Employment Separation Letter Sample Format
An employment separation letter is written by an employee of a company to their coworker to know why the latter’s job was terminated. A coworker leaving the job can be shocking and difficult to process. This letter helps you to know and understand the situation better. In this post are sample employment separation letter format and employee termination letter sample, template.
Employment Separation Letter Template
From,
Mr. Jack Litt
Senior Analyst
Date: October 10, 2022
To,
Mr. Nate Colby
The Chief
Legal Department
Subject: Termination of Contract of Employment
Dear Nate,
I is with a heavy heart that I have to break this news to you that I am saying goodbye to you and all my other dear colleagues. I am in a phase of my life where my personal commitments have become my priority and insist that I leave this job at our company. Therefore, I shall be resigning from my post as the senior analyst.
We have been the best of friends. I want to thank you for being there for me all these years, through thick and thin. You are the reason why I enjoyed coming to office and working so much. I wish you luck for future and hope all your years in the company are successful and fruitful.
Keep in touch. I will always be here if you need me.
Take care.
Regards,
Mr. Jack Litt
You may like this also: Employment Contract Termination Letter
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Categories: Letters Tags: Employment, Letter, Letter Format, Sample, Separation Letter, Termination Letter
Unpaid Internship Offer Letter Sample, Example Format
The purpose of an internship appointment letter is to inform all those who applied for internship in a company. There are different kinds of internship offer letter with stipend as well as unpaid internship offer letter format which can be used depending upon the policy of the company for interns. A internship letter from student to company works as a legal binding between the intern and the company in relation with internship.
We have come up with internship offer letter sample. Use this unpaid internship offer letter template, example along with tips that can be followed for creating one perfect letter.
Tips to Write an Unpaid Internship Offer Letter
Shared below are some important tips that are helpful in writing an unpaid internship offer letter:
- The tone of the letter has to be formal.
- The letter should contain all the details about internship which includes the duration of internship, the compensation that will be paid, the duties that will be involved etc.
- Do mention about the termination conditions.
- Keep the letter precise.
- Ask for submitting acceptance of the internship offer.
Unpaid Internship Offer Letter Sample Format
From:
Andrew Gibbs
Human Resource Manager
New Age Wellness Ltd.
New York
Date: March 1, 2021
To:
Sandy Bullock
54, 5th Avenue
New York
Sub: Internship Offer Letter
Dear Ms. Sandy,
On behalf of New Age Wellness Ltd., we are elated to inform you that you have been selected for the position of internship with our company. On your acceptance of this offer letter, you will be required to join the organization from March 10, 2021 and you will be reporting to Mr. John Black.
I would like to inform you that the duration of this internship will be 6 months and it will be an unpaid internship. During this time, your employment status with New Age Wellness Ltd. will be temporary and therefore, you will not be entitled for kind of privileges that other employees of the company are entitled to.
Your internship will end on August 31st, 2021. I would also like to highlight that the company holds complete rights to terminate your internship anytime during this period with or without any reason.
During your internship, you will get access to different kinds of confidential information about the company and by accepting this offer letter, you agree that you will take complete care in maintaining the confidentiality of all the information the you come across and by any means, you will not be using it for any kind of personal benefits or reasons other than work related tasks. On completion of your internship, you will be required to handover all the official documents, laptop and other company possessions that will be given to you during your internship.
By accepting this offer letter, you agree to all the terms and conditions that have been mentioned above and you agree that you will be following all the rules and regulations at the company and you will also be observing all the practices and policies that define the working and conduct at the company.
We look forward to have you onboard and we are hopeful that this association will be mutually beneficial to both the parties. If you have any other queries, please feel free to write at [email protected]. You will need to express your acceptance to the appointment as trainee with our company by signing the copy of this document and sharing it with us by post.
Congratulations and welcome aboard.
Sincerely,
Andrew Gibbs
Human Resource Manager
New Age Wellness Ltd.
New York
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Sample Termination Letter to Employee Due to Cost Cutting
When a company is facing financial difficult times, it has to cut its cost and laying off employees is one of the ways for cost cutting. In such a scenario, issuing termination letter to employees is the most important thing as an employer. There are various types of termination letters such as termination letter due to budget cuts or termination letter due to company loss. Sometimes companies are have to give Termination Letter for Abandonment and Insubordination. And when employees fail to deliver expected outputs, termination letter for poor performance are issued.
We bring to you sample Termination Letter to Employee due to Cost Cutting. Use this format template to create your own letter.
Example Format for Termination Letter Due to Cost Cutting
From:
R.K. Sharma
Human Resource Manager,
Advent Medicines Ltd.
