Sample Candidate Rejection Letter
In the recruitment process, not all candidates are able to get selected. Like the onus of informing the selected candidates lies with the recruiter, the same way the responsibility of informing the rejected candidates also lies with the recruiter. As it is not good news, it gets a little difficult to choose the right words to put across the message.
If you are the HR Manager of your company then you must know how to frame such letters. Here is a sample template of candidate rejection letter which you can use to frame a customized letter including the required details. This has to be a short letter with a positive ending.
Sample Format of Candidate Rejection Letter
James Smith
HR Manager
ABC Corporation Pvt. Ltd.
2 Richmond Street
New York
Date: 24.11.15
To,
Amanda Joseph
42 Johnson Apartments
St. Anthony’s Road
New York
Dear Ms. Amanda,
I would like to thank you for your interest in the position of Sales Executive with ABC Corporation Pvt. Ltd. and for all the time you have invested in the process of interview. This is to inform that we will not be able to offer you this position. You have an excellent academic background with high qualifications but we are looking for a candidate with experience.
We have kept your resume in our database and will get in touch with you if there are suitable positions in near future. We would be happy you in our organization once you have gained some experience and then you can reapply.
We wish you all the best for your future endeavors. Good luck for your job search.
Sincerely,
James Smith
HR Manager
ABC Corporation Pvt. Ltd.
Categories: Letters Tags: Candidate, Job Rejection Letter
Useful Tips for Writing Effective Letter of Motivation
When you are applying for a job, just submitting your resume is not enough. No matter how impressive your CV is but you need something extra to bring it in notice of the recruiters. And to make that happen you must write a professional letter of motivation along with your CV. For sure, you will have brighter chances of getting the job.
This post talks about the essential tips which are useful for writing your own letter of motivation in the best way possible. Use these effective guidelines that help you frame a perfect formal letter.
Study the Company
It is very important that before sending your CV, you have done enough research about the company and also about the position for which you wish to apply. This is useful because this information you are going to share in your letter.
Keep it Personal
This has to be a very personal letter. You cannot ask your friend to write it on your behalf. It is very important that you letter reflects your personality and is able to create the much needed impression on the recruiter. So let it have your feel.
Keep it Straight and Clear
The purpose of this letter is to tell the HR manager that what all you are looking for in the job and what all can you offer to the company. Highlighting mutual benefits is very important. Do not stuff your letter with unnecessary information as it is of n o use. All the content of your draft should reflect your strong motivation towards the job and the company.
Talk About Your Strength
You will only get a call for interview if you are able to flaunt your strong points. Remember that the competition is intense and this is your opportunity to bring out your strengths in the letter in the first couple of sentences. Your strong points should be able to connect with the profile for which you have applied.
Keep it Balanced
Your letter must be able to express your high motivation levels but make sure that you don’t sound arrogant in your letter as it can be a very negative point for you. Also make sure that you don’t end up underestimating your qualities. You must know the trick to strike the balance with perfection.
Don’t Make it Your Resume
You are going to attach your resume with the letter for sure, so don’t end up mentioning the details of your CV in your letter. Also do not mention anything in the letter that has not been discussed in your CV. It is a big blunder. CV and motivation letter have to be complementing. There has to be a logical connection in every detail you are sharing. Keep your draft interesting so that the recruiter is compelled to call you for the interview.
Professional Goals are Must
You must know your professional goals, as in where do you wish to see yourself 5 years or 10 years from now. Go for something positive and realistic. You can also talk about some of your achievements which are going to be helpful in attaining your objectives.
Explain Importance of this Job
You are suppose to be clearly stating the importance of this job for you. You are going to be discussing about your motivation by explaining why you are the right choice for the profile. Your letter has to be persuasive. Build a bridge between the qualities needed for the job and the qualities possessed by you. Explain how you think you are the suitable choice.
Justify What You Say
Just mentioning that you are committed will not help you. You should be able to provide strong reasoning on that. For that you can mention some incident which has happened in the past. Think well and quote smart examples.
