Sample Employment Verification Form

Whenever a new person gets recruited in the organization, the HR manager has to get all his details verified to make sure that all the information provided by the candidate is complete and authentic in every sense. For this you need to have an Employment Verification Form in which all the details can be filled with convenience.

Here is a sample format which has been designed to help you use it as per your need.

Format of Employment Verification Form

Date: 4th July, 2015

Dear Sir,

Please find attached below all the details that have been provided by Mr. John Smith. We request you to please authenticate them.


Details Submitted by Candidate

Details In Your Records

Employee ID
Period of Employment
Reported to
Reason for Leaving
Eligible for rehire? (If No Kindly Specify the reason)
Status of Exit Formalities

(Complete/Pending – details if pending)

Are the Attached Documents Genuine?  – Yes/No

(If No, kindly Specify the reason – for e.g. is the document forged or fake or manipulated or any other reason)

Additional Comments
Name and Designation of the Verifying Authority


Kindly note that all the inputs provided by you are going to play an important role in the process. We will be waiting for your response. Please complete it and send it at the earliest.

Thanks for your cooperation.

Thanking in anticipation.

Yours sincerely,

Amanda Jacob

HR Manager

ABC Corporation Pvt. Ltd.