Eliminate what is unneeded and decide what is needed
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Question
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SCORE
INITIAL SITUATION
FIRST IMPROVEMENTS
DEVELOPMENT
INTEGRATED SYSTEM
EXCELLENCE
1.
Unneeded objects
Are there any unneeded things (newspapers, samples, various items) on shelves and in file cabinets?
0
2.
Unneeded files
Are there any files requiring specific archiving?
0
3.
Cables and wires
Are there any computer cables and wires lying about on the floor?
0
4,
Walls, equipment and partitions
Are walls, machines or boards covered in unneeded calendars and posters?
0
Total S1
0
2nd S: Set in order
Define a specific location for every item needed
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Question
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INITIAL SITUATION
FIRST IMPROVEMENTS
DEVELOPMENT
INTEGRATED SYSTEM
EXCELLENCE
SCORE
1.
Shelves and filing cabinets
Are shelves and filing cabinets identified with labels, markings and visible codes?
2
2
2.
Documents, files and binders identification
Is there any indication of title, number, name of person in charge, and/or date on file or binders?
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2
3.
Easiness of use
Are documents, stationery, materials well-ordered and easy to reach and return to their location?
1
1
4,
Areas indication
Are the various areas, cabinets, and offices clearly identified?
2
2
Total S2
7
3rd S: Shine and sweep
Keep the workplace clean and eliminate abnormalities
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Question
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INITIAL SITUATION
FIRST IMPROVEMENTS
DEVELOPMENT
INTEGRATED SYSTEM
EXCELLENCE
SCORE
1.
Cleanliness of floors and walls
Are floors, carpets and walls clean, do paintworks need re-doing? Are windows, shelves and plants regularly dusted and cleaned?
0
2.
Updating tasks
Is there a specific person in charge of keeping files up-to-date for each subject?
0
3.
Wastebaskets
Are wastebaskets and destroyer bins regularly emptied before they overflow?
0
4,
Feeling of tidiness and cleanliness
Offices are clean, few documents are not filed.
0
Total S3
0
4th S: Standardize
Create a visually managed workplace
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Question
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6
SCORE
INITIAL SITUATION
FIRST IMPROVEMENTS
DEVELOPMENT
INTEGRATED SYSTEM
EXCELLENCE
1,
Visualization
The location of files, books, articles and stationary can be seen at a glance. All cabinets are visually defined with their contents.
0
2,
Confidential documents and archiving
Is there a procedure for dealing with confidential documents and archives?
0
3,
Shared filing
Have team defined a shared filing system in the computer system and are the work-in-process files managed with a visual system indicating progress level and things to do?
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4,
Stationary
Are minimum supplies levels clearly indicated?
0
Total S4
0
5th S: Sustain
Sustain improvements and make further company wide improvements
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Question
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INITIAL SITUATION
FIRST IMPROVEMENTS
DEVELOPMENT
INTEGRATED SYSTEM
EXCELLENCE
SCORE
1,
Meetings
Do team members carry out regular meetings in a specific area?
0
2.
Work schedules and performance
Are activity scheduling, departments tasks and performance indicators clear and visualized?
0
3.
Schedules
Are meetings and traveling schedules clearly visualized and displayed?
0
4,
Audits and updating
Have dates been set within the team for audits, and to update and dispose of documents?
The Human Resource Department of any organization is responsible for providing all the resources required to carry out routine tasks. When the office runs
Salaries of employees of a company are handled by the HR department. Sometimes calculation errors can occur in calculating the salaries of the employees
Hrformats 
Hrformats 
we required a office stationery list
list of office stationery items xls download