New Delhi
Date: 28.07.2018
To,
Vinod Khatri
54, Sahara Enclave,
Goregaon (E),
Mumbai
Dear Mr. Khatri,
With deep regret, we are writing to notify you of job termination with Advent Medicines Ltd., effective from August 14th, 2018 as the company no longer requires your service.
The company is shifting all its operation to the headquarters in New Delhi branch as the company is suffering serious losses and therefore, the Management has decided to downsize all other branches in India. We highly appreciate your services and we are confident that an efficient employee like you will not find any difficulties in finding a better job.
This termination is not because of your poor performance and your relieving letter will include words of appreciation for your dedication and efficiency. We will always have your contact details in our database and will surely get back to you in future if there is a suitable profile for you. The company will compensate you for the inconvenience caused while settling down all your dues at the time of relieving. You will have our HR Team help you with the complete process.
Wishing you good luck for all your future endeavors.
Best Regards,
R.K. Sharma
Human Resource Manager,
Advent Medicines Ltd.
Click here to download Termination Letter to Employee Due to Cost Cutting in Word Doc Format
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Categories: Letters Tags: Employee letter, Format, Termination Letter
Letter Informing Staff About Employee Termination
If you have terminated an employee from your company then the same must be communicated to the other staff members of your company. You have to make employee termination announcement to clients and company staff so that they keep no professional connect with him or her. It is a simple letter informing about employee leaving company.
Have a look at termination letter format. You can use this termination communication letter to staff template to formally inform everyone about the employee leaving the company.
Letter Communicating Employee Termination to Staff Members
Date: 08.05.2018
Dear Staff Members,
The Management wants to inform you all that Mr. Vipul Chawla who was working with Princeton Hotel at the position of HR Executive has been terminated on 07.08.2018. As per the policy of the Company, from now on, no employee of the Company shall have any professional connections with Mr. Chawla. Sharing of any confidential information of the Company with him will be considered as a criminal offense and serious actions will be taken against the offender.
Mr.Chawla was found to violating the rules of the Company. Despite constant warnings, he continued reporting to work late. His performance levels have also been below average since his date of joining.
Princeton Hotel is known for its disciplined staff. We always hire people who can work in synergy with us and grow along with us.
Regards,
Ravindra Gupta
Manager,
Princeton Hotel
Click Here to Download Letter Inform Staff of Employee Termination in word Format
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Contract Completion and Not Continue Further Letter Format in Word
Within the corporate understanding, contracts or agreements are said to be documentary notations required by officials to decide over specified working terms and conditions. The contractual agreements are created for a specific time period and needs renewal or expiry after that time slot. This is the reason that professionals make sure to communicate about the continuation or termination of the contract through proper emails or letters. This tends to be an amicable way of communicating business necessities to the other person for sure. Here is the format of the letter, which informs about unwillingness to continue with a company or particular profession on completion of the contract.
Date: February 27, 2018
To,
Mr. Shailesh Malik,
Employee No: 2486
Sub: Non-renewal of the term contract
Dear Mr. Shailesh,
This letter is in reference to your contract with our company, Adroit Web Solutions Pvt. Ltd. We entered into a term contract for the requisite services from your end, which initiated on February 27, 2018 and terminates on February 28, 2019. As the respective contract is about to finish, the administrative decisions are explication of the fact that the company does not wish to continue with your high-end services. It is just a corporate decision taken by higher authorities without any negative intentions.
As a part of compensation, you will be paid till the last date of the contract as full and final settlement. Therefore, you are requested to handover the company laptop and mobile to the HR Manager and get clearance from the departments. On submission of the clearance details, you will be provided with a certificate on your last working day. Along with this, you will be given an experience certificate with details description of the responsibilities handled at Adroit Web Solutions Pvt. Ltd. This will help you in getting excellent opportunities and open ways for more job prospects.
The end of the contract does not mean that your journey to success has halted. In fact, this will make you progress on the path of brighter future. Though, the contract between you and our company has come to an end; still, we have retained your contact details in our record bank. As the requirement of the company persists in near future, we might contact you again for your valuable services. We wish you all the best in life and a prosperous career ahead.
Thanks,
Shreya Bansal
HR Manager
Click here to download Contract Completion and Not Continue Further Letter Format in Word
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Categories: Letters Tags: Contract, Employee, Employee letter
Warning Letter to Employees Refusing to Work
An organization has all kinds of people. Well some are very prompt with doing the task assigned to them and some on the other hand simply refuse to work. Every company has its own style of dealing with employees who say no to work. Writing a formal letter to employee who refuses to work is one way of warning them. Good companies always send warning letters in such scenarios.
If you also have to frame a warning letter to employees who say no to work then given below is a template sample that you can follow.
