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Karnataka Shop Commercial Establishment Notification Dated 04-07-2012

I have Karnataka Shop Commercial Establishment Notification Dated 04-07-2012 .

 

 

Click Here To Download Shop Commercial Establishment new notification

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Posted by Hrformats - September 29, 2012 at 6:12 AM

Categories: HR   Tags: , , , ,

Checklist of induction for new employee

Kindly find the attached copy of format for checklist of INDUCTION/ORIENTATION for new employee

CHECK LIST FOR NEW JOINEES
 
NAME :…………………………… DESIGNATION :………………………………………
DEPARTMENT :……………..……….. DATE OF JOINING :………………………………
PRE-JOINING( MOST URGENT REQUIRED FROM THE EMPLOYEES)
SL.
No.
PARTICULARS To be filled by New Employee
(Please mention what document Submitted)
To be filled in by HR Department
(Please mention what document Received)
1 C. V.
2 EMPLOYMENT APPLICATION FORM:
3 DUPLICATE COPY OF OFFER LETTER DULY SIGNED BY PROSPECTIVE EMPLOYEE
4 Five (5) PASSPORT SIZE COLOR PHOTOGRAPHS & 01 FAMILY PHOTOGRAPH:
5 TWO (2) REFERENCE NAMES, DESIGNATION & CONTACT NO. FROM CURRENT EMPLOYER:
6 PHOTOCOPIES: (All)
Degree Certificate & Marksheet
– SSC / HSC board mark sheet
  (Please also specify what document
has been submitted)
7 IDENTITY PROOF: (Any one of the following)
– Valid Passport Photocopy
– Driving License Photocopy
– Voter ID card photocopy
(Election ID card)
– Pan card Photocopy
– Corporate Photo ID card
8 RESIDENTIAL ADDRESS PROOF:(Any one of the following)
– Telephone Bill
– Electricity Bill
– Valid Passport Photocopy
– Ration card
– Latest LIC premium receipt
9 LAST THREE (03) MONTHS SALARY SLIP FROM CURRENT EMPLOYER
(Please also specify- what document has been submitted)
10 COPY OF RELIEVING & EXPERIENCE LETTER FROM CURRENT EMPLOYER
11 LAST 03 MONTHS  BANK STATEMENT OF YOUR SALARY A/C OF YOUR CURRENT EMPLOYER
PERSON RESPONSIBLE FOR FILLING UP & VERIFYING THE ABOVE
(EMPLOYEE)
NAME:…………………….………                                                                                                                                                                                                                                       SIGNATURE:…………………………                                                                                                                                                                  DATE OF DOCUMENTS SUBMITTED: ……………………              LOCATION……………………………………………………………
(HR Department)
NAME:…………………                                                                                                                                                                                                                             SIGNATURE:…………………………                                                                                                                                                                    DATE OF DOCUMENTS RECEIVED: ……………………….
LOCATION……………………………………………………………
ORIENTATION CHECK LIST FROM HR DEPARTMENT
NAME :…………………………………………………………… DESIGNATION :…………………………………………………………………
DEPARTMENT :…………………………………………….. DATE OF JOINING :………………………………………………………………………
SL.
No.
PARTICULARS SPECIFICATIONS
1 OFFICE NOTE TO:
             – Security gate
             – Director
             – CEO
             – HR
             – Finance
2 REPORTING TO:
(Please specify the name & designation of the person)
3 INTRODUCTION TO MANAGEMENT / TEAM MEMBERS (Also send Welcome Note):
4 REFERENCE CHECK:
5 ENTRY IN THE REFERENCE REGISTER:
(if applicable)
6 I – CARD / SMART CARD ISSUED ON:
7 I – CARD / SMART CARD NO:
8 NAME ENTERED ON:
i) ATTENDANCE RECORD:
(Please specify the date of entering name in the attendance record)
ii) SALARY PROGRAMME:
(Please specify the date of entering name in the salary programme)
9 SALARY ACCOUNT :
(Account Details)
Name of Bank/Branch
– Saving Bank A/c No.
– A/c Holder Name  
14 Assets to be Provided:
Office Stationary
           – Any Other
(Please specify)
15 VISITING CARD:
(HR Department)
NAME:…………………………………………………………………                                                                                                                                                                                                                                       SIGNATURE:…………………………                                                                                                                                                                    DATE:…………………LOCATION……………………………………………………………
(CEO)
NAME:…………………………………………………………………                                                                                                                                                                                                                             SIGNATURE:…………………………                                                                                                                                                                    DATE:…………………LOCATION……………………………………………………………
ORIENTATION CHECK LIST FROM IT /  SYSTEM ADMIN DEPARTMENT
SL.
No.
PARTICULARS To be filled by New Employee To be filled by IT /  SYSTEM ADMIN DEPARTMENT
1 SYSTEM ALLOTTED:
3 TERMINAL:
Shared
– Individual
4 Username & Password Activation of Time management  / payroll
5 SERVICES ALLOWED:
(To be specified by IT head)
6 EMAIL CONFIGURED:
(Permission for external / internal
mail id to be given by IT head )
( Please mention the email id)
7 LOGIN CREATED:
             – Login Id @relyservices.om
             – Group
DIRECTOR – nkhot@
CEO – bpal @
HR –  hr@ & hemant@
FINANCE – finance@
PRODUCTION – bsachin@
SALES – Sales@
TRAINING  – bttrainer@
             -Space Allotted (MB)
8 PRINT ACCESS:
9 PRINT QUOTA:
10 INTERNET ACCESS TYPE:
  -A
-B
-Mail
-Super
10 SYSTEM / WORKSTATION ALLOTTED:
(Please specify the location)
11 SYSTEM / WORKSTATION ALLOTTED:
(Please specify the location)
PERSON RESPONSIBLE FOR AUTHORIZATION UP THE ABOVE
(EMPLOYEE)
NAME:…………………………………………………………………                                                                                                                                                                                                                                       SIGNATURE:…………………………                                                                                                                                                                    DATE:…………………LOCATION……………………………………………………………
(IT / System Admin Department)
NAME:…………………………………………………………………                                                                                                                                                                                                                             SIGNATURE:…………………………                                                                                                                                                                    DATE:…………………LOCATION……………………………………………………………

 

Click Here To Download Check List For New Join

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Posted by Hrformats - August 20, 2012 at 5:06 AM

Categories: HR   Tags: , , , ,

Self Introduction Letter

I have attached self introduction letter from a newly joined employee.

