee Induction Check List
COMPANY NAME | ||||||||||||||||||||||||||||||||||
EMPLOYEE INDUCTION CHECK LIST | ||||||||||||||||||||||||||||||||||
EMPLOYEE DETAILS (HR DEPARTMENT) | ||||||||||||||||||||||||||||||||||
Employee Name | : | |||||||||||||||||||||||||||||||||
Designation | : | |||||||||||||||||||||||||||||||||
Employee Code | : | |||||||||||||||||||||||||||||||||
Department/Location | : | |||||||||||||||||||||||||||||||||
Date of Joining | : | |||||||||||||||||||||||||||||||||
Date of Induction | : | |||||||||||||||||||||||||||||||||
Personal Documentation | Department | Responsible | Status | |||||||||||||||||||||||||||||||
Photograph | Y | N | ||||||||||||||||||||||||||||||||
Educational & Experience Certificates | Y | N | ||||||||||||||||||||||||||||||||
Emergency Contact Details | Y | N | ||||||||||||||||||||||||||||||||
Joining Report | Y | N | ||||||||||||||||||||||||||||||||
Proof of Permanent & Present Address | Y | N | ||||||||||||||||||||||||||||||||
Birth Certificate & National ID Card | Y | N | ||||||||||||||||||||||||||||||||
NOC/Releiving Letter, if applicable | Y | N | ||||||||||||||||||||||||||||||||
Referee Details | Y | N | ||||||||||||||||||||||||||||||||
Employment Terms & Conditions | Department | Responsible | Status | |||||||||||||||||||||||||||||||
Letter of Employment Issued & Signed | Y | N | ||||||||||||||||||||||||||||||||
Probationary Period & Confirmation | Y | N | ||||||||||||||||||||||||||||||||
Hours of Work & Breaks | Y | N | ||||||||||||||||||||||||||||||||
Payment Day & Procedures | Y | N | ||||||||||||||||||||||||||||||||
Leave Entitlements & Benfits | Y | N | ||||||||||||||||||||||||||||||||
Grievance & Disciplinary Procedures | Y | N | ||||||||||||||||||||||||||||||||
Termination/Separation Procedures | Y | N | ||||||||||||||||||||||||||||||||
Health, Safety & Security | Department | Responsible | Status | |||||||||||||||||||||||||||||||
Awareness of Safety & Hazards | Y | N | ||||||||||||||||||||||||||||||||
Reporting of Accidents & Hazards | Y | N | ||||||||||||||||||||||||||||||||
Emergency Procedures | Y | N | ||||||||||||||||||||||||||||||||
First Aid Procedures | Y | N | ||||||||||||||||||||||||||||||||
Personal & Workplace Hygiene | Y | N | ||||||||||||||||||||||||||||||||
Security Norms & Procedures | Y | N | ||||||||||||||||||||||||||||||||
Introduction to the Company | Department | Responsible | Status | |||||||||||||||||||||||||||||||
Organizational History & Background | Y | N | ||||||||||||||||||||||||||||||||
Vision/Mission of the Company | Y | N | ||||||||||||||||||||||||||||||||
Functional Organogram | Y | N | ||||||||||||||||||||||||||||||||
Local & International Structure, if applicable | Y | N | ||||||||||||||||||||||||||||||||
Top Management Authorities | Y | N | ||||||||||||||||||||||||||||||||
Organizational Culture | Y | N | ||||||||||||||||||||||||||||||||
Introduction to Products | Y | N | ||||||||||||||||||||||||||||||||
Salary, Welfare & Benefits | Department | Responsible | Status | |||||||||||||||||||||||||||||||
Salary Structure & Others | Y | N | ||||||||||||||||||||||||||||||||
Attendance & Salary Administration | Y | N | ||||||||||||||||||||||||||||||||
Bank Account Opening | Y | N | ||||||||||||||||||||||||||||||||
Issuance of Mobile Sim/Telephone | Y | N | ||||||||||||||||||||||||||||||||
Travelling, Conveyance & Allowances | Y | N | ||||||||||||||||||||||||||||||||
Insurance & Medical Facilities | Y | N | ||||||||||||||||||||||||||||||||
Canteen Facility & Meal Breaks | Y | N | ||||||||||||||||||||||||||||||||
