Resignation Letters

How to reply a Resignation Letter

Resignation and recruitment are two very important processes in a company. When you are working as the HR manager in a company or you are the owner of the organization then you are suppose to be responding to various kinds of requests made by your employees. Resignation letters are one kind of letters that you receive from your employees which must be responded in a formal manner. You have to keep in mind that you have delivered all the information and also that the tone of your letter is professional.

Here are some points which throw light on how to reply a resignation letter. Let us read all the points to ensure a perfect draft.

Acceptance

Assuming that you have received a resignation letter from some of your employee, it is clear that the candidate is not interested in continuing his job. Hence, you must accept his request. But in case, the employee is breaking the contract or is not ready to serve the notice period, then in such a case, you can always reject his application for resignation as you have a strong reason.

Mention About The Last Official Working Day

It is important that you must mention the last working day of the employee in the letter when you have shown the acceptance. You are also suppose to mention the tentative period of pay. All these details are very much essential for making your letter complete in information. In case, the employee is breaking the contract that he had signed while joining the company then you are suppose to be talking about the consequences of breaking the contract by quitting the job before the period mentioned in the contract.

Praise The Candidate

If there are no issues involved with resignation process and if the candidate has genuinely been very good then it is important that you praise his good work, qualities and association with the company in few lines. It is always good to sum up these small things as a good gesture.

Handover of Duties

You can then talk about handing over of duties and responsibilities to a new candidate who is going to replace him. This is optional depending upon the profile and situation.

Last Documents and Company Assets

You can then ask the person to sign the last documents, if any. You can also ask him to submit the company assets, if any, like laptop, mobile phone, credit card etc. before leaving the company with the HR department or any other concerned person.

Expressing Grief

You can also express your grief at the resignation of that person. It is always a formal and good thing to do. It is always appreciated if you end this association on a happy note. It is considered as a nice gesture.

Ask for Exit Interview, if any

If your company conducts exit interview then you can always ask the employee to participate in the process. Give him an option to contact the HR manager or concerned person, if he is interested in seeking the interview. It will always help the relationships stay good.

Wish Luck

The last and the final step is to wish the person good luck in his future ventures to show the optimistic attitude of the company.

Keep all these points in mind while framing an acceptance letter to the request of resignation submitted by an employee of your company. Make sure that you keep the tone of the letter formal and courteous. It is good that you always make the person feel good about the association he has had with the company.

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Posted by Hrformats - May 25, 2015 at 9:28 AM

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Resignation Letter Due to Career Change

Sometimes it happens that you stop enjoying your present job and you realize that this is something which is not giving you the thrill to work. Hence, you desire to change your career. And when you are planning to do something of the sort then you must write a sample resignation letter to the management of your company expressing your desire to give a new direction to your career by bring a promising change in it. It is your duty that you inform your manager about your intensions in a formal way. Make sure that the tone of your letter is courteous.

Here is a sample template to help you create a personalized formal draft consisting of all the necessary details. Let us have a look at this format using which you can create a perfect resignation letter stating your need to resign because you desire for changing your career.

Template for Resignation Letter Due to Career Change

Sam Jackman

123 Silver Street

42, Park Avenue
New York

Date: 19th May, 2015

Adam Gibbs

HR Manager,

ABC Corporation Pvt. Ltd.

New York

Dear Mr. Gibbs,

With a heavy heart, I would like to inform you that I am resigning from my position as Finance Manager for ABC Corporation Pvt. Ltd. My last working day with the company will be June 30th, 2015.

I have taken up a job as a lecturer with a college and from now on I will be teaching Economics to the students of high school. I have taken this decision because I had wanted to give a new direction to my career. After working for 8 years with ABC Corporation Pvt. Ltd., I am surely going to miss my job but I have taken up this offer because I want to share my experience and knowledge with the young minds. This is something I had always wanted to pursue.

I would like to thank the management and my co-workers for their support. I would like to thank the company for the opportunities they bestowed on me. I was a wonderful experience to have been associated with a company like ABC Corporation Pvt. Ltd. This span of eight years has been a wonderful time in my career.

