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Policy on Allotment Company Assets

I have attached policy on allotment company assets.



Prepared and Approved by:-

HR Department







S. No.

Policy Contents

Page No.

















Registering an Asset



Reporting a Theft



Return the asset to the Company






1.       Introduction:-

The purpose of this policy is to facilitate the Employees in their jobs by increasing communication within the organization and outside the Organization. Also, this policy is used to specify the documents that the employee needs to assign while allotting him the assets used for the communication by the company like Laptop, Mobile Handsets, Blackberry Handsets and Data Cards etc.

  1. Scope :-


This policy covers the usage of the Company assets (Laptop, Data Cards, Mobile Handsets, Local and STD Dialing on Extension Number and Blackberry Cell phone) by senior staff where the regular use of such asset is necessary or useful to meet the requirements of the job. This includes issuing the asset to the employee that is to be used for official purpose only after the approval of the reporting head.

  1. Applicability:-
  • The CEO.
  • GMs/DGMs/Heads of Departments.
  • Members of staff nominated by any of the above staff members.
  1. Responsibility:-

The preparation of this policy, procedure, forms, letters, and its revision along with justification & obtaining approval from the Management and its implementation and monitoring is the responsibility of HR Department.

  1. Rules:-
  • ·The Company will provide the official Assets (Laptop, Blackberry, Mobile Handsets and Data Cards) to all entitled employees after they have signed an agreement for the Assets and the Assets authorization letter.
  • ·These assets are returnable upon transfer / discontinuation of the services with the company.
  • ·This facility is provided purely for official purpose.
  • ·In case of loss of Company Asset, the employee must inform the company as soon as possible to avoid any misuse of the asset. Detailed instructions in the case of a loss are given in the Assets authorization letter.


  1. Registering an Asset:-


Every Company asset must have a owner.  Each department that has a company asset must have a sign out sheet indicating that has the company asset, the make, model and Serial number.  This information should be sent to HR department each time there is a change of the owner.





Page 1

  1. Reporting a Theft:-


If a Company-owned asset is stolen, its owner is expected to immediately file a theft report with all details as to the time, date, location and any other details that you feel is important with HR/Admin Department.  If traveling, the owner must also report the theft to the local law enforcement agency.

  1. Return the asset to the Company:-

An owner must return the asset to the Company before their ending date of employment. HR will provide a list of assets and owners to Admin.  At the meeting with Human Resources and Admin the Assets, keys, and other items will be collected. Separate file needs to be prepared for all the assets issued to the employees and also in the employee file. Failure to turn in the company asset may result in withholding payments such as Full &Final settlement until the asset is returned.


Click Here To Download ITT Policy


1 comment - What do you think?
Posted by Hrformats - August 23, 2012 at 5:12 AM

Categories: HR   Tags: ,