Leave Policy & Procedures | Y | N | ||||||||||||||||||||||||||||||||
Performance Management System | Y | N | ||||||||||||||||||||||||||||||||
Increment, Promotion & Pay Reviews | Y | N | ||||||||||||||||||||||||||||||||
Loan/Financial Assistence | Y | N | ||||||||||||||||||||||||||||||||
Recognition, Awards & Incentives | Y | N | ||||||||||||||||||||||||||||||||
PF, Gratuaty & Retirement Scheme | Y | N | ||||||||||||||||||||||||||||||||
Code of Conduct | Department | Responsible | Status | |||||||||||||||||||||||||||||||
General Appearance & Dress Code | Y | N | ||||||||||||||||||||||||||||||||
Attendance & Punctuality Management | Y | N | ||||||||||||||||||||||||||||||||
Poor Performance & Negligence | Y | N | ||||||||||||||||||||||||||||||||
Telephone, Computer & Internet Use | Y | N | ||||||||||||||||||||||||||||||||
Office Cleanliness & Responsibility | Y | N | ||||||||||||||||||||||||||||||||
Water & Light Saving | Y | N | ||||||||||||||||||||||||||||||||
Tobacco & Alcohol Subatances | Y | N | ||||||||||||||||||||||||||||||||
Sexual Harassment | Y | N | ||||||||||||||||||||||||||||||||
Get-Together/Celebration Events | Y | N | ||||||||||||||||||||||||||||||||
Use of Job Specific Equipment, Tools, Assets | Y | N | ||||||||||||||||||||||||||||||||
Care of Issued Items | Y | N | ||||||||||||||||||||||||||||||||
Safety Precautions | Y | N | ||||||||||||||||||||||||||||||||
Stationary & Assets | Department | Responsible | Status | |||||||||||||||||||||||||||||||
Laptop/PC/Mobile Set/Pendrive | Y | N | ||||||||||||||||||||||||||||||||
Identity & Business Card | Y | N | ||||||||||||||||||||||||||||||||
Stationary & Supplies | Y | N | ||||||||||||||||||||||||||||||||
Work Station & Desk | Y | N | ||||||||||||||||||||||||||||||||
Mail ID, Mobile Number | Y | N | ||||||||||||||||||||||||||||||||
Induction to the Job & Procedure | Department | Responsible | Status | |||||||||||||||||||||||||||||||
Introduction to Managers/Supervisors | Y | N | ||||||||||||||||||||||||||||||||
Introduction to Other Staffs | Y | N | ||||||||||||||||||||||||||||||||
Introduction to HR Team/Top Management | Y | N | ||||||||||||||||||||||||||||||||
Explain the Job & Responsibilities | Y | N | ||||||||||||||||||||||||||||||||
Personal Relation at Work | Y | N | ||||||||||||||||||||||||||||||||
Initial Training Plans after Induction | Y | N | ||||||||||||||||||||||||||||||||
Training & Development | Y | N | ||||||||||||||||||||||||||||||||
Performance Evaluation Procedure | Y | N | ||||||||||||||||||||||||||||||||
Departmental Functions & Aims | Y | N | ||||||||||||||||||||||||||||||||
Customer Service & Quality of Work | Y | N | ||||||||||||||||||||||||||||||||
Grievance Handling Procedures | Y | N | ||||||||||||||||||||||||||||||||
Mentoring & Counseling | Y | N | ||||||||||||||||||||||||||||||||
Note: This Form should be sent to all concerned personnel including the Inductee, atleast 2 days before the scheduled date of Induction & make sure of being present of all concerned on the same. | ||||||||||||||||||||||||||||||||||
Signature of Manager/Supervisor | Date | Signature | ||||||||||||||||||||||||||||||||
Signature of Departmental Head | Date | Signature | ||||||||||||||||||||||||||||||||
Signature of HOD-HR/Manager | Date | Signature |
Categories: HR Tags: Employee Induction Check List
Appointment Letter Format
Appointment letter will remain the same as per the below , you just need to change the designation and salary accordingly and release them. If they are recruited from third party agencies then you no need to bother much. Please find the attached Appointment letter.