 

Mr.A has joined (XYZ Company Name) Bangalore as ——, —– Engineer for —- group.
He holds a graduate degree in Electronics and Telecommunication Engineering from xxxx and he brings with him xxyrs of industrial experience coupled with focused experience on Soc Design. Prior to joining us he was associated with xxxxx and xxxx.

Please join me in welcoming him to (XYZ Company).

 

OR

 

 

Hello All,

We have great addition to (XYZ Company Name) Bangalore. I request you all to join me and welcome Mr. ,,,,,,,, . He joined us on ……..(today) as a ……….

Below are few words about ,,,,,,,,,,,,, .

He holds a graduate degree in ,,,,,,,,,,,,,,,, from University and he brings with him +years of industrial experience coupled with focused experience on (,,,,,Domain)

Prior to joining us he was associated with ,,,,,,,,,,,,,,,

Hello (Name of the joinee)

We are all excited to have you part of (XYZ Company Name). Looking forward to have a great contribution from you in building (XYZ Company Name).

Thanks,

 

 Click Here To Download Self Introduction From A New Joinee

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Posted by Hrformats - August 11, 2012 at 6:18 AM

Categories: HR   Tags: , , , , ,

HR Policies in New Companies

I have Attached HR Policies in New Companies

 

HERE ARE SOME USEFUL GUIDELINES TO SET UP HR DEPARTMENT.

STAGE  1

Review  the  current practices/policies [ if  any]
Audit all  hr activities that are performed [ even the crude format]

HERE  ARE  THE  CORE  HR  KRAs [ key result areas]

KRA 1  :        Recruitment/Selection
KRA 2  :        Workforce Planning and Diversity
KRA 3  :        Performance Management
KRA 4  :        Reward Management
KRA 5 :        Workplace Management and Relations
KRA 6 :        A Safe and Healthy Workplace
KRA 7 :        Building Capabilities and Organisational Learning
KRA 8 :        Effective HR Management Systems, Support and Monitoring

STAGE 2

  • Understand the organization
  • Understand the organization structure
  • Understand the organization systems
  • Understand the organization politics/influential people
  • Understand the organization/individual roles
  • Understand the organization/positions
  • Understand the individual job descriptions
  • Understand the job/ job specifications etc…

 

STAGE 3

  • Discuss the values/beliefs with senior management/CEO and the need for HR department.
  • Discuss the expectations from HR department -short/medium/long term.
  • Discuss with CEO, the organization’s corporate objectives/strategies and how HR can contribute to the corporate objectives.
  • Discuss / seek consensus on organization structure / management process.
  • Discuss the current organization culture with senior management.
  • Discuss with CEO/senior management the core activities/competences and business drivers of the organization.

TO GET A GOOD START AND HOLD YOUR CREDIBILITY, YOU NEED THESE INFORMATIONS TO START YOUR WORK  ON  HR DEPT.

GET   A   COPY OF CORPORATE PLAN, WHICH OUTLINES THE  COMPANY’S  

  • VISION
  • MISSION
  • CORPORATE OBJECTIVES
  • CORPORATE STRATEGIES
    etc…

HR dept. is  a  support  unit  and  hence  must  work closely with  other  depts.

STAGE   4

Even  though  there  is  currently  no  HR  department, there are a  number of  HR activities are being  carried  out now.

YOU  HAVE  TO  KNOW  WHAT THEY ARE / HOW  IT  IS  BEING CARRIED  OUT / BY  WHOM.

TO  COLLECT  AND  CONSOLIDATE THESE, YOU  NEED TO  A QUICK  HR  AUDIT  OF  THE  PRESENT  SITUATION.

AFTER  you  gather  all  the  informations  and summarized, you  should  sit  down  with your  boss [ CEO]  and discuss and  prioritize  the  items, as  follows

  • URGENT / IMPORTANT
  • URGENT/ NOT IMPORTANT
  • NOT URGENT/ IMPORTANT
  • NOT URGENT / NOT IMPORTANT , BUT  NEEDED  DOWN THE LINE.

STAGE 5

Please   REVIEW   the HR  MANUAL , as  listed  below.
Pick  points out  of  it ,  as  per  your  need,  based  on  your discussion /  audit  results.

You may want to start up with

  • HR department OBJECTIVES.
  • HR  DEPARTMENT STRATEGIES
  • Draft on Recruitment  / Selection Procedure /PROCESS
  • Draft on  organization /  structure
  • Draft on  jobs’ analyses/ job descriptions/ job specifications/competences
  • Draft  on  payroll / compensation / administration
  • Appointment /confirmation / Termination / resignation /PROCEDURES/PROCESS
  • Induction program
  • Orientation  program
  • Employee  communications
  • Training & development of the employees
  • Performance Appraisals / management

Once you have  the  preliminary  draft ready, you  can  start  with your EMPLOYEE HANDBOOK [LIST PROVIDED BELOW]

STAGE 6

REVIEW THE  HRM  PROCESSES, MAKE A  NOTE OF  WHAT  YOU  THINK  ARE  IMPORTANT FOR  THE COMPANY  AND  THE  PRIORITY  ONES.

