Sometimes there is some urgent situation because of which you miss on sending an official leave application to your manager seeking permission for absence. But once things are under control, you must write a formal letter explaining the reason for absence from work. This is essential because it shows your concern towards your job and also informs your manager about the reason because of which you could not make it to work.
Given below is the sample of explanation letter for absence without official leave which you can use for creating a personalized letter with necessary details. Generally, these letters are short in length and explain the reason.
Format of Explanation letter for absence without official leave
46 Agastha Apartments,
Date: 12th April, 2016
XYZ Development Bank
42 Richmond Street,
Dear Ms. Julia,
I would like to bring to your notice that on 11th April, 2016, I had to abruptly leave the office because of some medical emergency in my family. My grandmother had fallen seriously ill and I had to take her to hospital immediately that day. Because of the seriousness of the issue, I was not able to inform my team leader for leaving work all of a sudden. I have not filled in leave form today for yesterday and I hope you are going to consider my absence as leave.
My grandmother’s condition is not stable and my sister is there to care of her. Now I will be able to focus on my job and will not be missing any work.
I am hopeful that you will show your consideration on this issue.
XYZ Development Bank
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I am requesting a leave of absence from June 27, 1986 to August 3, 1986 for the following reason. My physician has recommended that I refrain from working during this period in order that I obtain sufficient rest before and after the delivery of my child.
While I was hoping to work two weeks longer than he suggested, I feel that I should defer to his judgment.