January day of: Date of Joining
Personal & Confidential
Mr. ______________
S/O: Mr. ______________
______ (Address) _______
___________
______________
Sub: – Letter of Appointment
With reference to the discussion we had with you, we are pleased to appoint you as System Administrator under the following terms and conditions:
1. Commencement Date
Your date of appointment will be effective from January day of: Date of Joining
2. Salary and Benefits
Salary and benefits are detailed in Annexure attached herewith. Your Gross Salary is (XXXXXXX) subject to deduction of Tax at source.
3. Place of work
Your initial employment location will be Hyderabad. However, your services are transferable to any place in the country or abroad or to any of the company’s associate or sister concern or its subsidiary client location, at the sole discretion of the management.
4. Working Hours
The shift timings will be based on process / program requirement as and when explained by your superiors.
5. Job Assignment/Reporting
In your assignment, you will be responsible for the duties of System Administrator, as more particularly laid out in the job description for this position. You will report directly to the supervisor nominated by the management.
6. Probation, Confirmation & Termination
1) You will be on probation for a period of 6 (Six) months from the date of your appointment, where after, if your services are found satisfactory, you will be confirmed by means of a written intimation. The management reserves the right to reduce, dispense with or extend your probation period at its absolute discretion.
2) (a) During the probation period or the extended period of probation, an Employee will be liable to be discharged from the company’s services at any time with 60 days prior notice and without assigning any reason. An Employee also bound to provide the company with 60 days notice during which period he / she may have to actually work. The company does not encourage adjusting notice period against either leave or forfeiture of salary.
(b) Upon confirmation your services are liable to be terminated by the company after
Providing you two month’s notice or payment of basic salary in lieu thereof
You shall also be bound to provide the company with two months notice prior to
Resignation during which period you may have to actually work. The said period
Will not be adjustable either against leave or forfeiture of salary
(c) If the exigencies of work so require, the company may not relieve you earlier than the expiry of the entire period of notice. It shall, however, be open to the company to accept your resignation with effect from any date earlier than the one offered by you in your resignation letter.
(d) The company will have the right to terminate your employment without notice or payment of salary in lieu thereof if:
You commit any breach of your duties and responsibilities under this contract of service.
You are guilty of any gross default or misconduct, which contravenes the expressed or implied conditions of your employment; and
You commit breach of any of the terms of clause 8 of this appointment letter.
7. Absence without Notice
Absence without leave or remaining absent beyond the period of leave originally granted or subsequently extended, shall result in voluntary termination of your employment without any notice unless you
1) Return to work within 3 days from the commencement of such absence, and
2) Provide satisfactory explanation to management regarding such absence.
8. Non-Disclosure Agreement
During the course of your employment with us you will have access to confidential/proprietary information about the organization, its clients, its business transactions, and associated companies. You shall not during your course of Employment and two years after you have ceased to be in the employment of this organization, disclose such confidential/proprietary information to any third party and /or any unauthorized person.
All notes and memoranda pertaining to this organization trade secrets and confidential/proprietary information made by or acquired by you during the course of your employment shall at all times remain the property of this organization. Upon termination of your employment, you shall return all notes/memoranda and any copies thereof to organization that you may have obtained during the course of your employment.
You are obliged to sign a non-disclosure agreement specific to a particular client as and when required by organization.
Prior to joining organization, you will ensure that you will be free from any contractual restrictions preventing you from accepting this offer or starting work on the joining date.
9. Employment Regulations
Whilst employed with the company:
You will not engage in any trade or profession or undertake any employment, full or part-time, while in the service of the Company;
You will have no objection to working extra hours in the morning and/or the evening according to the requirements of the job.
