In the present scenario, companies conduct various rounds of interviews to make sure that they select the best candidate for a particular profile. Some candidates are dropped after the initial interview and some are dropped in the last round. Being the HR manager of your company, you are required to write refusal letters to all those people who are unable to get through this process.
Here is a sample format of job refusal letter after interview which takes into account the important points that need to be mentioned. Use it to frame your personalized letter to inform the candidates about their inability to make it for the next round or final selection.
Format of Job refusal letter after interview
ABC Corporation Pvt. Ltd.
2 Richmond Street
42 Johnson Apartments
St. Anthony’s Road
Dear Mr. Andrew,
We highly appreciate that you took out time and appeared for the interview for the profile of Project Manager at ABC Corporation Pvt. Ltd. We are writing to inform you that you have not been selected for the additional rounds of interviews for the above mentioned profile. We received job applications from candidates who have rich experience on this post along with leadership skills, both of which are essential for this profile.
Thanks for interviewing with our team. Our team enjoyed interviewing you and we hope that you reapply for the profile when the vacancies are there in future and qualify successfully.
We wish you good luck for your job search. We appreciate your interest in our organization.
ABC Corporation Pvt. Ltd.
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Your request for a letter of recommendation from our firm cannot be granted. While the work that you performed for us was always satisfactory, we do not feel that it would be fair to either you or our firm to evaluate your capabilities based on a two month tenure of employment.
If any inquiries are made of us, we will reply most favorably. We wish you the best of luck in the future.
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Although the company appreciates all that you have pointed out in your letter, we do not believe a raise is in order at this time. It is the custom of Chambers & Associates to review all employee benefits and compensation in July, at the end of the fiscal year.
Certainly, at that time you will be considered for a salary increase, providing the production figures for your division are significantly increased.