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Auditing Check List

Auditing Check List , It will help you.

 

 INTERNAL AUDIT POINTS

 

STATUTORY COMPLIANCE

 

  1. PF Act
  • Payment of Contribution before 15th of every month (Payment to be credited to their account)
  • Annual Return (Form 3A & 6A)
  • Monthly Return every month
  • PF number should appear in pay slip from next month of employee’s joining
  • PF eligibility Register (computerized or manual) to be maintained and updated every month
  • PF Slips to be issued every year and (Copy to be maintained – preferably)
  • PF Inspection Register to be maintained

 

  1. ESIC Act
  • Payment of Contribution before 21st of every month (Payment to be credited to their account)
  • Half yearly return in May & November
  • New joinees to be issued Temporary Cards with in stipulated time
  • ESIC Inspection Register to be maintained
  • ESIC deduction & remittance on labour charges for miscellaneous jobs performed at premises
  • ESI contribution on OT ?

 

 

  1. FACTORIES Act

 

  • Annual Return Form – 21 by 31st January
  • Half yearly Return(Form -22) by 15th day of January & July
  • Application for License Renewal by 31st October
  • Appointment of Factory Manager & Occupier (change if any should be incorporated)
  • Lay out plan approved by competent authorities to be maintained
  • MSDS in respect of Chemicals used to be maintained & displayed at respective areas
  • Maintaining Creche – as per the provision of Statute in case of 30 or more  women are employed (Management shall decide up on your feedback)
  • Provision of Fire Exhausters as per approval / Survey of Fire Department
  • Fire Exhausters to be refilled with in due date
  • Stairs / Aisles to be free from obstacles
  • Emergency exit to be clearly marked
  • Aisles to be clearly marked at shop floor
  • Hoist / Compressors to have a valid fitness certicate from competent Charted Engineer
  • Leave Card to be issued every year
  • Muster Roll to be maintained (manual / computerized) . In case of computerized application to be submitted for approval of Factory Office
  • Form – 11 duly approved by Factory Office to be displayed
  • Health Check up for Paintshop employees (or any other hazardeous process as decribed by statute) to be performed every year and register duly signed by approved medical practitioner to be maintained
  • Payment of OT for excess working hours as per the statute
  • System of booking / payment of OT

 

  1. Other labour enactments
  • Any notices for conciliation , arbitration or adjudication pending un-attended
  • Reminders to be sent to long absentees (at least to people absenting un-authorise more than a week)
  • Payment of Bonus with in stipulated time
  • Rate of Bonus paid is as per bonus act (set on / set off) etc.
  • Bonus annual return Form –D to be submitted before 31st December
  • Bonus Register A,B,C to be maintained
  • Payment of minimum wages to all employees including Contractor roll
  • Payment of wages not later than 7th even for contractual workers
  • Environment Audit report by 30th September – pollution
  • Application for Conscent  by 30th November – Pollution

 

 

OPERATIONAL SYSTEMS & PROCEEDURES

  • Appointment letter, I-card & Uniform to be issued with in a reasonable period of time.
  • Personnel files all company roll employees to be properly maintained
  • Pending confirmations if any
  • Any change in terms & conditions of employment including transfer should be recorded (copy should be available in file)
  • Stipend to Trainees as per guideline set by MCO
  • Implementation of suggestion scheme
  • All AMCs , Contract & Agreements ( like Security , Housekeeping ,Canteen , Labour contractor, Staff Bus etc.) should be in place.
  • Training calender  should be available at all units
  • Tarining documents like Attendance of participants, effectiveness evaluation , Training planned v/s actual etc. should be available at units.
  • All newly joined employees should undergo induction process.
  • All newly joined employees and their dependent family members (as applicable) should be covered under Medicliam with effect from 1st day of proceeding  month of joining
  • Implementation of Mobile policy set by MCO.
  • Settlement of Full & final – No unwanted delay
  • Payment of gratuity – As per rules

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Posted by Hrformats - September 22, 2012 at 4:24 AM

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Checklist of induction for new employee

Kindly find the attached copy of format for checklist of INDUCTION/ORIENTATION for new employee