Know Whom to Address
Addressing the right person is very important. If you don’t know the name of the recruiter or the HR manager then use internet or simply call the company office to enquire. This is very important because you cannot afford to address your letter to someone else as all your efforts are going to go waste.
Keep these points in mind while framing your personal persuasive letter of motivation to the recruiter. This can surely help you have a good impression which can help you land with an interview and finally get selected.
Categories: Letters Tags: Effective Tips, Formal letter, Motivation
Job Inquiry Email After Interview
Once your interview has been conducted and you are still waiting for the results to come up, dropping a job inquiry email is a good idea. The purpose of writing such an email is to take the follow up and also to thank the interviewer for his time. This kind of behavior shows that you are particular, organized and professional approach.
If you have also faced an interview recently and you also wish to write a job enquiry email to the interviewer to know about your status then here is a sample email to help you write your own letter. Such emails are very short but they give you all the room to impress the interviewer with your professional conduct.
Template of Job inquiry email after interview
Subject: Thank you for an inspiring meeting
Dear Mr. Smith,
I would like to thank you for taking out time to interview me on 07th November, 2015 for the position of Marketing Executive. After meeting you, I got to learn lots of new things about the goals and mission of ABC Corporation Pvt. Ltd. which has infused me with more interest and excitement to join such a reputed company.
Based on the information that you shared with me, I strongly feel that I can make positive contribution in growth and success of your organization. After discussing the requirements of the position, I feel that my skills, experience and strength will perfectly match with it. With my prior experience at AAA Technologies, I can meet up with your expectations.
I look forward to your response. In case you need any additional information then please contact me at [email protected].
Thank you for your time and consideration.
Yours sincerely,
John Jacob
Other Related Job Interview Formats
Thank you Letter for Second Interview Invitation
Follow up Email for Job Application Status After Interview
Reschedule Job Interview Email Sample
Sample Job Interview Evaluation Form
Ways to Make Worst Impression at Your Job Interview
Job Refusal Letter after Interview
Invitation Letter to Interview Panel
Interview Call Letter Format for Job
Sample Job Interview Call Letter Format
Sample Interview Call Letter in Doc Format
Sample Request Letter for Permission to Interview
Ways in Which Employers Notify Applicants About Interviews
Categories: Job Interview Tags: Job Inquiry, Job Interview, Sample Email
How to Write a Job Interest Letter
A good job doesn’t come that easy. Sometimes when you are in search of a job with some specific employer but at present they don’t have any opening then writing a job interest letter to that company is an interesting thing to do. This is a kind of cover letter that you attach with your resume and submit to the company asking them for a job if they have a specific opening in near future. This is a proactive approach in job search which is very helpful.
Steps for Writing a Job Interest Letter
If you don’t know the right style of framing a professional job interest letter then this post is perfect for you. Use the steps mentioned below to write your own letter with perfection. Follow these guidelines which will bring clarity in framing a formal cover letter expressing your interest in a particular job.
Find Out About the Company
The first and the foremost thing are to research about the company. You must find out what kind of employees a company is looking for, especially for the profile you wish to apply for. This will help you know what skills, education qualifications are required and you would be able to explain how you are the suitable fit for that job.
Find Out the Name of the Person Who is Hiring
For writing the letter, you should make sure that you are able to address it to the right person. And to be able to address it correctly, you should be enough research to find out the name of the person from the office or from their website who looks into requirements.
Begin With Purpose of Writing the Letter
When you have started writing the letter, the first paragraph should include the purpose of writing the letter. It has to be clear and specific. Talk about the openings you came across in newspaper or talk about the position you are interested it. It is very important that you make your purpose clear within first few lines or it is not going to do the magic that you are seeking.
Present Yourself
The next paragraph should include your qualifications, your experiences and various other things like your strengths and skills. They are important for marketing yourself. You should be able to highlight the strong points of your resume in the most creative way possible. You should also be able to create connect between your experience and education and what the company is looking for that particular profile.