Warning Letter to Employees Who Say No To Work
From:
Samantha Brown
HR Manager,
Universal Cosmetics Pvt. Ltd.
42 Richmond Street,
London
Date: 14th July, 2017
To,
Robin Mars
Sales Executive,
11, St. Anthony Street
London
Dear Mr. Robin,
The management has been informed that you were assigned a job of dealing with our reputed customers on 12th July, 2017 but you refused to follow the instructions of your Manager.
We would like to warm you that our Company will not tolerate any such kind of misconduct or negligence from your end. If any such behavior is noticed in future then you will have to face serious consequences as actions against termination will be taken.
Consider this as a final warning and we hope that you would work without any negligence in future.
Regards,
Samantha Brown
Production Manager,
Universal Cosmetics Pvt. Ltd.
Click here to Download Warning letter to employee who refuse to work
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Sample Request Letter for Permission to Interview
Whenever you are planning to interview some personality then the official way of going about it is seeking permission to interview by writing a formal request letter. Such a letter should contain the reason for which you wish to interview the person, the estimated time for which you need to interview him and the number of questions you have to ask. This makes your request letter complete and informative leaving no room for any kind of doubt.
So refer to the sample given below and create a personalized letter seeking permission to interview in a professional way.
Sample Request Letter for Permission to Interview
Samantha Brown
123 52nd Park Street
California
Ph: 1234-56789
Email: [email protected]
Date: 02.02.15
Robert Wills
Chairman,
National Food Association
B 15 6th Block
Jackson Street
California
Dear Mr. Wills,
I am a student pursuing a three year course in Food & Nutrition at Manchester University. I received your name from my professor Dr. Richard Thomson and I would be really very thankful if I could meet with you in person.
I would like to interview you in person. Please let me know that if you are available during the first week of March, 2015 so that I can make arrangements for the interview accordingly. I have a set of approximately eight questions to ask which will roughly take 30-40 minutes of your precious time. I highly appreciate for considering my request.
I shall call you on 05.02.15 to find out if you are available on the duration mentioned above or you may leave a message for on the contact information mentioned above.
Thanking in anticipation. I am looking forward to meet with you.
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Categories: Letters Tags: permission letter, Request Letter
Sample Termination Letter for Insubordination
Sometimes an employee is terminated on the grounds that his behavior is abusive or he is a threat to someone else in the organization. This is called termination based on insubordination. During this process, it is needed that all sort of investigation is made before reaching to a final decision and before sending the termination letter to the candidate.
In such a letter, it is really very important to include all the details of the event(s) which have led to such an action against the employee. It is important that it should contain date of alleged violation(s), proofs related with it and the date from which termination will be effective. Make sure that you do not include any detail that is not related with the event. Here is a sample of termination letter for subordination which you can use for writing your customized drafts.
Sample of Termination Letter for Insubordination
Date: 4th February, 2015
Mr. Sam Jackson
General Manager
ABC Corporation Pvt. Ltd.
12 Park Avenue
New York
To,
Mr. Sam Brown
52 Richmond Street
New York
Dear Mr. Brown,
This is to inform you that as of January 16, 2015, your employment with ABC Corporation Pvt. Ltd. is terminated. You are dismissed from your roles and responsibilities for cause, specifically for insubordination. All sorts of supporting evidences for ever incident that are mentioned below have been complied in your employee file. Here are some of the events which have been responsible for such an action.
On November 10, 2014, a written warning was sanctioned to you for using abusive language in office. The copy of the same letter which was signed by you has been filed in your employee file. On November 26, 2014, you again showed the same kind of obscene behavior against another member of your team. Again a warning letter was issued to you and it included the final warning of dismissing you in case there is third violation.
Again on January 15, 2015, it has been recorded that you have misbehaved and threatened one of the company employees from your department. As this is the third incident in a row which shows that you are not taking our warnings seriously and you do not wish to behave in a professional manner as mentioned in the policies of the company. This being your final violation, we are forced to terminate you immediately as there seems to be no hope for changes in your behavior.
All the documents like the final paycheck, the accrued and unused PTO and all other documents shall be mailed to the address mentioned in your employee file. On January 16, 2015, we have issued a restraining order against you and hence you are not allowed in the distance of 100 meters of company property. The same applies for the employees you have assaulted and threatened. In case you have any queries then you can send that to me in writing on the address mentioned above.
Regards
Mr. Sam Jackson
General Manager
ABC Corporation Pvt. Ltd.
