HrformatsHere is a sample disciplinary Memo Format used against an employee for misconduct.
To,
So & so
Emp. no.
Dept.
It is reported/alleged against you that, you
Mr. Emp. No. Designation
Had (what ever he has done, in details). This act of your as mentioned above constitutes misconduct as per the certified Standing Orders of the Company, as read
“(here give the clause no. and narrate the full misconduct as is in the Standing Orders of the company).”
Therefore your are hereby required to give your written explanation as to why suitable action should not be taken against you for the said misconduct.
Your written explanation should reach us within 48 hrs of receipt of this notice.
Failing which it will be construe that you have no explanation to offer and action deemed fit shall be taken against you.
Click Here To Download Memo Format
I’ve been trying to find what is the turn around time for a memorandum to be given from the time an accused violation was done? Is it 48 hours from the time an accused violation was done or more than 2 days? Is there a law stating that if there was a violation done, a memorandum should be issued by human resources right away? what if an accused violation was done three months ago? will it still be accepted even three months already passed? Thanks