Contact Information
The third paragraph should include your contact details like your phone no. and your email id. This is again important because in case the employer wants to get in touch with you for a personal interview then he should have your contact details.
Don’t Forget to Thank
Once you are done with all the writing, it is time to end your letter. Make sure that you end your letter with a thank you note. It is a positive way of concluding your letter.
Signature
Don’t forget to sign the letter once you have completed it.
Some other tips to keep in mind
- Proofread the letter
Before submitting the letter, make sure that you have read it at least. There should be no grammatical errors and spelling mistakes as they can ruin your impression. You can seek help from your friend in order to ensure that everything is in place.
- Keep the letter short
Make sure that you keep the length of the letter less than a page. A very lengthy letter can be boring to read. You should be able to share important information related with your experience, education in shortest paragraphs. Avoid writing a lengthy letter as your resume is already attached for reference.
- Avoid Cliché
Do not use cliché language in your letter as it will seem fake. To make it look more convincing, it is good to frame clean and simple sentences.
Use all these points to write your own job interest letter and you can actually earn an interview call for your desired profile.
Categories: Letters Tags:
How to Write a Goodwill Letter to Creditors
Every business in some point in time faces financially difficult times because of unexpected situational factors. A goodwill letter to creditors is an important way of improving your credit report. You can write such a letter to the original creditor asking for goodwill in order to remove a negative comment or status which is hampering your image in the market. This is essential so that your credit ratings are high.
If you don’t know how to frame a professional and perfect goodwill letter to creditors then here is a step wise procedure which you must follow in order to write the most convincing goodwill letter which can help you have better credit reports.
Steps for Writing Goodwill Letter to Creditors
Follow these guidelines in order to create an impeccable and impressive goodwill letter.
Keep your tone thankful
You must make sure that the tone of your letter is appreciative. If you have been late in making payments then you cannot be angry in your tone. You must follow a positive and thankful tone in your entire letter or else it is not going to bring you desired results.
Accept your mistake
It is very important that you take responsibility of your actions. Once you have accepted your mistake then it develops faith as you project an honest image of your company. While taking responsibility of your actions you must also talk about the circumstances that lead to such an outcome. You must work hard to win the faith and sympathies of your creditor.
Refer to good actions in the past
Just words will not be enough to convince the creditor; you will need something more. Yes, your track record can help you win back the trust of your creditor. If you have always made payments on time then you can mention that along with your inability to make payment this time because of financial constraints. Once you are able to present the picture with your track record then there are chances you can ask for their consideration.
Documents proving the errors, if any
If by mistake the creditor has committed some error in the documents and has given you a bad remark then again you have to be friendly in your tone. With a sweet tone, you must mention the points wherein the error has been made. Submit the relevant documents to highlight the error that has been made.
Keep it Short and Simple
You do not need to frame a lengthy letter as no party will be interested in reading a long draft. Keep it short and precise without missing on the points you want to put forward. Begin your letter with the point you want to make and share your story. Use simple language which is easy to understand.
All of these points are going to help you write a perfect formal letter which contains all the details. With correctly framed letter, you can surely convince the creditor and earn back your goodwill.
Categories: Letters Tags: Formal letter, Goodwill
Farewell Letter to Boss Who is Leaving
If your boss is leaving the organization then you must take out some time to write a personalized letter addressing him, giving him farewell and wishing him good luck for his upcoming ventures. It is essential because boss is like a mentor who guides you and helps you achieve the impossible with his leadership and when he is leaving the company, you must thank him for his support and give him a heartfelt farewell.
Here is a sample farewell letter to boss who is leaving you. Use the sample example to create a formal and personalized letter which is a great way to thank him and make him feel special.
Example of Farewell letter to boss who is leaving
John Smith
Deputy Marketing Manager
ABC Corporation Pvt. Ltd.
52 Richmond Street
New York
Date: 7th November, 2015
To,
Andrew Reynolds
12 Stella Apartments,
St. Anthony’s Street,
New York
Dear Sir,
The day has arrived and it is time for me to say good bye to you. I would like to thank you for all your support and guidance that has helped me climb the ladder of success. My professional and personal success is incomplete without your mention.