You may be selected and sponsored by the Company for familiarization/training assignments with the Company’s technical collaborators or any other institutions/organizations in India and/or abroad. You will diligently and beneficially take part in such assignments. The cost of
Such training, including the travel fare and related expenses, will be borne by the Company subject to agreements to be drawn up and signed between the Company and you. Such agreements will be specifying the minimum period you will be required to serve the Company after completing the training and providing for payment of liquidated damages by you to the Company proportionate to the time period of service remaining to be rendered, in the event you voluntarily terminate the contract of service or this appointment, as the case may be, prior to the expiry of the agreed period of service referred to hereinabove;
You will carry out your duties with diligence and loyalty at all times, keeping the
Company’s interest paramount;
You shall not under any circumstances either directly or indirectly, receive or accept for your benefit any commission, rebate, discount or profit from any person, company or firm having business transactions with Organization
During your employment, you will be bound by the Company’s Rules and Regulations framed and enforced from time to time. The Company reserves the right to amend or alter the said Rules and Regulations at its discretion, without any notice thereof, and these will be deemed as Rules and Regulations in terms of your employment;
The Company shall verify the facts stated by you in your resume submitted during the interview process. If any of the facts stated therein are found to be false, your services will be terminated immediately without any notice or any compensation in lieu of the notice period;
This appointment letter is governed by and shall be construed in accordance with the laws of India, and both parties to this appointment letter shall submit to the exclusive jurisdiction of the Indian Courts. This appointment letter contains the entire understanding between the parties and supersedes all previous agreements and/or arrangements relating to employment with the organization. Any amendment or modification to this appointment letter shall be made in writing and signed by both the parties.
The terms and conditions of service are confidential and may not be disclosed to or discussed with anyone;
You will be required to effectively carry out all duties and responsibilities assigned to you by your manager and others authorized by the company to assign such duties and responsibilities;
You will be required to apply and maintain highest standards of personal conduct and integrity and comply with all company policies and procedures. All acts subversive of good conduct and discipline like insubordination, gross negligence, corruption, fraud, forgery, misappropriation, etc. would warrant strong disciplinary action from the company.
The emoluments/benefits due to you will be liable / subject to deduction of income tax in accordance with the provisions, of the Income Tax Act and Rules made there under as also other applicable laws, if any, as may be in force from time to time.
10. Retirement
You will automatically retire from the service of the company on attaining the superannuating age of 60 years.
11. Date of Joining
You are required to join on or before January day of: Date of Joining, following which this offer stands withdrawn. At the time of joining please submit the following documents:
a) Proof of compensation last drawn Date of Birth proof certificate (Copy of passport / birth certificate / S.S.C) (Two Copies )
b) Original Academic Certificates (all from 10th to Highest)
c) Original Resignation Letter with acknowledgement
d) Relieving letter from previous employer (Original)
e) Proof of compensation last drawn (3 Months – Original)
f) Six passport size photographs (Recent)
g) Bank Statement (six months)
12. Acceptance
Please sign and return the duplicate copy of this letter and annexure as a token of your acceptance of the terms and conditions mentioned herein.
If you fail to indicate your acceptance within a week from the date of the appointment letter, this offer of employment will be deemed to have been withdrawn and cancelled.
All other terms and conditions will be governed by the Company’s policies as stated from time to time.
We look forward to your joining us for a long, successful and mutually beneficial association
Yours faithfully
for Company Name
Adnaan
EXECUTIVE – HUMAN RESOURCES
———————————————————————————————–
I accept the appointment on the terms and conditions contained herein and will report for duty on …………..
Signature: ………………………..
Date: Name: ……………………………….
Categories: HR Tags: Appointment Letter Format Needed Urgent.
Experience Certificate Format
I have attached experience certificate format.
Ref/pfno9924.
Jan31st, 2011.
Dear Mr. Syed Ibrahim P,
This has reference to your resignation letter dated 03.01.2011; we hereby inform you that it has been accepted. You are being relieved of your duties from the closing hours of 31st Jan. 2011.