HRM PROCESSES

  • HR  AUDITING
  • HR  BUDGETING
  • Strategic  HRM  Planning
  • HR Strategies and Policies.
  • HR  and change management.
  • Competency-based HR
  • Knowledge management

JOB DEVELOPMENT

  • Job analysis
  • Job Role
  • Job Description.
  • Job specifications
  • Job enrichment
  • Job  rotation

RECRUITMENT/SELECTION

  • Recruitment
  • Selection
  • Induction
  • Orientation

ORGANIZATIONAL BEHAVIOR PROGRAMS

  • Employee  engagement
  • Motivation
  • Organization  culture
  • Organization  development

ORGANIZATION

  • Org. designing
  • Org. structuring
  • Org. development
  • Job / role  structuring

HUMAN RESOURCING

  • HR planning
  • Manpower  planning
  • Succession  planning
  • Talent management

PERFORMANCE MANAGEMENT

  • Performance appraisals
  • Performance managing the processes.

HR DEVELOPMENT

  • Org. learning
  • Training
  • Education
  • Development
  • Training  evaluation
  • E-learning
  • Management  development
  • Career planning /development.

REWARD MANAGEMENT

  • Job  evaluation
  • Managing  reward  process
  • Administration  of  rewards
  • Benefits

EMPLOYEE RELATIONS

  • Organization  communications
  • Employee communications.
  • Staff  amenities

HEALTH AND SAFETY.

  • OHS

 

 

 

 

 

 

 

 

HUMAN RESOURCE INFORMATION SYSTEM.
STAGE 7

REVIEW THE  HRM  SYSTEMS , MAKE A  NOTE OF  WHAT  YOU  THINK  ARE  IMPORTANT FOR  THE COMPANY  AND  THE  PRIORITY  ONES.

HR SYSTEMS

  • HR  strategic planning system
  • Human resource planning  system
  • Manpower  planning system
  • Job profiling system
  • Recruitment  &selection system
  • Performance appraisal  system
  • Performance management system
  • People development  systems
  • Career  planning  and  development  system
  • Succession  planning  system
  • Job enrichment  system
  • Compensation  planning and packaging system

THIS is just a common list.

AFTER   STAGE 1,2,3,4,5,6,7 MAKE A REPORT

  • What  is  the  current situation
  • What kind of  HR DEPARTMENT is required.
  • What you  think  are  your priorities
  • What  is  your  action plan
  • What is time schedule.

MAKE A TEMPORARY HR DEPARTMENT

  • ONE   HR MANAGER  [YOURSELF]
  • ONE  TRAINING MANAGER
  • ONE  SALARY ADMINISTRATION  MANAGER
  • ONE RECRUITMENT /SELECTION  MANAGER

 

 

 

DISCUSS THIS WITH THE SENIOR MANAGEMENT, SEEK THEIR APPROVAL/ BLESSINGS /SUPPORT

  • TO IMPLEMENT YOUR PLAN.
  • To win confidence/trust, you need to show credibility/functional knowledge level.
  • Initially, please do not rush with too many things. Take one thing at a time and do a thorough job. Everything must be done right at the first time.

 

PREPARING A HR MANUAL IS IMPORTANT. NOT ALL THAT IS LISTED HERE MAY BE NECESSARY AT FIRST.

DISCUSSING WITH SENIOR MANAGEMENT AND IDENTIFY THE PRIORITY ONES AND WORK ON THEM.

HR MANAGEMENT MANUAL

Human Resources Policies, Procedures and Forms

Table of Contents

ADMINISTRATION

ADM.101      Personnel Records Activities
1.0               Employee Information
2.0               HR Personnel Records
3.0               Contents of Personnel Files
4.0               Employee’s Personnel Records Review
5.0               Management Review of Personnel Files
6.0               Company Release Of Employee Information
7.0               Record Retention and Long-Term Storage
8.0               Record Destruction

Forms
Ex1               Personnel Records Access Log
Ex2               HR Records Retention Periods

ADM.102      Form Development Activities
1.0               Form Development and Format
2.0               Authorization and Printing
3.0               Form Numbering and Placement
4.0               Forms Index and Manual

Forms
Ex1               Form Printing Request

ADM.103      Document Control Activities
1.0               Document Distribution
2.0               Document Revision
3.0               Document
4.0               Temporary Changes

Forms
Ex1     Request For Document Change (RDC)

ADM. 104      Mail & Express Services Activities
1.0               General Mail Usage
2.0               Addressing Mail
3.0               Express Mail
4.0               Overnight Packages
5.0               Additional Information Resources

Forms
Ex1               Outgoing Mail Register

ADM. 105      Telephone Answering Activities
1.0               Answering Techniques and Etiquette
2.0               Answering and Directing Calls
3.0               Taking Messages
4.0               Telephone User’s Guide

Forms
Ex1               Important Message

ADM.106      Property & Access Control Activities
1.0               Background Checks
2.0               Physical Access Controls
3.0               Key Controls
4.0               Proprietary Information Controls
5.0               Collection Of Access Controls
6.0               Visitors & Guests

Forms
Ex1               Key Issue Policy
Ex2               Visitor Log

ADM.107      Separation Activities
1.0               Resignations
2.0               Involuntary Terminations And Layoffs
3.0               Terminations For Cause
4.0               Termination Meeting
5.0               Additional Information Resources

Forms
Ex1     Exit Interview Checklist
Ex2     Exit References Authorization

ADM.108      Workplace Rules & Guidelines Activities
1.0               Alcohol And Drugs
2.0               Breaks And Lunch Time
3.0               Company Property
4.0               Grievances And Complaints
5.0               Inclement Weather
6.0               Parking
7.0               Personal Telephone Calls
8.0               Smoking
9.0               Solicitations
10.0             Suggestions
11.0             Visitors

Forms
Ex1               Suggestion Form

ADM.109      Human Resources Reports Activities
1.0               Preparation Guidelines
2.0               Occupational  Health &  Safety  Reports
3.0               Equal Opportunity  Reports
4.0               Training Plan
5.0               Hiring Status Report
6.0               Compensation Summary

Forms
EX1              Human Resource Reporting Summary
EX2              HR Hiring Status Report

