Posts tagged "Statutory"

Legal Compliance Monitoring Sample

Please find attached herewith legal compliance monitoring sample. You can edit it further to suit your requirements.


Please refer to all Tamil Nadu Factories rules and incorporate in similar format which can be prepared every month.

 

 

S.No Description of item Particulars Statutory Regulation Primary Responsibility Secondary Responsibilty Dept. Original cert.Holder Certificate / compliance details Periodicity Next due Remarks
Mechanical
PRESSURE VESSELS
1 Pressure Vessel Compresser Air receiver PUR Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 56) Hydrotest – once in 4 yrs Externally – Half yearly   Internally – annually
2 Pressure Vessel (SHI 448) Compresser Air receiver CCDC Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 56) Hydrotest – once in 4 yrs Externally – Half yearly   Internally – annually
3 Pressure Vessel (SHI 281) Compresser Air receiver CCDC Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 56) Hydrotest – once in 4 yrs Externally – Half yearly   Internally – annually
INSTRUMENTS
1 Weights & Measurements (Stamping of Weights) – Electroninc Balances For all weights. Regn. No.9992 dt.27/12/96  Standards Weights & Measurements Act 1985 Jun’13
2 Weights & Measurements (Scales checking) Iron Weights CCDC Weighing scale  Standards Weights & Measurements Act 1985 May’13
3 Weights & Measurements (Scales checking) Iron Weights PUR Weighing scale  Standards Weights & Measurements Act 1985 Jun’13
4 Weigh Bridge Gate 3  Standards Weights & Measurements Act 1985 Jun’13
LIFTING DEVICIES
1 Good lift (Elevator GL-01) Glory Elevators Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Half yearly Oct-12
2 Chain Hoist(BF01-HA001) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
3 Chain Hoist(BF01-HA002) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
4 Chain Hoist(BF01-HA003) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
5 Chain Hoist(BF01-HA004) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
6 Chain Hoist(BF01-HA005) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
7 Chain Hoist(BF01-HA006) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
8 Chain Hoist(BF01-HA007) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
9 Chain Hoist(BF01-HA008) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
10 Chain Hoist(BF01-HA009) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
11 Hoist(BE11-HA200) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
12 Hoist(BE12-HA200) (PF) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
13 Hoist(BE12-HA300) (GF) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
14 Hoist(EU12-HA001) monorail trolley – 100246 N/a Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
15 Hoist(BE31-HA200) Demag Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
16 Hoist(EU31-HA001) Monorail trolley (eq no 100247) N/a Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55) Annual Oct-12
17 Hydraulic Platform – NWSP-300-BG-01 Newweigh Packing Machine Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
18 Hydraulic Platform – NWSP-300-BG-02 Newweigh Packing Machine Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
19 Chain block KN-825 Indef Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
20 Chain block KN-839 Indef Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
21 Chain block KQ-07398 Indef Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
22 Chain block KQ-07396 Indef Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
23 Monorail trolley – KD-1100 Indef Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
24 Monorail trolley – KD-1109 Indef Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
25 Monorail trolley – KD-1114 Indef Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
26 Monorail trolley – KF-1728 Indef Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
27 Monorail trolley – KF-2305 Indef Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
28 Fork lift – FSV62 Toyota Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
29 Battery Operated Pallet Truck Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
30 Hand Operated Pallet Truck 5A383839 Godrej Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
31 Hand Operated Pallet Truck 10-03-5280-C139 Maini Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
32 Hand Operated Pallet Truck 10-03-5281-C139 Maini Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
33 Hand Operated Pallet Truck 10-03-5282-C139 Maini Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
34 Hand Operated Pallet Truck 10-03-5283-C139 Maini Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
35 Winch – 01 (Hacon) Haccon Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
36 Winch – 02 (Hacon) Haccon Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
37 Winch – 03 (Hacon) Haccon Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
38 Fork lift  – Crown Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
39 Fork lift  – Crown Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
40 Fork lift  – Toyota Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
41 Hand Pallet Truck Crown Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
42 Hand Pallet Truck Crown Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
43 Hand Pallet Truck Crown Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
44 Hand Pallet Truck Crown Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12
45 Chain block Kyotoo Factories Act 1948 : Uttar Pradesh Factories  Rules  1950 (Rule 55 A) Annual Oct-12

 

Click Here To Download Statutory Matrix for sharing

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Posted by Hrformats - September 21, 2012 at 9:31 AM

Categories: HR   Tags: , , ,

Statutory Deductions Exemptions Perquisites Payroll

I Have Attached Statutory Deductions Exemptions Perquisites Payroll

Rules for Statutory Deductions, Exemptions on Allowances & Perquisites

Statutory Deductions:

1. EPF

 

12% on Basic + Wages + Stipend + Arrears

Condition:        If Basic salary at the Date of joining is above 6,500 then

It is optional to Employee for PF Deduction. Else

If Basic salary at the Date of joining is below 6,500 then

PF Deduction is compulsory

Companies Contribution: 12% on Basic + Wages + Stipend + Arrears

 

2. ESIC

 

1.75% on Gross Salary.