As per the services, records here are your details:
Date of Joining : 20th July 2008
PF No : TN/17277/9924
Current Designation : HR Generalist
You have been an integral part of our growth and we appreciate your contribution during this journey.
While we wish that this association could have been longer, we hope you achieve every success in your future endeavors. We also draw your attention to your continuing obligation of confidentiality with respect to any proprietary and confidential information of HOFINCONS INFOTECH AND INDUSTRIAL SERVICES PVT. LTD. That you may have had access to during the course of your employment.
For HOFINCONS INFOTECH & INDUSTRIAL SERVICES PVT. LTD.
Mr. K N Dhasarathan
Site Manager
Click Here To Download Experience certificate
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Categories: HR Tags: Experiance certificate
Experience or Relieving Letter Format
I have attached two sample format of relieving Letter or Experience Letter.
Experience Certificate
June 31st, 2008
To Whomsoever It May Concern
This is to certify that Ms. A was employed with our Company (Company name) from___ to __ as an Executive-Back Office for a period of ____yrs.
Her major responsibilities included working on Human Resource like Joining & Separation formalities, Attendance Management, Induction Programs, Appointment Letter & Confirmation, Job Portals, Administration, Maintaining Personal files of Employees, Employee Relation.
Her Exposure in these areas is very good. During her tenure with us, she ably handled major responsibilities and found her to be hardworking and very productive.
We have found her to be self starter who is motivated, duty bound, and a highly committed team player with strong conceptual knowledge.
We at (Company Name). Wish her all success in his future endeavors.
For (Company Name).
Name
Manager {Human Resource}
Experience Certificate
To Whom So Ever It May Concern
Ms. A was a good employee of our organization .She had been working with us for one year as
An Executive- Back Office. During this period she devoted her valuable time to contribute to the team of
(Company name)
Ms. A performed her duties up to her best with great stamina during her tenure of work. She
Bears lot of responsibilities and did them without making errors on time.
Not only that she was a well organized and hard working employee. She was very co-operative and always
Conducted good communication style in our organization.
As a HR Manager of (Company Name) I recommend Ms. Archana Dua to any organization
Without heaving any hesitation.
I wish her all success.
For (Company name).
Name
Manager
Human Resource
May 31st, 2008
Ms. A
Executive- Back Office
Relieving Letter
TO WHOM SO EVER IT MAY CONCERN
Dear Ms. Dua,
This has reference to your letter of resignation dated May 19, 2008, wherein you have requested to be relieved from the services of the company on 4th June, 2008.
We would like to inform you that your resignation is hereby accepted and you are being relieved from the services of the company after serving one month notice period, with effect from closing office hours of June 4th, 2008.
We also certify that your full and final settlement of account has been cleared with the organization.
Your contributions to the organization and its success will always be appreciated.
We at (Company name). wish you all the best in your future endeavors.
For (company name)
Yours Sincerely,
Name
Manager
Human Resource
Click Here to Download Experience And Relevance letter
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Categories: HR Tags: And, Experience, Letter, Relevance
Job Offer Letter Format
I have attached job offer letter format.
Draft Offer letter
Date ( To be issued on finalization of the
candidate on co’s letter head ) Name
Address
Dear ________,
This has reference to your application dated _______ and subsequent interview you had with us, for the position of _________ in our organization to be based at _______.
We are pleased to confirm the offer of employment for the above position on terms and conditions mutually discussed and agreed. Your salary structure and allowances will be given with your appointment letter as mutually agreed.
|
You are required to send copies of the following per return courier : | |
a) | Latest Passport size photograph | |
b) | Service Certificates of your previous jobs. | |
c) | Birth Certificate / School Leaving Certificate showing date of birth | |
d) | Educational Qualification Certificates | |
|
On joining you will be required to furnish : | |
a) | Relieving letter and Experience Certificate from your present employer. | |
b) | Last drawn Salary Slip / Certificate showing monthly salary and Annual benefits, from the present employer. |
You shall join the services of the Company on or before _______. We shall appreciate your confirmation of acceptance of the above offer latest by _________. Non-acceptance before the stipulated date shall make this offer redundant automatically.