ADM.110      Dress Code Activities
1.0               Dress Code
1.1               Business Attire
1.2               Business Casual Attire
1.3               Casual Attire
1.4               Uniformed Attire
1.5               Safety Attire
1.6               Formal Attire
1.7               Inappropriate Attire
1.8               Business Situations
1.9               Recreation & Parties

2.0               Dinners & Receptions
3.0               Personal Hygiene
4.0               Disciplinary Action

HIRING  PROCEDURES

HRG.101       Employee Hiring Activities
1.0               Needs Analysis
2.0               Personnel Requisition
3.0               Job Posting & Screening
4.0               Interviewing
5.0               Pre-Employment Screening & Testing
6.0               Background Investigation
7.0               Hiring And Employee Offers
8.0               Motor Vehicle And Equipment Operation
9.0               Applicant Files
10.0             Additional Information Resources

Forms
Ex1               Personnel Requisition
Ex2               Offer Letter
Ex3               Personnel Change Notice
Ex4               New Employee Hiring Checklist
Ex5               Employment Eligibility Verification .
Ex6               Employee’s Withholding Allowance Certificate.

HRG102        Job Descriptions Activities
1.0               Job Description Preparation
2.0               Format And Content
2.1               Job Title
2.2               Effective Date
2.3               Department
2.4               Summary Of Functions
2.5               Essential Duties And Responsibilities
2.6               Organizational Relationships
2.7               Qualifications
2.8               Physical Demands
2.9               Work Environment
3.0               Job Description Approval & Distribution

Forms
Ex1               Job Description Format

HRG103        Employment Applications Activities
1.0               Application For Employment
2.0               Application Information
2.1               Personal Information
2.2               Employment Interest
2.3               Education & Training
2.4               Employment History
2.5               Military Service Record
2.6               References
3.0               Compliance Information

Forms
Ex1               Employment Application
Ex2               Employment Application Supplement
HRG104        Interviewing Applicants Activities
1.0               Interviewing Objectives
2.0               Resume Examination
3.0               Telephone Interviews
4.0               E-Mail Interviews
5.0               In-Person Interviews

Forms
Ex1               Employment Interview Questions
Ex2               Interview Form

HRG105        Background Investigations Activities
1.0               Background And Hiring
2.0               Investigative Consumer Reporting
3.0               Employee Reference Checks
4.0               Motor Vehicle Record (MVR) Inquiry

Forms
Ex1               Employee Investigation Checklist
Ex2               Employee Background Authorization
Ex3               New References Authorization
Ex4               Reference Check Survey

Compensation Procedures

COM101       Payroll Activities
1.0               Payroll Records
2.0               Timesheets
3.0               Payroll Deductions
3.1               Worker’s Compensation Insurance
3.2               Social Security & Medicare
3.3               State Income Tax
3.4               Earnings Tax
3.5               Tax Withholding Payments
4.0               Payroll Adjustments
4.1               Advances
4.2               Garnishments
5.0               Paychecks
5.1               Direct Deposit
5.2               Lost Paychecks
5.3               Final Paychecks
6.0               Vacation Pay
7.0               Additional Information Resources

Forms
Ex1               Monthly Time Sheet
Ex2               Central Govt.  Tax Calendar
Ex3               Electronic Funds Transfer Authorization

COM102       Paid & Unpaid Leave Activities

1.0               Paid Time Off
2.0               Unpaid Time Off
3.0               Absence Request And Notification
4.0               Holidays
5.0               Vacation Eligibility
5.1               Vacation Schedules
5.2               Vacation Over Holidays
6.0               Additional Information Resources

Forms
Ex1               Absence Request Form

COM103       Insurance Benefits Activities
1.0               Life Insurance
2.0               Long Term Disability Insurance
3.0               Social Security
4.0               Workers’ Compensation
5.0               Wage Continuation
6.0               Unemployment Compensation
7.0               Health Insurance
8.0               Additional Information Resources

COM104       Healthcare Benefits Activities

1.0               Cost And Premiums
2.0               Eligibility
3.0               Enrollment
4.0               Coverage
5.0               Filing A Claim
6.0               Termination And Conversion Of Coverage
7.0               Additional Information Resources

Forms
Ex1               Benefits Enrollment/Change Form

COM105       Employee Retirement Income Security Activities
1.0               Plan Administration
1.1               Investment Policy Statement
1.2               Fidelity Bond
1.3               Fiduciary Liability Insurance
1.4               Employer Matching
1.5               In-Service Loans And Withdrawals
2.0               Employee Participation
3.0               Notice Procedures
3.1               Initial Notice
3.2               Annual Notices
4.0               Additional Information Resources

COM106       Consolidated Budget Reconciliation Activities
1.0               Plan Administration
2.0               Qualifying Events
3.0               Notice Procedure
4.0               Benefits Protection
6.0               Enforcement
7.0               Additional Information Resources

Development Procedures

DEV101        Development Management Activities
1.0               Development Planning
2.0               Training Effectiveness
3.0               Training Records
4.0               Training Courses
5.0               Performance Evaluations
6.0               Additional Information Resources

Forms
Ex1               Training Plan

DEV102        Training Reimbursement Activities
1.0               Eligibility
2.0               Approved Programs
3.0               Reimbursement

Forms
Ex 1              Request For Training

DEV103        Computer User & Staff Training Activities
1.0               MIS Training And Certification
2.0               MIS/LAN User Training
3.0               E-Mail Training
4.0               Software Applications

DEV104        Internet & E-Mail Acceptable Use Activities
1.0               Acceptable Use
2.0               Inappropriate Use
3.0               Internet And E-Mail Etiquette
4.0               Security
5.0               User Compliance
6.0               Additional Information Resources

Forms
Ex1               Computer And Internet Usage Policy

DEV105        Performance Appraisals Activities
1.0               Performance Appraisal Guidelines
2.0               Appraisal Preparation
3.0               Appraisal Discussion
4.0               Salary Adjustments
5.0               Appraisal Conclusion
6.0               Additional Information Resources

