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Formats of Tamil Nadu Labour Office Forms

Please find the attachment. Hope it will give you some idea. Better to get all the forms with the statutory form sellers in your area or ask for the forms to maintain the records under T.N.Labour Act. They will issue the entire set.

 

ABSTRACT

Acts and Rules-Tamil Nadu Shops and Establishments Rules, 1948-Simplification of Registers and Forms discontinuance of obsolete and redundant periodicals-minimizing the number of Registers and Forms Amendment to rules-Preliminary Notification-Confirmed.


Labour and Employment ( C ) Department

G.O.Ms.No.3
Dated 4.1.2007.

Read:

  1. G.O.(Ms) No. 100, Labour and Employment   ( C ) Department, dated 27.6.05.
  2. Government letter No. 37248/C/2005-1 dated 2.2.2006.

Read also:

  1. From the Commissioner of Labour Letter. No. S4/61856/02 dated 5.7.06.

—-

ORDER:

In the G.O. first read above, the Government  have issued Preliminary Notification to amend the Tamil Nadu Shops and Establishments  Rules 1948 and objections and suggestions were invited from the persons likely to be affected by that amendments.

2.  As no objection and suggestions with regard to the amendments has been received, the Government  have decided to confirm the Preliminary Notification.

3.  The appended Notification will accordingly be published in the Tamil Nadu Government Gazette both in English and Tamil.

4. The Tamil Development Culture and Religious Endowments (Translation) Department , Chennai 9 is requested to supply  the Tamil Translation to the Works Manager, Government  Central Press, Chennai 79, directly

5.  The Works Manager, Government  Central Press, is requested to send 5 copies of the Gazette in which the Notification is published for record of the Government  and 5 copies to the Commissioner of Labour, Chennai.6.

(BY ORDER OF THE GOVERNOR)

RAMESH KUMAR KHANNA,
SECRETARY TO GOVERNMENT.

To

The Works Manager, Government  Central Press, Chennai 79

The Secretary to Government ,

Tamil Development Culture and Religious Endowments  (Translation) Department, Chennai.9.

Commissioner of Labour, Chennai 6.

Copy to:

The Law Department, Chennai 9.

All Sections in Labour & Employment Department ,Chennai 9.

Sf/Sc.

Forwarded/By order.

 Section Officer.

APPENDIX.

NOTIFICATION.

In exercise of the powers conferred by sub-section (i) of Section 49 of the Tamil Nadu Shops and Establishments Act 1947 (Tamil Nadu Act XXXVI of 1947), the Governor of Tamil Nadu hereby makes the following amendments to the Tamil Nadu Shops and Establishments Rules, 1948, the draft of the same having been previously published as required by sub-section (3) of section 49 of the said Act..

AMENDMENTS.

In the said Rules.-

(1)            in rule 11.-

(a) in sub-rule(2), in clause(b), the expression “sub-rule(3) or” shall be omitted;

(b) in sub-rule(3),-

(i) in clause (a),-

(A) for the expression  “of Fines in Form B”, the expression “prescribed under sub-rule(4)”  shall be substituted;

(B) in the proviso, for the words “Form  B”, the expression “the Register prescribed under sub-rule (4)” shall be substituted;

(ii) in clauses (b) and (c), for the words “Register of Fines” the expression “Register prescribed under sub-rule(4)”  shall be substituted;

(c)  for sub-rule 4 excluding the proviso, the following sub-rule shall be substituted, namely:-

“4 Every employer shall maintain a Register of Fines, Deductions for Damages or Loss and advances in Form P.”;

(d) in the proviso to sub-rule(4), for the words “Form C”, the words  “Form P” shall be substituted;

(e) in sub-rule(5), for the words “Form M”, the words “Form R” shall be  substituted;

(f) after sub-rule(5), the following sub-rule shall be added, namely:-

“(6) Wage Slip in Form  T shall be issued by every employer, to every person employed, every month, a day prior to the disbursement of wages or at least on the date of disbursement or if the wages are paid daily, along with the wages, duly signed by him or any other authorized person and also the signature of the concerned person employed shall be obtained.  The copies of wage slip issued shall be maintained by the employer and produced to the Inspector on demand”.;

(2)       in rule 13, in sub-rule (4),-

i.      for the words “Form D” , words “ Form  P prescribed under sub-rule(4) of rule 11” shall be substituted;

ii.      in the proviso, for the words “Form D”, the words” the register in Form P” shall be substituted;

(3)        in rule 16,-

(i)      for sub-rule(1), the following sub-rule shall be substituted, namely:-

“(i) Every employer shall maintain a register of  employment in Form Q”;

(ii)  sub-rules (2) and (3) shall be omitted;

(iii)in sub-rule(4), for the words “Form J” wherever they occur, the words “Form S” shall be substituted”;

(iv)sub-rule(9) shall be omitted;

(4)            rule 16-AA shall be omitted;

(5)            Forms B,C,D,E,F,G,H,J, K,M and N shall be omitted;

(6)            after Form L, the following Forms shall be added, namely:-

RAMESH KUMAR KHANNA,
SECRETARY TO GOVERNMENT.

