B1 Sample Invitation Letter

Please find the enclosed B1 invitation letter format.

BI visa format is also available in the US consulate you can approach them they will give you a detail format as per their requirements


February 24, 2012


The Visa Officer

The American Consulate General

Chennai 600006


Sub: Request for Multiple Entry Business Visa for Mr. XYZ


Sir /Madam


Mr. XYZ, a Consultant employed with our company is required to travel to the United States.  The details of his visit are as follows:


Duration of Visit:  March 10th, 2012 to March 23rd, 2012

Place of Visit:  SAJIX INC     (US ADDRESS).


Tel No.: ____ (US contact #)

Purpose of Visit:  Sajix Inc. (“Sajix USA”) has entered into a contract with Ford Foundation, USA to develop an application as described below:

The Grants Budget System (GBS) is a web-based computer application that tracks grant budgets from the earliest projection of a grant through to approval.

Pursuant to this contract, Sajix India Pvt. Ltd. will perform the above referenced activities in its development center at Vizag, India.


Mr. XYZ, a Consultant is a part of the team which would execute the above assignment. The purpose of the visit is to gain an overview of Ford Foundation, USA business model, understand the IT infrastructure / architecture at Ford Foundation and the various proprietary tools and technologies being used at Ford Foundation, study the application and gain familiarity with various processes and standards related to software development lifecycle being followed at Ford Foundation. Understand and plan the tasks to be performed in the development center at Vizag, India.


Expenses:  All the expenses for the above trip including travel, local conveyance, food, stay, communications, insurance etc. would be borne by our company.



A brief profile of our company is enclosed for your kind perusal.


We request you to kindly issue a multiple entry business visa to                                                Mr. XYZ with a minimum term of a 3 month stay.  During his stay in the United States, Mr. XYZ will not be compensated by Sajix, Inc. (USA). Mr. XYZ will abide by the terms and conditions of his B-1 visa.



Thanking You


For XYZ Pvt. Ltd.



Mr. _______

Senior Vice President- India Operations.



  1. Itinerary
  2. Company Profile.








Meeting with


10th March Departure from India
12th March Project Brief Mr. Steve Weiss, Mr. Sandipan, Mr. Dheeraj Misra and others Sajix Inc. USA.
13th March – 15thMarch  Understand the Project background, Client Expectations, Technical Architecture, Existing infrastructure etc. for the Ford Foundation  projects from the Sajix USA Technical Team Mr. Sandipan, Mr. Dheeraj Misra Sajix Inc. USA
16th March – 20th March Introduction to the Project Coordination team and various software users of Ford Foundation Renu Nair to coordinate Ford Foundation, USA.
21st March – 22nd  March  Summarizing the visit, presenting project plan which would be executed from the Indian office. Jim Dietrich, Mr. Dheeraj Misra, Mr. Sandipan. Sajix Inc. / Ford Foundation, USA


Travel back to India









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