Forms
Ex1               Self Appraisal Form
Ex2               Performance Appraisal Form

DEV106        Employee Discipline Activities
1.0               Introduction To Misconduct
2.0               Responses To Misconduct
2.1               Verbal Warning
2.2               Written Warning
2.3               Suspension
2.4               Termination
3.0               Serious Misconduct
4.0               Very Serious Misconduct
5.0               Inexcusable Misconduct
6.0               Misconduct Investigations

Forms
Ex1               Disciplinary Notice

Compliance Procedures

CMP101        Workplace Safety Activities
1.0               Worksite Analysis
2.0               Hazard Prevention And Control
2.1               Safe Work Procedures
2.2               Protective Equipment
2.3               Fire Prevention
3.0               Hazard Communication Program
4.0               Medical Emergencies
5.0               Workplace Safety Training
6.0               Reporting And Record Keeping
7.0               Additional Information Resources

Forms
Ex1               Safety Suggestion Sheet
Ex2              Workplace Safety Self-Inspection Checklist
Ex3               Workplace Safety Action Plan
Ex4               Workplace Safety Rules
Ex5               Index of Hazardous Chemicals

Doc              Material Safety Data Sheet
Doc              Injuries and Illness Log
Doc              Summary of Injuries and Illness
Doc              Injuries and Illness Incident Report
Doc              Instructions for OSHA Forms

CMP102        People  With Disabilities Activities

1.0               Background
2.0               Who Is Covered?
3.0               Employment Issues
4.0               Public Accommodations
5.0               Enforcement Of The Act
6.0               Additional Information Resources

CMP103        Annual And Medical Leave Activities

1.0               Reasons For Taking Leave
2.0               Advance Notice And Medical Certification
3.0               Job Benefits And Protection
4.0               Unlawful Acts
5.0               Enforcement
6.0               Employer Notices
7.0               Additional Information Resources

Forms
Ex 1              Certification Of Healthcare Provider
Ex 2              Employer Response To Employee Request

CMP104        Drug Free Workplace Activities

1.0               General
2.0               Prohibitions
3.0               Authorized Use Of Prescription Medicine
4.0               Drug Awareness Program
5.0               Disciplinary Actions
6.0               Additional Information Resources

CMP105        Health Insurance Portability And Accountability Activities

1.0               Management
1.1               Privacy Standards
2.0               Medical Records Maintenance
3.0               Medical Records Access
4.0               Additional Information Resources

Forms
Ex1               HIPAA Authorization Form

CMP106        Harassment & Discrimination Activities

1.0               Unacceptable Behavior
2.0               Complaint
3.0               Corrective Measures
4.0               Enforcement
5.0               Additional Information Resources

Job Descriptions Tab

WRITING JOB DESCRIPTIONS

 

  • INTRODUCTION
  • PURPOSE
  • SCOPE

 

WRITTEN COMMUNICATION

Non-discriminatory language
Active voice
Action verbs Plain English

 

FORMAT AND CONTENT

Effective Date
Department
Summary Of Functions
Essential Duties And Responsibilities
Grouping Several Tasks Into A Single Responsibility
Responsibility Statements
Delegated Responsibilities
Organizational Relationships
Reporting Relationships
The Organization’s Environment
Qualifications
Mandatory Requirements
Key Selection Criteria
Physical Demands
Work Environment
Job Performance
Job Descriptions
Reasonable Accommodation
Accessibility

 

Employee Handbook

SECTION 1     INTRODUCTION
1.0               The Company Philosophy
1.1               The Company Mission
1.2               Equal Employment Opportunity Policy and Affirmative Action Plan
1.3               Employment-At-Will
1.4               Sexual Harassment
1.5               Safety
1.5.1            Safety Rules
1.5.2            Hazardous Wastes
1.5.3            Reporting Injuries and Accidents
1.6               Drug Free Workplace
1.6.1            Prohibitions
1.6.2            Drug Awareness Program
1.6.3            Disciplinary Actions

SECTION 2     EMPLOYMENT
2.0               Personnel Administration
2.1               HR Personnel Records
2.1.1            Contents of Personnel Files
2.1.2            Employee Information
2.1.3            Employee’s Request for Review of Personnel Records
2.1.4            Management Review of Personnel Files
2.2               Service
2.2.1            Employee Categories
2.2.2            Job Posting Procedures
2.2.3            Employment of Relatives
2.2.4            Employment of Minors
2.2.5            Promotions
2.2.6            Transfer of Employees
2.2.7            Separation of Employment
2.2.8            Work force Reductions
2.2.9            Probationary Period
2.2.10           Extra Income
2.3               Process Improvement
2.3.1            Employee-Management Forums
2.3.2            Employee Suggestion Program

SECTION 3     COMPENSATION & BENEFITS
3.0               Benefit Eligibility
3.1               Payroll Information
3.1.1            Time Records
3.1.2            Pay Periods
3.1.3            Salary Compensation for Partial Pay Period
3.1.4            Pay Rate Schedule – Hourly Paid Employees
3.1.5            Payroll Deductions
3.1.6            Overtime
3.1.7            Payroll Errors
3.1.8            Garnishment of Employee Wages
3.1.9            Authorized Check Pickup
3.1.10           Pay at Time of Separation
3.2               Attendance & Leave
3.2.1            Medical Leave Policy
3.2.2            Sick Leave Credit Limit
3.2.3            Sick Leave Policy – Usage
3.2.4            Medical, Dental and Optical Appointments
3.2.5            Exhaustion of Accumulated Sick Leave
3.2.6            Pallbearer, Funeral, Emergency Leave
3.2.7            Civic Leave or Jury Duty
3.2.8            Voting
3.2.9            Military Leave
3.2.10           Maternity Leave
3.2.11           Parental Leave
3.2.12           Leave of Absence
3.3               Insurance
3.3.1            Hospitalization and Medical Insurance
3.3.2            Continuation of Group Health Insurance
3.3.3            Life Insurance
3.3.4            Long Term Disability Insurance
3.3.5            Social Security
3.3.6            Workers’ Compensation
3.3.7            Unemployment Compensation
3.4               Savings Plan
3.5               Break Room
3.6               Employee Discounts
3.7               Educational Assistance

