Posts tagged "Circular"

Sample of Circular for Leave/Leave Request Procedure

Who doesn’t like leaves but when employees get very casual with taking leaves, a strict action against them is much needed. Despite explaining the leave procedure to employees and stating with clarity the complete annual leave application procedure and other formalities, they often end up staying absent from work and in that case a straight and clear warning via circular for leave without intimation or holiday circular to employees has to be issued. HR circular format for employees are very helpful in this situation.

Given below is a leave memo sample. This sample leave restriction letter clearly states the company rules and actions against the failures. Using this circular for declaring holiday format, you can write leave circular for your own company. Follow this simple memo to staff on leave application for drafting a customized one.

Sample Circular for Leave Restriction

Date: 23.10.18

Dear Employees,

On analyzing the frequent leaves taken by employees in the span of last six months, Management has concluded a very casual attitude of employees towards their job. We have recorded highly dissatisfying and unprofessional approach amongst most of the employees because they have been taking off from work with any intimation to their respective Managers or Team Leaders which is definitely against the rules of the Company.

We would like to highlight that this kind of indiscipline at work will not be accepted. So finally, the Management has decided to take serious actions against all those employees who do not adhere to the rules in relation with leaves stated by the Company. To bring more clarity, we are once again stating those rules for your convenience and we expect all of you to follow them seriously.

  • Every employee is entitled for 2 paid sick leaves every month.
  • It is compulsory to have your leave application sanctioned from your Manager, in case of both paid and non-paid leaves. Leaves without application can attract action.
  • Being absent from work without any prior information will lead to deduction in pay for that day.
  • In case of emergency situation, reason in writing has to be presented to the HR Department at the earliest.
  • Reporting to work at 10 a.m. every day from Monday to Friday is must and leaving early from work is not allowed.

All employees must keep in mind these rules and in case of any confusion, please contact the HR Department.

We hope that our employees are going to follow these rules seriously to avoid any action against them.


Raman Mehta

HR Manager

Globus Technologies Pvt. Ltd.

Click here to download sample of Circular for Leave format in word

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Paternity Leave Application for Central Government Employees
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Warning Letter or Memo To Employee
Format of Half Day Leave Application Email
Sandwich Leave Rule Policy In Simple Words
Employee Retirement Policy in India For Pharma Company
Best Way to Manage Sandwich Leave

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Posted by Hrformats - October 23, 2018 at 11:11 AM

Categories: Letters   Tags: , , ,

Letter Offering Circular to Maintain Timings for Late Coming Employees

Letter Offering Circular to Maintain Timings for Late Coming Employees

Punctuality in attendance is expected of the employees in any organization. Unfailing observance of work discipline is something that is not tolerated. Almost every company has a policy for attendance to keep a check on the punctuality quotient of the employees. They deduct a certain amount from their salary for late reporting. This step is considered as a standard in many companies. However, it has a drawback. Employees raise the question that if an amount is deducted for late coming, overtime should as well be given for staying late.

But nonetheless, a letter is sent to the late comers as circulars to maintain office timings. Below is a sample letter to give a better idea on the same.

Sample Circular Letter to Remind about Timings to Late Comers


The Staff

(Organization name)

Date: __/__/__

Sub: To impose punctuality in attendance

Hi All,

This is to bring into notice that a lot of irregularities and indiscipline in the staff members have been recorded in recent days which have lead to tremendous inconvenience to the organization and its growth. Being a service oriented company, we offer certain flexibility to some of the employees with the permission by their consent Department heads, but the same is not allowed for all.

Henceforth, if the management find as such kind of irregularity repeated in the working atmosphere that is against the Terms and Conditions of the company, the management may take necessary action like deduction in pay as mentioned during appointment. It is hence expected of all employees to be in right time effective today.



Authorized Signatory

Click Here To Download Letter Offering Circular to Maintain Timings for Late Comers

Related Other Letter Format

I Will be Coming Late to Office Today Email Format
Circular About Office Timing
Request Letter for Approval of Change in Office Timing
Application Format for Shift Change in Office
Office Timings Email to Employees
Letter Format for Intimating the Workers that Sunday is a Working Day
Excuse Letter of Absence for Covid-19 Vaccine

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Posted by Hrformats - April 28, 2014 at 12:49 PM

Categories: HR   Tags: , ,

EPFO Circular No.WSU/5(1)/2003/11146

Please find attached EPFO Circular No.WSU/5(1)/2003/11146 dated 20th July 2012 for your information.


Click Here To Download EPF Circular E Passbook For Members

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Posted by Hrformats - July 21, 2012 at 8:02 AM

Categories: Hiring, HR   Tags: , , , ,

Minimum Wages Circular i.r.o West Bengal

Attached find the Minimum Wages Circular i.r.o the employment of Construction & Maintenance of Road or in Building Operations in West Bengal and a calculation sheet of VDA (ZONE – A & B) w.r.t Minimum Wages (u need to change only the rise in CPI for unskilled workers in excell sheet- U will get Minimu Wages of all category).

Click Here To Download Minimum Wages & VDA FOR ZONE A & B

Click Here To Download Minimum Wages Circular Jan11

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Posted by Hrformats - May 6, 2011 at 9:45 AM

Categories: Wages   Tags: ,