Every employee needs motivation. Employee recognition is one of the best ways to acknowledge the efforts of your assets. It is worth the time and every penny you spend on it. It is the best way to make employees feel good about the company and its goals. Employee recognition letters are a smart way for encouraging your employees and creating high morale in them.
Here are a few guidelines to help you write the best formal employee recognition letters followed by professionally framed samples for your reference. Refer to the format and follow these tips to draft fine letters that can bring out the best in your human resources.
Tips for Writing Employee Recognition Letter
Here are some important tips which must be kept in mind while framing a formal letter.
- Keep it personalized. You must mention the name of the employee while writing such a letter to have that personal touch in your draft.
- Keep it short and simple. You must make sure that the letter is short and simple. It should not be elaborate. It should rather be very specific.
- Recognize the efforts. It is important that your letter recognizes the efforts of the employee in a very clear manner. Mention the kind of behavior organization expects from its employees and simultaneously encourage him to perform the good job that he has been doing.
- Keep it encouraging. The tone of such a letter should be motivating and encouraging. Remember that the purpose of such a draft is to induce more confidence in the employee.
- Timing is important. You must make sure that your timing of recognizing the efforts of your employee is just right. Do not delay it as then the charm is gone.
Example of Employee Recognition Letter
Dear Mr. Robert Brown,
I, on behalf of the Marketing Department, appreciate you and your team on the amazing efforts and dedication you have showed by successfully handling the project that was handed to you. I was elated to see the timely accomplishment of all the targets. I personally thank you for leading the team and making sure that all the goals are achieved.
We sincerely acknowledge and appreciate your role in the successful accomplishment of the project and hope that you will keep doing amazing work in times to come.
On behalf of the management, we want to bring to your notice that we highly acknowledge your dedication and sincerity towards the work. We are honored to have you in our company.
Award & Reward policy
Doc. No. HR/Policy/0024
|POLICY TITLE: Employee Recognition Policy||Document Type: Central|
In-charge Division/Department: HR Department
|AUTHOR / DEPT. HEAD:||GEN. MANAGER:|
CC: Planning, Procurement, Finance, Projects, Marketing & Technical, Administration
|Effective Date: 30/July/2012|
DESCRIPTION OF CHANGES
|INITIAL RELEASE||Kashif Mumtaz Ahmed|
- 1. General
This policy is intended to recognize and appreciate an employee on outstanding contributions that further the goals and objectives of alfaal. Sincere thanks never grow old. Ongoing, meaningful rewards and recognition provide an effective, low cost way of raising moral and encouraging higher levels of performance.
- 2. Definitions
Pride – refers to self-respect, to satisfaction derived from achievements, to qualities or skills that do one credit. Pride can be derived from various sources and is experienced at different levels:
- individual pride in the workplace (personal/team/work-unit);
- organizational pride (department or agency);
Pride is enhanced when appreciation is conveyed through recognition.
Recognition (reconnaissance) – refers to validation through demonstrated appreciation, to acknowledgement and, in some cases, to awards. Recognition covers a range of formal and informal practices in the workplace that collectively express and reinforce values and the way that people work together.
Formal recognition – refers to structured, scheduled activities (for example, the Awards of Excellence,) and departmental-level recognition events. The credibility and integrity of formal recognition programs within organizations and institutions is crucial.
Informal recognition – refers to everyday issues of trust, self-worth and working relationships with others. Informal recognition is extremely important in fostering pride, but is often overlooked. This type of recognition supports an employee’s identification with the organization and its mission, and provides a foundation for formal recognition.
- 3. Employee Recognition Ideas
Employee recognition can be possible by two ways
1) With No Cost
2) With minor to moderate cost
1.1 Employee Recognition Ideas (no cost)
i) Create and post an “Employee Honor Roll” in reception area
ii) Make a thank you card
iii) Give employees an extra long lunch break
iv) Establish a place to display memos, posters, photos and so on, recognizing progress towards goals and thanking individual employees for their help.
v) Establish a “Behind the Scenes” award
vi) At a monthly staff meeting, award an Employee of the moth and invite co-workers at the meeting to say why that person is deserving of the award.
vii) Recognize employees who actively serve the community.
viii) Start an employee recognition program. Give points for attendance, punctuality, teamwork etc. Provide gift certificates to employees who reach certain point goals.
ix) Find ways to reward department – specific performance
x) Plan a surprise achievement celebration for an employee or group of employees.
xi) Write a letter of praise recognizing specific contributions and accomplishments. Send a copy to senior management and the employee’s personnel file.
xii) Acknowledge individual achievement by using employee names in status reports.
xiii) Greet employees by name.
xiv) Practice positive nonverbal behaviors that demonstrate appreciation, such as smiles or a handshake.
xv) When someone has spent long hours at work, give a letter of thanks to him.
xvi) Acknowledge and celebrate birthdays.
xvii) Arrange for an outstanding employee to have lunch.
1.2 Employee Recognition Ideas (minor to moderate cost)
i) Plan a surprise picnic.
ii) Create a Hall of fame wall with photos of outstanding employees
iii) Make a photo collage about a successful project that shows the people that worked on it.
iv) Make and deliver a fruit basket.
v) Inscribe a favourite book.
vi) One a year, have a “Staff Appreciation Day”
vii) Give flowers to an employee
viii) Give a blue ribbon to an employee for achievement
ix) Give puzzle as a award to a problem solver.
x) Have weekly breakfast with group of employees.
xi) Treat an employee to lunch.
xii) Send birthday cards to employee.