SECTION 4     EMPLOYEE RESPONSIBILITIES
4.1               Work Schedules
4.1.1            Working Hours
4.1.2            Salary Employees
4.1.3            Hourly Employees
4.1.4            Clean Work-Place
4.2               Legal & Ethical Conduct
4.2.1            Ethical Standards
4.2.2            Conflicts of Interest
4.2.3            Personal Conduct
4.2.4            Confidentiality
4.2.5            Bribes, Kickbacks and Illegal Payments
4.2.6            Patents and Copyrights
4.3               Misconduct
4.3.1            Serious Misconduct
4.3.2             Very Serious Misconduct
4.3.3            Inexcusable Misconduct
4.3.3            Misconduct Investigations
4.4               Transportation & Travel
4.4.1            Company Owned Vehicles
4.4.2            Personal Vehicles
4.4.3            Living Expense Allowance
4.4.4            Other Travel Expenses
4.4.5            Expense Records
4.4.6            Travel Advances
4.4.7            Expense Reimbursement – Third Party
4.4.8            Expense Policies – Violations
4.4.9            Company Credit Cards
4.5               Appearance & Belongings
4.5.1            Personal Appearance
4.5.2            Business Attire
4.5.3            Casual Attire
4.5.4            Inappropriate Attire
4.5.5            Personal Belongings
4.5.6            Alcohol and Drugs
4.5.7            Medication
4.5.8            Smoking Policy
4.6               Equipment & Facilities
4.6.1            Parking
4.6.2            Telephone Use
4.6.3            Motor Vehicle and Workplace Equipment Operation
4.6.4            Safety Equipment
4.6.5            Company Tools
4.6.6            Waste Prevention
4.6.7            Solicitation and/or Distribution
4.6.8            Security
4.6.9            Bulletin Board

EMPLOYEE HANDBOOK FORMS

a)                Acknowledgement Of Receipt And Understanding
b)                Statement Of Legal And Ethical Business Conduct
c)                Drug-Free Workplace Policy Employee Acknowledgement
d)                Job Related Accident

HR  MANUAL

  • HR MANUAL  is  the  total  guidelines  for  the  managers  in the organization  on the subject  of  HUMAN RESOURCE.
  • The real work of managing people [human resource] is the responsibility of the line managers. The  HR  department acts  as  a  coordinator / advisory  body to  the line managers, in  addition  to,  its own  administrative  work.
  • Employee handbook is a major element of the HR manual. It is part of the HR MANUAL.
  • The  copy  of   HR MANUAL  [ including  the  employee  handbook] is  given  to  the managers  only.
  • The copy of the EMPLOYEE handbook is given to the employees.
  • The TOTAL HR MANUAL development is a never ending assignment. It needs updating every six months.
  • At  the  initial  stage,  it  could take  up to  six  months at  least to  complete  the manual/ handbook  for  a  full time  person, even  if  you  employ  an outside expert.

Once you have formed the HR manual list, you should sit with your boss

  • Analyse  the  list
  • Set the  priority [ 1st. lot,  2nd. lot, 3rd. lot   etc ]
  • Discuss the  need  for  HO  material, to  uniform  the  approach
  • Discuss  the  need  for  local expert
  • Etc…

Your priorities could be

  • Personnel  records
  • Various  forms  required
  • Access  control
  • Workplace  rules
  • Employee  hiring
  • Job descriptions
  • Employment  applications
  • Interviewing  applicants
  • Payroll administration
  • Training [ induction / orientation/development]
  • Employee handbook

You/Your senior management should agree to the priority list.

NOW YOU ARE READY FOR THE HARD WORK

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Posted by Hrformats - July 30, 2012 at 3:44 AM

Categories: HR   Tags: , , , ,

New Monthly Return Under Factories Act in Maharashtra

I am attaching format of monthly return (Form 27A) introduced for the first time under Maharashtra Factories (Amendment) Rules 2012 notified on 3.1.2012 to be filed by all factories electronically by 10th of each month. It will be noticed that wages sheet giving employee-wise details of wages has also to be filed with the return. In case of factories having less than 10 employees and covered under Section 85 shall file monthly return in respect of 3 months at the end of the quarter.

 

Please visit website of Directorate of Industrial Safety & Health:

Government of Maharashtra Directorate Industrial Safety and Health Department

 

Form 27 A
Monthly Return
[ See rule 119 (2) ]
Salary statement for the month ended………………………………
This return is to be submitted by all factories electronically
General information
1 Name and address of factory, street,
city, district
2 Name and designation of owner /employer
3 Name and designation of manager
4 Contact details of employer Telephone Fax
e-mail Mobile
5 Contact details of manager Telephone Fax
e-mail Mobile
6 Unique Factory Number
7 Registration number and its expiry date under Registration Number Expiry Date
Factoris Act
8 Legal Status of establishment a.Proprietorship
b.Partnership
c.Private Limited Company
d.Public Limited Company
e.Cooperative Firm
f.Family Business
g.Other
9 Ownership a. National
b.Foreign
c.Joint National and Foreign
10 Type of employment as per the Schedule write down approriate type among the
in the Minimum Wages Act, 1948 Schedule
(Examplaes : Engineering, Loundry, Plastics etc.)
11 Date of commencement of factory
Workforce
Workers over 18 years Workers over 15 years but < 18 years Workers below15 years Total
M F M F M F M F
12 Managers and supervisors (whose wage < 10,000)
13 Number of permanent employees
14 Contract workers
15 Temporary workers
Casual workers
Badli workers
16 Apprentices
Trainees
17 Family members
Paid
Unpaid

 

Click Here To Download New Monthly Return Under Factories Act

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Posted by Hrformats - June 7, 2012 at 5:16 AM

