Sample Request Letter for Removing Penalty Imposed by Company

In case you have been punished with a penalty for some wrong action at work then you can always write a request letter for cancellation of penalty in case you feel that you have a strong case to put forward. There is no harm in putting across your side of the story by using penalty waiver request letter sample if you have a strong reason behind your actions.

In this post, we have come up with a sample letter waiver of penalty for reasonable cause. You can use this template for request to remove the penalty to create a customized one.

Format for Requesting to Remove Penalty Imposed On You

From:

Andy Jacob

54, Richmond Villas

London

Date: October 4th, 2025

To,

Mr. Simon Smith

HR Manager

Zenith Technologies

London

Sub: Request Letter to Waive Penalty

Dear Sir,

I am writing this letter in response to your letter dated September 19^th, 2025 bearing subject “Imposition of the penalty” because of my absence from work on September 16^th, 2025.

I would like to put across that I had met with a small accident on that day while coming to office and that’s the reason I could report to work but I had informed my team leader, Mr. Jack Brown, as soon as I was in a condition to make a call.

By far, I have always been particular about informing about my absence from work and promise to keep doing the same without failure but this time, the condition was such that I was taken to the hospital and was under the effect of anesthesia for a couple of hours because of which I was unable to inform my team leader.

I, therefore, request you to please waive off the penalty that I have been imposed with considering my situation as well as my track record.

I am hopeful that you will consider my request.

Thanking you.

Sincerely,

Andy Jacob

UX Developer

Employee ID: 12345