Condition:        If Gross Salary is below 10,000 then

ESIC is applicable and is deducted. Else

If Gross Salary is above 10,000 then

ESIC is not applicable and will not be deducted. Companies Contribution: 4.75% on Gross Salary.

 

3. MLWF

 

To Deduct MLWF @ Rs. 12 in June, and December for all the employees of

Maharashtra falling under the following grades: (C1 – C5, M1 – M5, S1 – S5, P1 – P#).

 

4. Profession Tax

 

To deduct Profession Tax as per the Profession Tax slab. Given below are the

Profession Tax slabs for the employees of Maharashtra

 

Profession Tax Slab For Maharashtra

                             

                              Gross Salary          Profession Tax Deduction

0-2500                              0

2501-3500                             60

3501-5000                            120

5001-10000                          175

10001-and above                  200[300 Feb]

 

Exemption on Allowances:

 

1. HRA Exemption

 

HRA allowance received by the employee

Or

Actual rent paid – (10% of Basic + D.A.) Or

50% of (Basic + D.A.) incase the location is (Mumbai, Kolkata, Chennai, Delhi)

or 40% of (Basic + D.A.) incase of other cities.

Or

Which ever is less of the above three.

 

2. Conveyance Exemption

 

Maximum Exempted u/s 10 upto Rs.9600 p.a.

(i.e. @ Rs. 800 per month when paid along with the salary)

 

 

3. Medical Exemption

 

Maximum Exempted u/s 10 upto Rs.15000 p.a. based on the bills produced by the employee

(i.e. @ Rs. 1250 per month when paid along with the salary)

 

 

4. Education Exemption:

 

As per the slab mentioned below:

 

                     Child             Education Exempt           Hostel Expenses

0                                 0                                  0

1                             100                              300

2                            200                              600

 

Maximum Exempted u/s 10 upto Rs.2400 p.a. based on no of dependent children’s declared by the employee

(i.e. @ Rs. 200 per month when paid along with the salary)

 

 

5. Telephone Exemption:

 

Maximum Exempted u/s 10 upto Rs.18000 p.a. based on the bills produced by the employee

(i.e. @ Rs. 1500 per month when paid along with the salary)

 

6. Petrol and Vehicle Maintenance Exemption

 

For Car           : Rs. 1200 p.m. * 12 months  =          14,400

For Driver        : Rs. 600 p.m. * 12 months    =          7,200

 

Perquisites:

 

1. Company Accommodation / Furniture

 

15% of Basic + Bonus + Entertainment Allowance

+

10% of Cost of Furniture

Rent of accommodation paid by the company

= Value of Perquisite

2. Company Car / Driver

 

For Car           : Rs. 1200 p.m. * 12 months  =          14,400

For Driver        : Rs. 600 p.m. * 12 months    =          7,200

 

Exemption on Investments :

 

1. 80 C

 

Upto 1,00,000 under heads like PPF, LIC Premium, PF, Housing Loan Principal, NSC, ELSS, etc.

 

2. 80 D

Medical Insurance such as Mediclaim Premium is exempt upto 15,000 per year for self, spouse, and dependant children and additional Rs.15,000 is exempt towards premium for parents and a further Rs.5,000 if the parents are above the age of 65 years.

 

3. 80 E

Interest on Loan taken for higher education is completely allowed as a deduction.

 

4. And Other Sections

Like 80CCC, 80DD, Housing Loan Interest, etc.


 

Click Here to Download Statutory Deductions Exemptions Perquisites-Payroll

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Posted by Hrformats - August 3, 2012 at 9:44 AM

Categories: HR   Tags: , , , ,

Brief Check list of Labour Law

Please go through attached Labour Law checklist.

 

Download Brief Check list of Labour Law

1 comment - What do you think?
Posted by Hrformats - July 27, 2012 at 6:51 AM

Categories: HR   Tags: , ,

Checklist for Statutory Compliance

Attached herewith checklist of statutory compliances with dates and links to particular acts.