/True copy/

Section Officer.

 

 

1

Form – Q Register of Employment (TN Shop & Estab Act)

2

Form – P  Register of Advance Paid, Dedutions for Damages or Losses and Fines (TN Shop & Estab Act)

3

Form – T Wage Slip / Leave Card (TN Shop & Estab Act)

4

Form – R Register of salary (TN Shop & Estab Act)

 

Click Here To Download G0M3 dated401

 

I have attached FORM Q

FORM- Q             REGISTER OF EMPLOYMENT
LEAVE AT CREDIT AT THE MONTH BEGINNING LEAVE AVAILED DURING THIS MONTH LEAVE BALANCE
SNo Name of the person employed Date of entry into service Age/Date of birth Designation SICK LEAVE CASUAL LEAVE HOLIDAYS WITH WAGES SICK LEAVE CASUAL LEAVE HOLIDAYS WITH WAGES SICK LEAVE CASUAL LEAVE HOLIDAYS WITH WAGES Daily Hours of  Work done icluding overtime (if any) Total Hours of overtime Worked Total Hours of  Work done  during the Month Total no of days maternity leave availed
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

 

Click Here To Download FORM Q

I have attached Form S

FORM S  NOTICE OF DAILY HOURS OF WORK, REST INTERVAL, WEEKLY HOLIDAY Etc., DATE OF PAYMENT  OF WAGES
NAME & ADDRESS OF THE ESTABLISHMENT NAME OF THE EMPLOYER AND HIS RESIDENTIAL ADDRESS
PART II
RATES OF WAGES
PART I
SL.NO. NAME OF THE PERSONS EMPLOYED SEX FATHER’S NAME DESIGNATION EMPLOYEE NUMBER DATE OF ENTRY INTO SERVICE ADULT/CHILD/ADOLESCENT SHIFT NUMBER ** TIME OF COMMENCEMENT OF WORK  REST INTERVAL TIME AT WHICH THE WORK CEASES WEEKLY HOLIDAY CLASS OF WORKERS MAXIMUM MINIMUM
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
PLACE:

 

Click Here To Download Form S

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Posted by Hrformats - October 13, 2012 at 2:41 PM

