Office 5S Checklist
I have Attached Office 5S Checklist
| CATEGORY | CRITERIA | AUDIT PERIOD | SCORING SYSTEM | ||||||||
| Sort | Distinguish between what is needed and not needed | 1 | 2 | 3 | 4 | Scale / # Problems | Rating / Score | ||||
| Sort Through & Discard Unused Items | Procedures are established to identify unnecessary items | High – 5 or more | 0 | ||||||||
| Unneeded equip., storage, furniture, etc. exist | 3-4 | 1 | |||||||||
| Unneeded items on walls / bulletin boards, etc. exist | 2 | 2 | |||||||||
| Aisles, stairways, corners etc. are free of items | 1 | 3 | |||||||||
| Unneeded inventory, supplies, parts, or materials exist (drawers / cabinets / work surfaces / storage areas) | Low – None | 4 | |||||||||
| Set in Order | A place for everything and everything in its place | 1 | 2 | 3 | 4 | SHEET SUMMARY | |||||
| Use Labels, Lines, Signs & Colors to identify Normal vs. Abnormal Conditions | All items have a specific location | Average Scores | 1 | 2 | 3 | 4 | |||||
| Shared drawers, cabinets, work surfaces, and storage areas are clearly labeled and well organized | Sort | 0.0 | 0.0 | 0.0 | 0.0 | ||||||
| Personal drawers, cabinets, desktops, and storage areas are clearly marked and/or well organized | Set in Order | 0.0 | 0.0 | 0.0 | 0.0 | ||||||
| All items are placed in the proper location | Shine | 0.0 | 0.0 | 0.0 | 0.0 | ||||||
| Aisleways, workstations, equipment locations are identified | Standardize | 0.0 | 0.0 | 0.0 | 0.0 | ||||||
| Sustain | 0.0 | 0.0 | 0.0 | 0.0 | |||||||
| Shine | Routine discipline maintaining a clean and organized workplace | 1 | 2 | 3 | 4 | Total Average Score | 0.0 | 0.0 | 0.0 | 0.0 | |
| Cleaning is a Method of Inspection, Look for Hidden Defects | Equipment, computers, work surfaces, and storage areas are clean | ||||||||||
| Garbage and recyclables are collected and disposed correctly | |||||||||||
| E-mails and paper are filed daily | |||||||||||
| Shared areas are cleaned and maintained regularly | Average Scores | Q1 | Q2 | Q3 | Q4 | ||||||
| Sort | 0 | 0 | 0 | 0 | |||||||
| Standardize | Preventing the area from having abnormal operating conditions | 1 | 2 | 3 | 4 | Set in Order | 0 | 0 | 0 | 0 | |
| Standardize the Rules to Make 5S a Habit | Specific cleaning and organizing tasks have been developed and assigned for the work area | Shine | 0 | 0 | 0 | 0 | |||||
| Staff is trained and fully understands 5S procedures | Standardized | 0 | 0 | 0 | 0 | ||||||
| 5S standards are clearly displayed | Sustain | 0 | 0 | 0 | 0 | ||||||
| Visual management tools identify if work is complete | |||||||||||
| Sustain | Stick to the rules (self-discipline) | 1 | 2 | 3 | 4 | Area Audited: | |||||
| Sustaining plans are developed to ensure accountability | Everyone is involved in the improvement activities | ||||||||||
| Standardized cleaning and work procedures are followed | Auditor: | ||||||||||
| 5S documentation and instructions are current | |||||||||||
| 5S audits occur regularly | |||||||||||
| Comments | |||||||||||
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