Categories: HR   Tags: , , , , ,

New Joining forms formats

I have Attached New Joining forms formats

 

 

 

RECENT        PHOTO

        Karamtara Group of Companies

(Corporate Office)

 

 

 

 

 

Name                                      :               ___________________________________________

 

Father’s Name                      :               ___________________________________________

 

Designation                          :               ___________________________________________

 

Address                                 :               ___________________________________________

 

___________________________________________

 

Date of Joining                     :               ___________________________________________

 

 

 

PERSONAL DATA FORM

 

 

FULL NAME _________________________________________________________________________

 

DATE OF BIRTH ___________________ WEIGHT __________________ HEIGHT _____________

 

POSTAL ADDRESS __________________________________________________________________                                                   

 

____________________________________________________________________________________

 

PERMANENT ADDRESS _____________________________________________________________

 

____________________________________________________________________________________

 

CONTACT # ___________________________

 

 

FAMILY DETAILS

 

NAME AGE / SEX RELATION OCCUPATION
 

 

     
 

 

     
 

 

     
 

 

     
 

 

     

 

 

 

EDUCATION QUALIFICATION (Start with School Leaving Certificate or Equivalent)

 

 

QUALIFICATION

 

UNIVERSITY / INSTITUTE

YEAR OF

PASSING

%

MARKS

MAJOR SUBJECT
 

 

       
 

 

       
 

 

       
 

 

       
 

 

       
 

 

       

 

EXPERIENCE (CHRONOLOGICAL ORDER EXCLUDING LAST POSITION)

Attach separate sheet(s), if required

 

 

 

 

ORGANISATION

 

 

 

PERIOD

 

DESIGNATION

 

JOB RESPONSIBILITY

 

DESIGNATION OF IMMEDIATE SUPERIOR

 

GROSS SALARY DRAWN

 

REASON FOR LEAVING

 

FROM

 

TO

 

LAST POSITION HELD

AT THE TIME OF JOINING        
 

 

 

 

               
 

 

 

 

               
 

 

 

 

               
 

 

 

 

               
 

 

 

 

               


LAST POSITION HELD

 

 

 

REPORTING TO: NAME _________________________DESIGNATION_______________________

 

TOTAL GROSS SALARY PER MONTH _________________________________________________

 

 

CASH BENEFITS

 

BASIC___________DA____________HRA____________LTA____________MEDICAL____________

 

CONVEYANCE ____________________OTHERS ____________________TOTAL_______________

 

NON-CASH BENEFITS

 

PROVIDENT FUND_______S.A._______GRATUITY_________OTHERS________TOTAL_______

 

 

 

 

 

REFERENCE: NAME & ADDRESS OF ATLEAST TWO REFERENCES NOT RELATED TO YOU

 

  1. _______________________________________________________________________________

 

  1. _______________________________________________________________________________

 

ADDITIONAL INFORMATION

 

Ø       Languages Known: ______________________________________________________________

Ø       Your Hobbies: __________________________________________________________________

 

 

Ø       Your Interests: __________________________________________________________________

 

 

Ø       Are you related to any of our employees? If Yes his/her Name: _____________________

 

Ø       Membership of any Professional Institution/Association: __________________________

 

_______________________________________________________________________________

 

Ø       Any Specialized Training/Training Program attended: ___________________________________

 

 

Ø       Any Other information/Suggestion: __________________________________________________

 

 

 

 

EMERGENCY DETAILS

 

Ø       Blood Group: ________________

 

Ø       Allergic To: _________________________

 

Ø       Blood Pressure: ______________

 

Ø       Eye Sight:              Left: ________                    Right: ______________

 

Ø       Any Major Illness:

 

_______________________________________________________________________________

 

Ø       Contact Person in case of Emergency:

 

_______________________________________________________

 

Ø       Address: _______________________________________________________________________________

 

_______________________________________________________________________________

 

Ø       Phone #: ________________________

 

 

ATTACHMENTS

Please attach:

 

 

1. Photocopies of all relevant certificates / degree mark sheets etc.

 

2. Proof of Birth

 

3. Experience Certificate from Previous employer.

 

4. Relieving letter from Previous employer.

 

5. Photocopy of Passport

 

6. PAN No.

 

No Documents Submitted Will submit on
1      
2      
3      
4      
5      
6      

DECLARATION

 

I DECLARE THAT THE INFORMATION GIVEN, HEREIN ABOVE, IS TRUE & CORRECT TO THE BEST OF MY KNOWLEDGE & BELIEF & NOTHING MATERIAL HAS BEEN CONCEALED. I UNDERSTAND THAT THE ABOVE INFORMATION IN FOUND FALSE OR INCORRECT, AT ANY TIME DURING THE COURSE OF MY EMPLOYMENT, MY SERVICES WILL BE TERMINATED FORTHWITH WITHOUT ANY NOTICE OR COMPENSATION.

 

 

 

DATE: _______________________                                             _________________________________

 

PLACE: _______________________                                                  SIGNATURE OF APPLICANT

 

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Posted by Hrformats - May 16, 2012 at 9:43 AM

Categories: HR   Tags: , , ,

New monthly return under Factories Act

I have Attached New monthly return under Factories Act

Form 27 A
Monthly Return
[ See rule 119 (2) ]
Salary statement for the month ended………………………………
This return is to be submitted by all factories electronically
General information
1 Name and address of factory, street,
city, district
2 Name and designation of owner /employer
3 Name and designation of manager
4 Contact details of employer Telephone Fax
e-mail Mobile
5 Contact details of manager Telephone Fax
e-mail Mobile
6 Unique Factory Number
7 Registration number and its expiry date under Registration Number Expiry Date
Factoris Act
8 Legal Status of establishment a.Proprietorship
b.Partnership
c.Private Limited Company
d.Public Limited Company
e.Cooperative Firm
f.Family Business
g.Other
9 Ownership a. National
b.Foreign
c.Joint National and Foreign
10 Type of employment as per the Schedule write down approriate type among the
in the Minimum Wages Act, 1948 Schedule
(Examplaes : Engineering, Loundry, Plastics etc.)
11 Date of commencement of factory
Workforce
Workers over 18 years Workers over 15 years but < 18 years Workers below15 years Total
M F M F M F M F
12 Managers and supervisors (whose wage < 10,000)
13 Number of permanent employees
14 Contract workers
15 Temporary workers
Casual workers
Badli workers
16 Apprentices
Trainees
17 Family members
Paid
Unpaid