Our detailed letter containing terms and conditions will be given to you on your joining.
Please return the enclosed copy duly signed as a token of your acceptance of the letter.
Yours faithfully,
For_________
Name
Designation
Accepted ________________
( Signature )
Encl : As above
Payment of Gratuity Format Letter
For claiming gratuity form I is used and for sanctioning the same form L is used. Please find the attached forms.
FORM ‘I’
[See sub-rule (1) of rule 7]
Application of gratuity by an employee
To ………………………………………………………………………………………………………….
[Give here name or description of the establishment with full address]
Sir/Gentlemen,
I beg to apply for payment of gratuity to which I am entitled under sub-section (1) of section 4 of the Payment of Gratuity Act, 1972 on account of my superannuation/retirement/resignation after completion of not less than five years of continuous service/ total disablement due to accident/ total disablement due to disease with effect from the …………… Necessary particulars relating to my appointment in the establishment are given in the statement below:
Statement
1. Name in full.
2. Address in full
3. Department/Branch/Section where last employed.
4. Post held with Ticket No. or Serial No., if any.
5. Date of appointment.
6. Date cause of termination of service.
7. Total period of service.
8. Amount of wages last claimed.
9. Amount of gratuity claimed.
I was rendered totally disabled as a result of
[Here give Detail of the nature of disease or accident]
Payment may please be made in cash/open or crossed bank Cheque.
As the amount of gratuity payable is less than Rupees one thousand, I shall request you to arrange for payment of the sum to me by Postal Money Order at the address mentioned above after deducting postal money order commission therefrom.
Yours faithfully,
Place Signature/Thumb impression of
Date the applicant employee.
Note:
1. Strike out words not applicable.
2. Strike out paragraph or paragraph not applicable.
Click Here To Download Payment of Gratuity Format
Download Form L (Notice for payment of gratuity)
Other Related Claim Letter Formats
Claim Letter Example
Employee Death Claim Letter
PF Death Claim Forms
Format for Liens and Claim release Certificate
Search Sample Formats:
Offer Letter Format
I have Attached Offer Letter Format
Date ________ Draft Offer le( To be issued on finalization
of the candidate on
co’s letter head )
Name
Address
Dear ________,
This has reference to your application dated _______ and subsequent interview you had with us, for the position of _________ in our organization to be based at _______.
We are pleased to confirm the offer of employment for the above position on terms and conditions mutually discussed and agreed. Your salary structure and allowances will be given with your appointment letter as mutually agreed.
|
You are required to send copies of the following per return courier : | |
a) | Latest Passport size photograph | |
b) | Service Certificates of your previous jobs. | |
c) | Birth Certificate / School Leaving Certificate showing date of birth | |
d) | Educational Qualification Certificates | |
|
On joining you will be required to furnish : | |
a) | Relieving letter and Experience Certificate from your present employer. | |
b) | Last drawn Salary Slip / Certificate showing monthly salary and Annual benefits, from the present employer. |
You shall join the services of the Company on or before _______. We shall appreciate your confirmation of acceptance of the above offer latest by _________. Non-acceptance before the stipulated date shall make this offer redundant automatically.
Our detailed letter containing terms and conditions will be given to you on your joining.
Please return the enclosed copy duly signed as a token of your acceptance of the letter.
Yours faithfully,
For_________
Name
Designation
Accepted ________________
( Signature )
Encl : As above
Appointment Letter Format
I have Attached Appointment Letter Format
( To be typed on Co.’s Letter Head in Triplicate )
Standard Format
( Appointment Letter For Management Staff )
– Officers / Executives / Managers
( For Probationer – New Appointees )
Date _________
Mr/Mrs/Ms. _____________
Address
Dear Mr/Mrs/Ms___________
Further to our letter of offer/ interview dated __________, we are pleased to inform you that you are hereby appointed as _____________ in the ___________________ Department of our Organization to be based at ___________HQ as per terms and conditions discussed and agreed upon as under :-
1. This appointment is effective from _____________ the date of your joining our Organization.
2. Your salary and other allowances shall be as per enclosed statement.
3. Your job functions and responsibilities as ___________________ will be as defined broadly in the enclosed Annexure
( Or )
Your job functions and responsibilities as ___________________ are under preparation and shall be issued in due course.