CHECK LIST FOR NEW JOINEES
 
NAME :…………………………… DESIGNATION :………………………………………
DEPARTMENT :……………..……….. DATE OF JOINING :………………………………
PRE-JOINING( MOST URGENT REQUIRED FROM THE EMPLOYEES)
SL.
No.		 PARTICULARS To be filled by New Employee
(Please mention what document Submitted)		 To be filled in by HR Department
(Please mention what document Received)
1 C. V.
2 EMPLOYMENT APPLICATION FORM:
3 DUPLICATE COPY OF OFFER LETTER DULY SIGNED BY PROSPECTIVE EMPLOYEE
4 Five (5) PASSPORT SIZE COLOR PHOTOGRAPHS & 01 FAMILY PHOTOGRAPH:
5 TWO (2) REFERENCE NAMES, DESIGNATION & CONTACT NO. FROM CURRENT EMPLOYER:
6 PHOTOCOPIES: (All)
– Degree Certificate & Marksheet
– SSC / HSC board mark sheet
  (Please also specify what document
has been submitted)
7 IDENTITY PROOF: (Any one of the following)
– Valid Passport Photocopy
– Driving License Photocopy
– Voter ID card photocopy
(Election ID card)
– Pan card Photocopy
– Corporate Photo ID card
8 RESIDENTIAL ADDRESS PROOF:(Any one of the following)
– Telephone Bill
– Electricity Bill
– Valid Passport Photocopy
– Ration card
– Latest LIC premium receipt
9 LAST THREE (03) MONTHS SALARY SLIP FROM CURRENT EMPLOYER
(Please also specify- what document has been submitted)
10 COPY OF RELIEVING & EXPERIENCE LETTER FROM CURRENT EMPLOYER
11 LAST 03 MONTHS  BANK STATEMENT OF YOUR SALARY A/C OF YOUR CURRENT EMPLOYER
PERSON RESPONSIBLE FOR FILLING UP & VERIFYING THE ABOVE
(EMPLOYEE)
NAME:…………………….………                                                                                                                                                                                                                                       SIGNATURE:…………………………                                                                                                                                                                  DATE OF DOCUMENTS SUBMITTED: ……………………              LOCATION……………………………………………………………		 (HR Department)
NAME:…………………                                                                                                                                                                                                                             SIGNATURE:…………………………                                                                                                                                                                    DATE OF DOCUMENTS RECEIVED: ……………………….
LOCATION……………………………………………………………
ORIENTATION CHECK LIST FROM HR DEPARTMENT
NAME :…………………………………………………………… DESIGNATION :…………………………………………………………………
DEPARTMENT :…………………………………………….. DATE OF JOINING :………………………………………………………………………
SL.
No.		 PARTICULARS SPECIFICATIONS
1 OFFICE NOTE TO:
             – Security gate
             – Director
             – CEO
             – HR
             – Finance
2 REPORTING TO:
(Please specify the name & designation of the person)
3 INTRODUCTION TO MANAGEMENT / TEAM MEMBERS (Also send Welcome Note):
4 REFERENCE CHECK:
5 ENTRY IN THE REFERENCE REGISTER:
(if applicable)
6 I – CARD / SMART CARD ISSUED ON:
7 I – CARD / SMART CARD NO:
8 NAME ENTERED ON:
i) ATTENDANCE RECORD:
(Please specify the date of entering name in the attendance record)
ii) SALARY PROGRAMME:
(Please specify the date of entering name in the salary programme)
9 SALARY ACCOUNT :
(Account Details)
– Name of Bank/Branch
– Saving Bank A/c No.
– A/c Holder Name  
14 Assets to be Provided:
Office Stationary
           – Any Other
(Please specify)
15 VISITING CARD:
(HR Department)
NAME:…………………………………………………………………                                                                                                                                                                                                                                       SIGNATURE:…………………………                                                                                                                                                                    DATE:…………………LOCATION……………………………………………………………		 (CEO)
NAME:…………………………………………………………………                                                                                                                                                                                                                             SIGNATURE:…………………………                                                                                                                                                                    DATE:…………………LOCATION……………………………………………………………
ORIENTATION CHECK LIST FROM IT /  SYSTEM ADMIN DEPARTMENT
SL.
No.		 PARTICULARS To be filled by New Employee To be filled by IT /  SYSTEM ADMIN DEPARTMENT
1 SYSTEM ALLOTTED:
3 TERMINAL:
– Shared
– Individual
4 Username & Password Activation of Time management  / payroll
5 SERVICES ALLOWED:
(To be specified by IT head)
6 EMAIL CONFIGURED:
(Permission for external / internal
mail id to be given by IT head )
( Please mention the email id)
7 LOGIN CREATED:
             – Login Id @relyservices.om
             – Group
DIRECTOR – nkhot@
CEO – bpal @
HR –  hr@ & hemant@
FINANCE – finance@
PRODUCTION – bsachin@
SALES – Sales@
TRAINING  – bttrainer@
             -Space Allotted (MB)
8 PRINT ACCESS:
9 PRINT QUOTA:
10 INTERNET ACCESS TYPE:
  -A
-B
-Mail
-Super
10 SYSTEM / WORKSTATION ALLOTTED:
(Please specify the location)
11 SYSTEM / WORKSTATION ALLOTTED:
(Please specify the location)
PERSON RESPONSIBLE FOR AUTHORIZATION UP THE ABOVE
(EMPLOYEE)
NAME:…………………………………………………………………                                                                                                                                                                                                                                       SIGNATURE:…………………………                                                                                                                                                                    DATE:…………………LOCATION……………………………………………………………		 (IT / System Admin Department)
NAME:…………………………………………………………………                                                                                                                                                                                                                             SIGNATURE:…………………………                                                                                                                                                                    DATE:…………………LOCATION……………………………………………………………