Categories: HR   Tags: , , , ,

10 Facts That One Must Know About EPF

The following attachment is very useful to understand and implement EPF in your company.
The 10 FACT YOU MAY NOT AWARE OF EPF
We all know what is EPF – Employee Provident Fund. A small part of your salary (12% of your basic salary) is invested in something called EPF and an equal amount is matched by your employer each month. This is what 95% people know about EPF. But there are many things in EPF which a lot of people don‟t know and this article is going to open some not known secrets of EPF. One should be aware about all the EPF related information. So lets take them one by one in points format.
1: You can also nominate someone for your EPF
Do you know that there is also “nomination” facility in EPF. The nominee will be contacted at the time of death of the person and handed over the EPF money. However if nomination is not present (which you should check), it can raise to all sort of issues while claiming money. There is a form called Form 2 which has to be filled to change or update the nomination. Please contact your company finance department or directly send the form to EPFO. One very strange rule as per the Act is that you can‟t nominate your brother for EPF. Not sure why!
2: One can get pension under EPF
Do you know that there are two elements in EPF- one is called EPF and other is EPS. The EPF is actually for your provided fund and EPS is for your pension. The 12% contribution from your side goes to EPF, but the 12% contribution which your employer makes, out of that 8.33% actually goes in EPS (subject to maximum of Rs 541) and the rest goes into EPF. So understand it this way, a part of your employer contribution actually makes up your pension corpus. But there are some caveats to this. PLEASE SEE THE ATTACHMENT.
One is liable for pension only if one has completed the age of 58. One is liable for pension only if he has completed 10 yrs of service (in case of more than one companies, the EPF should have been transferred, not withdrawn) The maximum Pension per month is subject to maximum of Rs 3,250 per month. Lifelong pension is available to the member and upon his death members of the family are entitled for the pension.
3: No interest is given on EPS (pension part)
You must be thinking that you regularly get compound interest each year on your contribution + employer contribution. But it does not work like that. The compound interest is provided only on EPF part. The EPS part (8.33% out of 12% contribution from your employer or Rs 541 what ever is minimum) does not get any interest. At the time of withdrawal , you get both EPF and EPS.
4: You might not get 100% of your EPF money
Imagine your contribution + employer contribution has been total Rs 3,50,000 till date. Out of this 3,50,000 , suppose 2,50,000 has gone in EPF , and rest 1,00,000 has gone in EPS (for pension) . Now if you quit your job in 6th year of employment and opt for withdrawal of your EPF money (EPF + EPS actually) , then do you think you will get total 3,50,000 . NO !
Thats because you always get 100% of your EPF part, but for EPS there is separate rule . There is something called Table „D‟ , under which its mentioned how much you get at the time of exit from your job, there is a slab for each completed year and you get n times of your last drawn salary (depending on the completed year of service) subject to maximum to Rs 6,500 per month. So if your salary in this case was Rs 30,000 per month, still you will be given only 6,500 * 6.40 = Rs 41,600.
Note that the table D is upto 9 yrs only, because if 10 yrs are crossed, then you are liable for pension.
5: You can invest more in EPF, its called VPF
You can always invest more than 12% of your basic salary in EPF which is called VPF. In this case the excess amount will be invested in EPF and you will keep on getting the interest, but the employer is not suppose to match your contribution. He will just invest upto maximum of 12% of your basic, not more than that.
6: Withdrawing of EPF amount at job change is illegal
Almost every one thinks that withdrawing of your EPF amount after a job switch is totally fine and allowed, however as per law, it‟s illegal. You can only withdraw your EPF money only if you have no job at the time of withdrawing EPF and if 2 months have passed. Only transfer is allowed in case you get a new job and you switch to it. While there are no cases where EPF office tracks these things and takes up this matter, still just for your information you should know that if you got a new job and took it and then you are applying for withdrawal, its illegal as per law. However in
case of EPS, if the service period is less than 10 years, you‟ve option to either withdraw your corpus or get it transferred by obtaining a „Scheme Certificate‟. Once, the service period crosses 10 years, the withdrawal option ceases.
7: One can opt out of EPF if he wants
Yes! It might be a surprising fact for many , but if one‟s basic salary per month is more than Rs 6,500, he has an option to opt out of EPF and not be part of it. In which case he will get all his salary in hand (without anything deducted every month). But the sad part is that one has to opt out of EPF in the start of his job. If a person has been part of EPF even once in his life, then he cant opt out of it. So if you have already had EPF in your life. This option is not for you, but if you are new to job and your EPF account number still does not exist, you can tell your employer that you don‟t want to be part of EPF . You will have to fill up form 11 for this.
8: Your EPF gives you some life insurance too
A lot of people might not know that in case a company is not providing group life insurance cover to its employees, in that case the employee is given a small life cover through EPF. This is because there is something called Employees‟ Deposit Linked Insurance (EDLI) scheme and your organisation has to contribute 0.5% of your monthly basic pay, capped at Rs 6,500, as premium for your life cover. However companies which already have life insurance benefits to employees as part of the company, are exempted from this EDLI scheme. The bad part of this EDLI scheme is that the life cover under this option is very low and that‟s maximum amount of Rs. 60,000. While this is peanuts for most of the people in big cities. For employees in small scale industries and small cities, this amount of Rs 60,000 will still count something.
9: You can use EPF money can be withdrawn at special occasions
So now you know that EPF withdrawal is not permitted if you are still working. But there are occasions when EPF withdrawal is allowed. While you cannot withdraw it fully, you can withdraw a partial amount. Following is a list of events when you can withdraw the EPF amount and the conditions you need to fulfill:-
1. Marriage or education of self, children or siblings
– You should have completed a minimum of seven years of service. – The maximum amount you can draw is 50% of your contribution – You can avail of it three times in your working life. – You will have to submit the wedding invite or a certified copy of the fee payable.
2. Medical treatment for Self or family (spouse, children, dependent parents)
– For major surgical operations or for TB, leprosy, paralysis, cancer, mental or heart ailments – The maximum amount you can draw is 6 times your salary – You must show proof of hospitalization for one month or more with leave certificate for that period from your employer.
3. Repay a housing loan for a house in the name of self, spouse or owned jointly
– You should have completed at least 10 years of service. – You are eligible to withdraw an amount that is up to 36 times your wages.
4. Alterations/repairs to an existing home for house in the name of self, spouse or jointly
– You need a minimum service of five years (10 years for repairs) after the house was built/bought. – You can draw up to 12 times the wages, only once.
5. Construction or purchase of house or flat/site or plot for self or spouse or joint ownership
– You should have completed at least five years of service. – The maximum amount you can avail of is 36 times your wages. To buy a site or plot, the amount is 24 times your salary. – Can be avail of it just once during the entire service.
10: You can file an RTI application for EPF issues
Did you know that you can file an RTI applicable to get any kind of information regarding your EPF. You can file it if you are facing issues like no clarity about balance in your EPF, no action taken for your EPF withdrawal or transfer. To find out information about other issues on EPF. I have done a detailed post on how to file an RTI for your EPF issue.

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Posted by Hrformats - October 6, 2012 at 5:50 AM

Categories: HR   Tags: , , , , , ,