4. You will be placed on probation for a period of six months and the said period can be extended by another three months and on the expiry of the period of probation or extended period of probation, if you are not confirmed in writing, your services shall be deemed to be automatically terminated. However, unless you are confirmed in writing, you shall not be deemed to be permanent.
5. During probation, the notice period for termination / resignation will be 24 hours from either side. After confirmation, the notice period required from either side is one month.
6. After successful completion of your probation , you will be confirmed in writing as a permanent employee of the Company. You will be entitled to statutory and service benefits and be governed by discipline and other rules existing or may come into existence from time to time , as and when applicable as per rules of the Company and such other benefits as applicable to employees in force from time to time to the location / place wherever you are working. The company depending upon need shall take suitable cover of GPA to take care of liability under Workmen Compensation Act provided you are not covered under ESI Scheme.
7. Your future increments or promotion or any other salary increase shall be based on merit considering your periodic and consistent overall performance, business conditions and other parameters fixed from time to time at the discretion of the management and shall not be considered merely as a matter of right.
8. During the period of service with the company , you shall not indulge and/ or take part in any activity of formation of council and / or association or become a member being part of management staff which are found to be detrimental in the interest of the company in any way. Such an action shall be deemed as infringement to service conditions of the company and amount to causing damage to its interest and shall call for disciplinary action being taken against you, as it may deem fit and appropriate.
9. You shall retire from the services of the Company on attaining 58 years of age.
Your date of birth for the purpose of Company’s record is entered as _____________ as per xerox copy of ________________ Certificate submitted by you.
9. During the tenure of your services, you will wholly devote yourself to the work assigned to you and will not undertake any other employment either on full or part time basis without prior permission of the Company in writing. Any contravention of this condition will entail termination of your services from the Company.
10. |
(i) | Your services are liable to be transferred or loaned or assigned with / without transfer, wholly or partially, from one department to another or to office/ branch and vice-versa or office/ branch to another office/ branch of an associate company, existing or to come into existence in future or any of the Company’s branch office or locations anywhere in India or abroad or any other concern where this Company has any interest. In such case, you will abide by responsibilities expressly vested or implied or communicated and shall follow rules and regulations of the department / office, establishment , jointly or separately, without any compensation or extra remuneration or provision of accommodation. You, thereupon, may be governed by service conditions and other terms of the said concern as may be applicable. | |||
ii) | The aforesaid Clause (i) will not give you any right to claim employment in any associate or / sister concern or ask for a common seniority with the employee of sister / associate concern.
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11. | In the event you are absent from duty without information or permission of leave or you overstay your sanctioned leave, the Management will treat you as having voluntarily abandoned the services of the Company.
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12. | Your services are liable to be terminated at any time :
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i) | during probation or after confirmation, in case you are found to be medically unfit by the Company’s Authorized Medical practitioner, on examination; | ||||
ii)
iii) |
as and when the Company comes to know of any conviction by the Court of Law during the tenure of your service with us or conviction and / or any bad record in the past under the previous employer, or because of your giving false information at the time of your appointment or concealed any material information or given any false details in the application form or otherwise as regard age, education qualification , experience , salary etc.
if you are found to be not possessing desired qualification which do not conform to custom authority and / govt. regulation as may be required from time to time and necessary for continuation of business or its exigencies or on account of redundancy .
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13. | You will keep the Company informed of any change in your residential address that may happen during the course of employment of your service with the company. | ||||
14. | All documents, plans, drawings, prints, trade secrets, technical information, reports, statements, correspondence etc., written or unwritten and also information and instructions that pass through you or come to your knowledge shall be treated as confidential. You shall not utilize them for your own use or disclose to other persons during or after your employment.