 

Click Here To Download Check List For New Join

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Posted by Hrformats - August 20, 2012 at 5:06 AM

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Daily Housekeeping Checklist in Excel

Sample Daily Cleaning Plant Checklist.You can add or amend points as per plant requirements.

Please go thru the attachment. Very practical to maintain good House-Keeping.

 

House- keeping Daily Check List (Chemical Plants)
Place Moto Checking Points Responsibility Accountability
A Time Office and All Toilets Regular cleaning. 1 Urinal/Toilet pots and toilet floor  should be cleaned with perscribed disinfactants
2 All walls should be neat and clean
3 Painting as per requirement
4 All required material should be available round the clock.
5 Dedicated manpower should be there
B Admn. Block 1 Overall cleaning inside and outer areas.
C Security 1 Proper cleaning of windo pans and floor with disinfactants.
2 All displayed boards should be cleaned
D Drains Regular cleaning. 1 No material i.e poly bags, gloves etc.should be in the drains
2 No chemical contents should be there.
3 Ensure Proper cleaning.
4 Should be cleaned with bambu brooms.
5 No chocking should be there.
E Solvent Tank Area Regular cleaning. 1 Grass should be removed.
2 No poly bags, drums or other scrap should be there.
3 Area around the tanks should be cleaned at all times.
F Roads Regular cleaning. 1 All roads should be cleaned with big bamboo brooms
2 No poly bags, drums or other scrap should be there on the roads.
G Gutka /Tobacoo/Beedi Regular cleaning. 1 No Gutka /Tobacoo/Beedi etc. should be there in the plant.
2 Any employee found carry the same must be punshid.
H Canteen Regular cleaning. 1 Wash basin and floor  should be cleaned with perscribed disinfactants
2 All walls should be neat and clean
3 Painting as per requirement
4 All required material should be available round the clock.
5 Dedicated manpower should be there
6 All mesh and windo pans/doors should be neat and clean.
7 Canteen kitchen should be properly maintained.All raw material and eatables should be properly covered.
8 Food prepration area should be neat and cleaned.
9 Roof of canteen should regularly be cleaned.
I Green Belt Regular cleaning. 1 Should be maintened.
2 New plants and trees should be planted where ever required.
Note : We can add or amend points as per plant requirements.

 

Click Here To Download Daily House Keeping Check List

 

Housekeeping Job Card Format Sample
When you have a good number of housekeeping staff working for you, it is extremely important to manage their working in which housekeeping job card format plays a significant role.

Search Sample Formats:

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Posted by Hrformats - June 14, 2012 at 5:10 AM

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List of Central Govt holidays -2012

Please see the attachment for Central Government Holidays list for the year 2012.

Click Here To Download LIST OF CENTRAL GOVT.HOLIDAYS – 2012

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Posted by Hrformats - September 12, 2011 at 11:39 AM

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Lunch List Format

Attach herewith Lunch List Format.

Click Here To Download Lunch Register- Master

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Posted by Hrformats - June 2, 2011 at 10:53 AM

Categories: HR   Tags: , ,