Since the day I joined ABC Corporation Pvt. Ltd., you have been my mentor. You have been my guiding light as I was a fresher with no experience and it is because of your guidance I was able to learn things a better way. I express my gratitude for all the training sessions, for all the planning techniques that you have taught me for these years. It is because of you that I have been able to learn so many things and grow as a person. I know you are going to leave us all but I am very happy for you as you are going to join another company and add new chapter to your career. With a heavy heart, I am bidding you goodbye. We are all going to miss you a lot.
I will work hard to utilize your guidance, experience and skills that I gained under your leadership in my new position.
Please keep in touch and you can always email me at [email protected]. You can also call me at 1234-5678.
Wishing you all the very best for your future endeavors.
Thanks for your support.
Sincerely,
John Smith
Deputy Marketing Manager
ABC Corporation Pvt. Ltd.
Categories: Letters Tags: Boss letter, Farewell
Sample Farewell Letter to Clients
If you have decided to leave your company then you must inform about the same to the clients you have been handling till date. Writing a personalized farewell letter to clients is the wise thing to do. This is also a formal way of thanking them for their support during your tenure of work. This is important because over a period of time when you are working for some client, then you tend to develop a professional bond.
Here is a format sample of farewell letter to client which you can use for creating your personalized letter. Such letters are short and precise. You must make sure that you express your gratitude on the association you have had with the client. If you wish then you can also share with them your new place of work.
Sample Farewell letter to clients
Andrew Reynolds
12 Stella Apartments,
St. Anthony’s Street,
New York
Date: 10th November, 2015
To,
John Smith,
HR Manager
ABC Corporation Pvt. Ltd.
52 Richmond Street
New York
Dear Mr. Smith,
As per our telephonic conversation on 1st November, 2015, I will no longer be working on your project. From tomorrow onwards, I will not be handling your account as I m quitting from my job with XYZ Development Pvt. Ltd. as I am relocating to California for a better job opportunity.
I wish to express my gratitude for all your support for last two years. Working with you was an amazing experience. While handing your construction projects, I could learn so many new things which have helped me grow. Especially on the project of construction of affordable housing, I learnt amazing planning skills from you.
I have enjoyed my working at XYZ Development Pvt. Ltd. on your projects. Now I am looking forward for new challenges at new workplace. Now I have joined Zee Infrastructure Ltd. in California as Project Manager.
If you have any questions or you wish to stay in touch with me then my contact no. is 1234-5678 or you can also email me at [email protected].
I wish you all the best for your future.
Regards,
Andrew Reynolds
Categories: Letters Tags: Client, Farewell, Formal letter
Sample Farewell Letter to Employee Leaving Company
At some point in time, every company comes across a moment when some of their employee is leaving the company. Professionally, the company should write a formal farewell letter to the employee who is leaving the company. As the HR manager of your company or as the owner of your firm, you must wish your employee a successful future by writing a farewell letter to him.
Here is a sample farewell letter to employee who is leaving your company. Use this example to write a formal letter to your employee by customizing it as per your need. It is always good to say good bye in a professional way.
Sample farewell letter to employee leaving company
John Smith,
HR Manager
ABC Corporation Pvt. Ltd.
52 Richmond Street
New York
Date: 9th November, 2015
To,
Andrew Reynolds
12 Stella Apartments,
St. Anthony’s Street,
New York
Dear John,
It came as a great shock to us when we received your resignation letter stating that you are going to leave ABC Corporation Pvt. Ltd. at the end of November. However, we are very happy for you are leaving us for good and we are hopeful that this opportunity to relocate to California is going to be helpful for your career.
You have been associated with us for five long years and it was great working with you. You have been a great employee and a wonderful team worker. You have always supported and helped your co-workers and juniors. Your dedication towards the organization has been exceptional. We are surely going to miss your great work and your strong plans which have helped our company grow. You have strongly contributed to the organization by working hard with complete focus.