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During the course of employment with the Company, you will acquire, gain, generate, gather and develop knowledge of and be given access to business information about products activities, know – how, methods or refinements and business plans and business secrets and other information concerning the products / business of the Company, hereinafter called the “SECRETS”. You will be liable for prosecution for damages for divulgence, sharing or parting any of such information during course of employment and on cessation for at least 2 years period.
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15. | You shall carry out the job of ______________________ and such other jobs connected with or incidental to which is necessary for business of the Company. You shall do any other work assigned to you, which you are capable of doing or work at any other post which has been temporarily assigned to you. | ||||
16. | You shall faithfully and to the best of your ability perform your duties that may be entrusted to you from time to time by the management. You will be bound by rules, regulations and orders promulgated by the management in relation to conduct, discipline and policy matters.
You will not seek membership of any local or public bodies without first obtaining specific permission of the management. In the event of your becoming member without following due process as mentioned , it shall amount to contravention of provision of employment condition and the management reserves the right to take appropriate action including dispensing with your services , as it may deem fit.
You will not give out to any one, by word of mouth or otherwise, particulars of our business or administrative or organizational matters of a confidential nature which may be your privilege to know by virtue of your being our employee. |
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17. | While you are in employment of the company , you may be given or handed over company’s property and / or equipment for official use and you shall take care of them including their upkeep. On cessation of employment with the Company, you shall return all documents, books, papers relating to the affairs of the Company, purchased with the Company’s money, which may have come to you, and also any property of the Company in your possession. | ||||
18. | Any balance of advance or loan taken by you from the Company, shall be fully recovered from your salary and any other legal dues including Gratuity , at the time of your leaving the services of the Company.
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19. | While working as an employee if you enter into any business transaction with any party on behalf of the company within your permissible limits, it shall be your responsibility to ensure recovery of outstanding. If any outstanding remains at the time of leaving the services of the company, it shall be your responsibility to recover for remittance to the company before you proceed to settle your legal dues in full and final settlement of your account. | ||||
20.
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The company is obliged to deduct Income Tax at source as per provision of Income Tax Act / Rules . Accordingly , you are required to submit all required proof of permitted savings / investments and other details from time to time to enable the company to comply with the provisions of law. In the event of non compliance by you as aforesaid if the company is required to pay any interest or payment under Income Tax Act , it shall deduct the amount as may be paid or payable from your salary or other payments and you shall allow the company to comply with these requirements without objection.
All disputes arising out of this letter will be subject to the jurisdiction of the Mumbai Court. And that the courts, tribunals and/or authorities at Mumbai only shall have jurisdiction to entertain, try and decide such disputes or differences arising out of or pertaining to this contract of employment, irrespective of your working HQ being elsewhere at that times. |
You are requested to return the enclosed copy duly signed as a token of your acceptance of the terms and conditions of your employment.
Hope that this will be the beginning of a long and successful career with us.
Yours faithfully,
For Company Name.,
Name
Managing Director / Director
Accepted :_______________
(Signature of an Employee)
( Delete whichever is not applicable )
Annexure to Appointment Letter dated __________, 2003
Of ________________________( Name )
Break-up of Gross Remuneration |
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Remuneration |
Rs.(P.M.) |
Rs.(P.A.) |
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(1) | Basic | ||
House Rent Allowance | |||
Education Allowance | |||
Personal Allowance | |||
TOTAL (1) | |||
(2) |
Annual Benefits |
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Medical Reimbursement | |||
LTA | |||
Bonus / Ex-gratia | |||
Provident Fund | |||
TOTAL (2) | |||
TOTAL (1+2) |
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Reimbursement of expenses for one telephone at residence and one mobile for official use as per Company’s policy existing or as amended. |
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Payment of perquisites, allowances and reimbursements shall be subject to provisions of Income Tax, as applicable. |
For Company’s Name
Managing Director / Director
Accepted : ____________________
( )
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