DATE Month Act NAME OF THE STATUTORY RETURN & FORM
Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec
By 1st ok Minimum Wages Act FORM III RULE 21 (4A)-ANNUAL RETURN to be sent to INSPECTOR UNDER THE AREA CONCERNED
By 1st ok Payment of wage act FORM IV,V RULE 18, VII, VIII RULE 16 -ANNUAL RETURN to be sent to CONCERNED LABOUR/REGIONAL COMMISSIONER
By 8th ok ok ok ok ok ok ok ok ok ok ok ok ESIC  Preparation of Statement and giving to the A/C
By 8th ok ok ok ok ok ok ok ok ok ok ok ok P.F.  Preparation of Statement and giving to the A/C
Before 12th ok ok ESIC FORM 6 SEC. 44, REGULATION 26- ESIC Half Yearly return-SUMMARY OF CONTRIBUTION IN QUADRUPLICATE ALONGWITH CHALLANS MONTHLY RETURN WITH CHEQUE to be sent to CONCERNED LOCAL OFFICE OR SCHEDULED BANK
Before 15th ok ok ok ok ok ok ok ok ok ok ok ok P.F. Remittance of PF/FPF
Before 15th ok Factory Act, 1948 Form 21 ( Annual Return) to be sent to CHIEF INSPECTOR OF FACTORIES
Before 15th ok Factory Act, 1948 FORM-22 Half Yearly Return to be sent to CONCERNED DIRECTOR/INSPECTOR
By 15th ok ok THE APPRENTICESHIP ACT, 1961 FORM APP-2-Report in respect of Trade apprentices receiving training in the establishment to be sent to CONCERNED REGIONAL DIRECTOR/ADVISOR and DY. APPRENTICESHIP ADVISOR respectively
By 15th ok ok THE APPRENTICESHIP ACT, 1961 FORM APP-3-giving particulars of trade apprentices who satisfy the minimum conditions of eligibility to appear in the trade test in March or September to be sent to CONCERNED REGIONAL DIRECTOR/ADVISOR and DY. APPRENTICESHIP ADVISOR respectively
By 15th ok Contract Labour Act FORM XXV RULE 82(2) ANNUAL RETURN BY PRINCIPAL EMPLOYER to be sent to CONCERNED REGISTERING OFFICER
By 15th ok ok ok ok Employment Exchange Act FORM ER-1 -QUARTERLY RETURN FOR QUARTER ENDED 31ST DEC. PREVIOUS YEAR,31st March,31st June & 30th September to be sent to LOCAL EMPLOYMENT EXCHANGE or concerned employment officer
By 15th ok ok ok ok ok ok ok ok ok ok ok ok P.F. Preparation of challans & submit to Bank with Cheque,
By 15th ok ok ESIC Reconciliation for half yearly
By 15th ok ok ok ok ok ok ok ok ok ok ok ok ESIC Posting in FORM-7 Register and reconciliation thereof
By 20th ok ok ok ok ok ok ok ok ok ok ok ok P.F. To collect challans from Bank
Before 21st ok ok ok ok ok ok ok ok ok ok ok ok ESIC Remittance of Contributions
Before 21st ok Maternity Benefit Act Form L,M, N,O -ANNUAL RETURN & DETAILS OF PAYMENT ENDING 31 DEC. to be sent to COMPETENT AUTHORITY UNDER THE ACT
By 21st ok ok ok ok ok ok ok ok ok ok ok ok ESIC Preparation of challans & submission to Bank with Cheque
Before 25th   ok ok ok ok ok ok ok ok ok ok ok ok P.F. Form 5–Return of new employees (Addition),
form 10 –Return of member left (Deletion),
FORM-12A Statement of contributions,
FORM-11 Checking,Procesing & filing (Balance sheet)
FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return
By 25th   ok Annual FORM A-list of holiday to be sent to CONCERNED INSPECTOR in the labour department
By 25th   ok Annual NOC from fire office
By 25th   ok P.F. FORM-3A Individual contribution card & FORM-6A Summary of Form 3-A-(Annual return) to be sent to CONCERNED REGIONAL OFFICE
By 25th   ok ok ok ok ok ok ok ok ok ok ok ok P.F. Entry in the P.F ledger
Before 30th   ok ok Contract Labour Act FORM XXIV {RULE 82(1)}HALF YEARLY RETURN BY CONTRACTOR (IN DUPLICATE) to be sent to CONCERNED LICENCING AUTHORITY or CONCERNED INSPECTOR
Before 30th   ok Employment Exchange Act Form ER-2 in every 2 years
Before 30th   ok Factory Act, 1948 Form 2 Renewal fees
Before 30th   ok Payment of Bonus Act Form A, B,C
By 30th ok Payment of Bonus Act FORM D RULE 5-ANNUAL RETURN  -to be sent to CONCERNED INSPECTOR UNDER THE ACT
By 30th ok ESIC FORM-6 Return of Contributions