 

Click Here To Download New monthly return under Factories Act

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Posted by Hrformats - May 10, 2012 at 11:40 AM

Categories: HR   Tags: , , , , ,

New Resume Format

I have Attached New Resume Format

 

 

N. SREEKUMAR

Tharun Homes, Flat F2, First Floor

28/1, Munusamy Street,

Sembium, Chennai – 600 011

044 – 26702265

sibimanusree@gmail.com                                                                        Mobile: 91-9677052265

________________________________________________________________________________

 

OBJECTIVE: Human Resources Generalist

 

EMPLOYMENT:      Manager – Human Resources                                  2009 to present

            Minami Metals Private Limited

Auto Components Manufacturer

 

Sr. Executive – Human Resources                           2004 to 2009

M/s.Lifestyle International Pvt. Ltd

75,000 sqft – Retail Showroom

 

Sr. Executive – HR & Admin                                    1999 to 2004

M/s.Yeses Group of Companies

(Pioneer in Stationery & Supermarket)

 

Executive – HR & Admin                                          1996 – 1999

M/s. Kaashyap Foundations Limited

Commercial & Residential Property Developers

 

Junior Officer – HR & Admin –                                1990 – 1996

M/s.Gum (India) Limited

Manufacturer’s of BIG FUN Bubble Gum

 

HIGHLIGHTS:          • Developed position descriptions

• Administered employee benefit programs

• Recruited all entry level and administrative personnel

• Interviewed prospective job candidates

• Designed employment advertisements

• Facilitated employee relations programs

• Coordinated personnel policy administration

• Researched wage and salary information

• Initiated employee communication announcements

• Identified external training sources

•Implemented a Human Resources Information System (HRIS)

 

 

 

EDUCATION:             Master of Business Administration

                                     Indira Gandhi Open University

                                    Post Graduate Diploma in Labour Administration

                                    Tamilnadu Institute of Labour Studies

                      

Post Graduate Diploma in Personnel Management & Industrial      Relations,  Annamalai University    

 

Graduate in Mathematics

                                    The New College, Royapettah, Chennai.

 

ACHIEVEMENT:     GOLD MEDALIST in Human Resources Management

CURRENT CTC –     Rs.3.00 lacs

EXPECTED CTC  – Rs.5.00 lacs

NOTICE PERIOD : 3 MONTHS

PERSONAL DETAILS:                    Date of Birth –                        11th December 1966

Marital Status:                        Married, 2 Sons

Languages Known:     English, Tamil,  Malayalam & Urdu

 

REFERENCES:                     Available upon request

 

 

 

Click Here To Download New Resume Fromat

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Posted by Hrformats - April 20, 2012 at 9:35 AM

Categories: HR   Tags: , ,

New ECR Format Submission

 I have Attached New ECR Format Submission

Member ID Member Name EPF Wages EPS Wages EPF Contribution (EE Share) due EPF Contribution (EE Share) being remitted EPS Contribution due EPS Contribution being remitted Diff EPF and EPS Contribution (ER Share) due Diff EPF and EPS Contribution (ER Share) being remitted NCP Days Refund of Advances Arrear EPF Wages Arrear EPF EE Share Arrear EPF ER Share Arrear EPS Father’s/Husband’s Name Relationship with the Member Date of Birth Gender Date of Joining EPF Date of Joining EPS Date of Exit from EPF Date of Exit from EPS Reason for leaving
1 AAA 4400 4400 528 528 367 367 161 161 0 0 0 0 0 0
2 BBB 22500 6500 2700 2700 541 541 239 239 0 0 0 0 0 0
5 CCC 43750 6500 5250 5250 541 541 239 239 0 0 0 0 0 0
7 DDD 42750 6500 5130 5130 541 541 239 239 0 0 0 0 0 0
8 EEE 22000 6500 2640 2640 541 541 239 239 0 0 0 0 0 0
19 FFF 11000 6500 1320 1320 541 541 239 239 0 0 0 0 0 0
27 GG 16500 6500 1980 1980 541 541 239 239 0 0 0 0 0 0
28 HH 11000 6500 1320 1320 541 541 239 239 0 0 0 0 0 0
44 III 7750 6500 930 930 541 541 239 239 0 0 0 0 0 0
45 JJ 7650 6500 918 918 541 541 239 239 0 0 0 0 0 0
47 ABC 7750 6500 930 930 541 541 239 239 0 0 0 0 0 0
48 XYZ 7750 6500 930 930 541 541 239 239 0 0 0 0 0 0
53 ASD 7750 6500 930 930 541 541 239 239 0 0 0 0 0 0
55 ZXC 6250 6250 750 750 521 521 229 229 0 0 0 0 0 0
58 QWE 6134 6134 736 736 511 511 225 225 0 0 0 0 0 0
60 WER 21650 6500 2598 2598 541 541 239 239 0 0 0 0 0 0
61 RRR 4730 4730 568 568 394 394 174 174 0 0 0 0 0 0

 

Click Here To Download New ECR Format Submission

 

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Posted by Hrformats - April 17, 2012 at 10:50 AM

Categories: HR   Tags: , , ,

HR Policies in New Companies

 I have Attached SOME USEFUL GUIDELINES TO SET UP HR DEPARTMENT in new companies.

Click Here To Download HR Policies in new companies

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Posted by Hrformats - February 7, 2012 at 11:11 AM

Categories: HR   Tags: , , , ,

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