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Categories: Letters Tags: INSUBORDINATION, Termination Letter
Voluntary Termination Letter to Employee
A voluntary termination letter to employee is a formal letter sent by the employer to the employee in response to his letter of resignation that he wishes to leave the company. This response is to acknowledge and accept the resignation. It may be based on a mutual agreement or may be initiated by any one party.
Such a letter should contain all the important details like the date of termination etc. to ensure that it is complete in every sense. If you are an human resource manager at some company and you have to write such a draft then use the sample template given below as the basis of creating your own letter.
Format of Voluntary Termination Letter to Employee
Date: 3th February, 2015
Mr. Sam Jackson
Human Resource Manager
ABC Corporation Pvt. Ltd.
12 Park Avenue
New York
To,
Mr. Sam Brown
52 Richmond Street
New York
Dear Mr. Brown,
This letter is to confirm that we have received your resignation letter on January 14, 2015. According to that letter, you wish to resign from the post of Marketing Executive at ABC Corporation Pvt. Ltd., effective February 1, 2015, to pursue further studies at Michigan University. We accept your resignation and confirm that your employment with our company will be terminated on February 1, 2015.
As mentioned in your letter, the reason for quitting ABC Corporation Pvt. Ltd. is that you wish to pursue a Master degree in Business Administration which will be a wonderful addition to your skills and education. We encourage and support your decision to study further and accomplish your career goals. We highly appreciate your dedication and loyalty which has impressed us for two long years. Moreover, if you wish to join us after your MBA, we will be happy to have you back in our organization.
I would be really happy to have the opportunity to conduct an exit interview with you during the last week of January which will also be your last working week with the company. You may call my assistant at 123-45678 to fix an appointment for exit interview. Hopefully, we are able to schedule it at some mutually beneficial time which is convenient to both of us. In case, you are unable to visit my office for the interview then please let my assistant know about it so that she can mail you a written form which you can fill and send without having to visit in person.
I request to please return all the company owned properties and written communications in your possession on your last working day with the company. The last paycheck will be sent to you on February 15, 2015 along with other documents. In case, you have any further queries or doubts, please feel free to get in touch with me.
Sincerely,
Sam Jackson
Human Resource Manager
ABC Corporation Pvt. Ltd.
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Categories: Letters Tags: Employee, Termination Letter, Voluntary
Sample Letter of Termination for Cause
Performance and productivity are essential when a company hires an employee. And when an employee fails to deliver a desired level of performance or doesn’t behave in the good of the company then his termination is called termination for cause. Sometimes there is more than one reason for firing the employee. Usually such a letter is framed by the HR manager or owner of the company and summarizes the employer’s justification for his action. It is always better to include some details of violations and other documented proofs as evidences to prove the allegations.
Here is a format template of termination for cause letter which has been drafted in a formal manner keeping in mind all the basic details which should feature in it.
Sample Letter of Termination for Cause
Date: 2nd February, 2015
Mr. Sam Jackson
General Manager
ABC Corporation Pvt. Ltd.
12 Park Avenue
New York
To,
Mr. Sam Brown
52 Richmond Street
New York
Dear Mr. Brown,
The purpose of this letter is to inform your employment with ABC Corporation Pvt. Ltd. is terminated, effective immediately. This is termination for cause. We have recorded evidences that explain that you have willfully abused your managerial position to take benefits which have hampered the overall image of the organization. Here is the list of events based on which the management has taken such a decision:
On December 20, 2014, it was noticed that you had spent an amount of $ 1,200 on entertaining the team of delegates from Japan without seeking any approval from the financial department. You are aware of the company policy according to which any expenditure above $ 500 should be made after approval from the finance department.
On January 1, 2015, you forcefully asked the finance department to settle your conveyance expenses of $ 1,000 which is beyond the higher limits set by the company. As per company policy, no reimbursement shall be made for personal conveyance usage. There is no possibility that you could have spent such a large sum of money on taking clients out.
On January 10, 2015, we have been informed by one of our associates that you have asked them for heavy discounts on the services offered by their company for your personal use. As per our rules, you cannot use the name of the company for your personal benefits as it clearly hampers the image of the company.
Each and every policy of the company has been very clearly mentioned in the handbook and these are also mentioned during the training sessions to bring clarity. You have been one of the star trainers at our company who take orientation sessions for the new recruits and it is in no way possible that you are not aware of these basic policies.
You are expected to return any of the company properties which you have not surrendered yet during the period of one week after receiving this letter. You were handed over a set of documents consisting of details related with your paycheck, pay for unused PTO and commission pay at the meeting. In case you have any questions, you can always write to me on the address mentioned in the letter.
Regards,
Mr. Sam Jackson
General Manager
ABC Corporation Pvt. Ltd.
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Categories: Letters Tags: Cause, Termination Letter