Disciplinary Memo to Employee – Format

Here is a sample disciplinary Memo Format used against an employee for misconduct.


So & so

Emp. no.


It is reported/alleged against you that, you

Mr.                Emp. No.             Designation

Had (what ever he has done, in details). This act of your as mentioned above constitutes misconduct as per the certified Standing Orders of the Company, as read

“(here give the clause no. and narrate the full misconduct as is in the Standing Orders of the company).”

Therefore your are hereby required to give your written explanation as to why suitable action should not be taken against you for the said misconduct.

Your written explanation should reach us within 48 hrs of receipt of this notice.

Failing which it will be construe that you have no explanation to offer and action deemed fit shall be taken against you.


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