Before 31st ok ESIC FORM 01A (ESI REGULATION 10 C) ANNUAL INFORMATION ABOUT FACTORY COVERED UNDER THE ACT to be sent to REGIONAL OFFICE
Before 31st ok Contract Labour Act FORM VII RULE 29 (2) STATE RULE -APPLICATION FOR RENEWAL OF LICENCE LICENCE RENEWAL FEE to be sent to CONCERNED INSPECTOR
Before 31st ok Welfare Fund Act Deposit in Fund A/c
By 31st ok Factory Act, 1948 FORM-31 Accident Annual Return (FORM-21 Annual Return)
By 31st ok ESIC FORM-6 Return of Contributions
ok ok ok ok ok ok ok ok ok ok ok ok Monthly Statutory Register Daily / End of the month
FORM-13A/13 Transfer of PF Account-After receiving from the members-as & when require P.F.
Eligibility Register Updating,Allotment  of P.F. Nos.-As & when new employee join-As & when required P.F.
PF Inspection Book-To keep ready for the Inspection P.F.
FORM-17 -Register of employees contribution ESIC
Accident register
Inspection book
FORM-1 Declaration Form, FORM-3 Return of Declaration Form-With in 10 days from the date of appointment-As & when required ESIC
FORM-16 Accident Report-With in 24Hrs.-As & when required ESIC
Insurance Nos. to be obtained from the Local Office for the new employees-As & when required ESIC
FORM-2 Notice of occupation-Within 30days from the date of Expiry-Yearly Factory Act, 1948
FORM-18 Notice of Accident-Within 48 Hrs.-as & when required Factory Act, 1948
FORM-18 A Notice of serious AccidentsWithin 4 Hrs.-as & when required Factory Act, 1948
FORM-2A Change of Manager -Within 7 days of the new manager taking  charge-as & when required Factory Act, 1948
FORM-8 Test of pressure Vessal-Half Yearly Factory Act, 1948
FORM-7 Record of white washing-as & when required Factory Act, 1948
FORM-37 Report of examination of Hoist and lift-Half Yearly Factory Act, 1948
Amendment of Licenses & when required Factory Act, 1948
FORM-12-Register of Adult workers
FORM-15-Register of leave with wages-Yearly
FORM 26-Accident register with forms-Monthly
FORM 25-Muster roll & wage register-Daily
FORM 35-Inspection book-as & when required
FORM 9-Register of compensatory holidays & overtime
FORM 10-Muster roll for exempted workers
Factory Act, 1948 Register to be maintained
Form-11 Notice to be checked
List of holidays Notice to be checked
Abstract of the Act Notice to be checked
Name &Adress of FI, LO,LI,& DLC Notice to be checked
Register in FORM XIII Contract Labour Act
Register of wages, fines (form B), deduction for damages or losses & advance, notice of :-abstract,rate of wages,  date of payment of wages-monthly maintainance, monthly checking payment of wage act
Notice to be displayed:-rate of minimum wages, abstract of the act, name & address of the inspector, weekly holiday, working hours, time & payment of wages Minimum Wages Act
FORM-D register Equal remuneration act
industrial employment standing orders act
child labour (P&R) Act
workmen compensation act
inter state migrant workment act
professional tax act
labour welfare fund
 
payment of grutuity act
THE INCOME TAX ACT
THE (State) SHOPS AND INDUSTRIAL ESTABLISHMENT ACT.
trade union act
industrial dispute Act
company law
foreign exchange management act
THE (State) GENERAL SALES TAX ACT
national & festival holiday
THE CENTRAL SALES TAX ACT
CENTRAL EXCISE TARIFFS AND MANUALS.
THE INDUSTRIES DEVELOPMENT & REGISTRATION ACT
THE STANDARD OF WEIGHTS & MEASUREMENTS ACT

 

Click Here To Download Checklist of Statutory Compliances

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Posted by Hrformats - June 18, 2012 at 5:08 AM

Categories: HR   Tags: , , ,

Statutory Checklist for Employers

This checklist would help Employers to keep a tab on Statutory Returns.

Click Here To Download Statutory Returns

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Posted by Hrformats - May 23, 2011 at 9:32 AM

Categories: HR   Tags: ,