We wish you all the best for your future endeavors. We hope prosperity and growth for you.
Sincerely,
John Smith
HR Manager
ABC Corporation Pvt. Ltd.
Job Rejection Letter for Unsuccessful Candidates
After interviewing numerous candidates, you select just a few best suitable candidates for the job. This means you will have to reject the others. A job rejection letter is a formal document which informs the candidates who appeared for the interview but were unsuccessful in making it to the final selection. It is not an easy thing to inform the hopeful candidates about the rejection and you must make sure that you do this tough job in the most respectful way.
Here is a format template of job rejection letter for unsuccessful candidates. Use it to create your personalized letter in the best way possible.
Job rejection letter sample for unsuccessful candidates
James Smith
HR Manager
ABC Corporation Pvt. Ltd.
2 Richmond Street
New York
Date: 06.11.15
To,
Andrew Gibbs
42 Johnson Apartments
St. Anthony’s Road
New York
Dear Mr. Andrew,
We highly appreciate you for interviewing with us on 01.10.15 for the position of Visual Merchandiser at ABC Corporation Pvt. Ltd.
We inform you with great regret that ABC Corporation Pvt. Ltd. will not be able to select you for this position. Your profile is impressive and you possess amazing qualifications but the selection process is highly competitive and we chose to proceed further with a candidate who possesses experience along with the qualifications which are needed for this position.
We thank you for showing your interest in ABC Corporation Pvt. Ltd. and wish you all good luck in your job search. We would be happy to receive your application in future and hope that you get selected.
Regards,
James Smith
HR Manager
ABC Corporation Pvt. Ltd.
Categories: Letters Tags: Job letter, Job Rejection Letter
Sample Motivation Letter for Job Application
Motivation letter is also known as letter of motivation. It is a letter that is sent with the resume and contains a perfectly briefed introduction of the applicant. The reason for writing such a letter is to persuade the HR manager about your qualities which make you a suitable choice for the profile which you have applied. This letter can actually help you win an interview, if framed in the right way.
If you are not sure of framing a motivation letter for job application then here is a sample template to help you write your own letter with perfection. Use the format given below to write your own letter with ease.
Example of Motivation letter for job application
James Smith
42 Johnson Apartments
St. Anthony’s Road
New York
Date: 03.11.15
To,
Andrew Gibbs
HR Manager
ABC Corporation Pvt. Ltd.
2 Richmond Street
New York
Dear Mr. Andrew,
I would like to apply for the position of Marketing Executive with your company.
My motivation for applying this profile with ABC Corporation Pvt. Ltd. is because your organization is known for giving opportunities and freedom to the employees to perform. Every new entrant wants to start his career with a company like yours because of the training and expertise you help them attain in their career which is essential for bright future.
I have completed Masters in Business Administration with Major in Marketing from New York University which enrolls only 50 students out of thousands of applications. Having admitted and studied at such a reputed university gave me a chance to interact, learn and compete with the best minds. This also helped me stay abreast with latest events in the world.
During my course, I have participated in various competitions which have helped me hone my interpersonal communication skills. I have worked in teams and have been a responsive and vigilant coworker to my colleagues. I am good at giving presentations and persuading others by highlighting the best benefits in a creative manner which is easy to absorb.
I know ABC Corporation Pvt. Ltd. looks for fresh talent which is enthusiastic, innovative and committed to the job. I strongly believe that I possess these qualities and with my dedication I can be an asset to your company. I feel I have the ability to market anything with my innovation. Every job that I take up, I do it with complete conviction and I am very excited working with your world class company.
All my qualifications and achievements have been briefed in the resume which is attached with the letter. In case, you need more information about my education qualification or skills then please email me or call me.
Thanking you. I look forward to hear from you.
Yours sincerely,
James Smith
Other Related Letter Formats
Follow up Letter/ Email for Job Application Status After Interview
Categories: Letters Tags: Job Application, Motivation