Eliminate what is unneeded and decide what is needed
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Question
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SCORE
INITIAL SITUATION
FIRST IMPROVEMENTS
DEVELOPMENT
INTEGRATED SYSTEM
EXCELLENCE
1.
Unneeded objects
Are there any unneeded things (newspapers, samples, various items) on shelves and in file cabinets?
0
2.
Unneeded files
Are there any files requiring specific archiving?
0
3.
Cables and wires
Are there any computer cables and wires lying about on the floor?
0
4,
Walls, equipment and partitions
Are walls, machines or boards covered in unneeded calendars and posters?
0
Total S1
0
2nd S: Set in order
Define a specific location for every item needed
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Question
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INITIAL SITUATION
FIRST IMPROVEMENTS
DEVELOPMENT
INTEGRATED SYSTEM
EXCELLENCE
SCORE
1.
Shelves and filing cabinets
Are shelves and filing cabinets identified with labels, markings and visible codes?
2
2
2.
Documents, files and binders identification
Is there any indication of title, number, name of person in charge, and/or date on file or binders?
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2
3.
Easiness of use
Are documents, stationery, materials well-ordered and easy to reach and return to their location?
1
1
4,
Areas indication
Are the various areas, cabinets, and offices clearly identified?
2
2
Total S2
7
3rd S: Shine and sweep
Keep the workplace clean and eliminate abnormalities
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Question
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INITIAL SITUATION
FIRST IMPROVEMENTS
DEVELOPMENT
INTEGRATED SYSTEM
EXCELLENCE
SCORE
1.
Cleanliness of floors and walls
Are floors, carpets and walls clean, do paintworks need re-doing? Are windows, shelves and plants regularly dusted and cleaned?
0
2.
Updating tasks
Is there a specific person in charge of keeping files up-to-date for each subject?
0
3.
Wastebaskets
Are wastebaskets and destroyer bins regularly emptied before they overflow?
0
4,
Feeling of tidiness and cleanliness
Offices are clean, few documents are not filed.
0
Total S3
0
4th S: Standardize
Create a visually managed workplace
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Question
1
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6
SCORE
INITIAL SITUATION
FIRST IMPROVEMENTS
DEVELOPMENT
INTEGRATED SYSTEM
EXCELLENCE
1,
Visualization
The location of files, books, articles and stationary can be seen at a glance. All cabinets are visually defined with their contents.
0
2,
Confidential documents and archiving
Is there a procedure for dealing with confidential documents and archives?
0
3,
Shared filing
Have team defined a shared filing system in the computer system and are the work-in-process files managed with a visual system indicating progress level and things to do?
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4,
Stationary
Are minimum supplies levels clearly indicated?
0
Total S4
0
5th S: Sustain
Sustain improvements and make further company wide improvements
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Question
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INITIAL SITUATION
FIRST IMPROVEMENTS
DEVELOPMENT
INTEGRATED SYSTEM
EXCELLENCE
SCORE
1,
Meetings
Do team members carry out regular meetings in a specific area?
0
2.
Work schedules and performance
Are activity scheduling, departments tasks and performance indicators clear and visualized?
0
3.
Schedules
Are meetings and traveling schedules clearly visualized and displayed?
0
4,
Audits and updating
Have dates been set within the team for audits, and to update and dispose of documents?