I wish from the bottom of my heart all the success for the company. May the company achieve greatest success in all its future endeavors. Please feel free to contact me in case you need my assistance. I will be happy to be of some help to the organization.

Sincerely,

Sam Jackman

Finance Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - May 19, 2015 at 12:38 PM

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Acceptance of Resignation Letter from Board Member

For some important designations in the company, an Acceptance of Resignation letter is written by one of the board members to acknowledge the resignation of the employee. This is not something which can be accepted by the HR Manager like in other cases as it needs special approval because of seniority of the position.

Here is a format sample of acceptance of resignation letter from board member which gives you a base for creating your own formal letter consisting of all the important information that needs a mention in such letters. Use it to write your own letter.

Template of Acceptance of resignation letter from board member

Bob Marlow

Board Member

ABC Corporation Pvt. Ltd.

Date: 11th May, 2015

Richard Smith

Managing Director

ABC Corporation Pvt. Ltd.

Dear Mr. Smith,

This letter serves to accept your intention to resign from the position of Managing Director, ABC Corporation Pvt. Ltd. with effect from 1st June, 2015. The board of members has decided to accept your decision to resign after a thoughtful discussion. You have always been an important pillar of our organization and the Company will always miss you. We know that you are resigning because of your health issues and the Company understands your need. The only reason because of which we have accepted your resignation is our concern for your wellbeing.

Please ensure that all your work responsibilities are completed. We will try and finish all the required paper formalities before your last day.

We wish you the best in your life.

Sincerely yours,

Board Member

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - May 14, 2015 at 12:33 PM

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Requesting for Resignation Acceptance Letter

Sometimes it just so happens that you have submitted your resignation letter but the company has not accepted it. There can be various reasons for it. But in such a scenario, after waiting for the company to accept your resignation for a couple of days, you must pen a requesting letter to the company asking the manager or the owner to send their acceptance in a formal letter.

If you are not sure of how to begin writing a request for resignation acceptance letter to your company then here is a template format to help you write a personalized formal letter. Keep this draft as the base for creating your own letter with complete ease and convenience.

Sample Request for resignation acceptance letter

Adam Reynolds

Assistant Manager

Marketing Department

ABC Corporation Pvt. Ltd.

Date: 13th May, 2015

Norah James

HR Manager

ABC Corporation Pvt. Ltd.

Dear Ms. James,

I bring to your notice that I, Adam Reynolds, Assistant Manager, Marketing, had submitted my resignation to you on 1st May, 2015 but till date I have not received any formal acceptance of my resignation in written from the company.

Hence, I request you to please send me the acceptance in written so that I can plan things at my end accordingly. This is important for me so that I can start winding up my unfinished tasks and handover everything to the concerned person without any fail.

Once again I would like to mention that it has been wonderful working with ABC Corporation Pvt. Ltd. It has proved to be an amazing platform for my career’s growth and I will always be thankful to the company for the support and faith they showered me with.

Thanking in anticipation.

Sincerely,

Adam Reynolds

Assistant Manager, Marketing

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Posted by Hrformats - May 13, 2015 at 12:47 PM

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Acceptance of Resignation Letter without Notice

It happens in life that some of your employee leaves suddenly, without serving the notice period. It can happen because of some emergency at his end because of which he is leaving the company with an immediate effect. In such a condition, as the owner or HR manager of your company, you must write a formal acceptance to his resignation request allowing him to resign without notice.

Here is a format sample of acceptance of resignation letter without notice which gives you a base for creating your own formal letter consisting of all the important information that needs a mention in such letters. Use it to write your own letter.

Template of Acceptance of resignation letter without notice

Bob Marlow

HR Manager

ABC Corporation Pvt. Ltd.

Date: 13th May, 2015

Richard Smith

Marketing Manager

ABC Corporation Pvt. Ltd.

Dear Mr. Smith,

This letter is a response to your request for resignation dated 12th May, 2015 without serving the notice period. The Company accepts your intention to resign from the position of Marketing Manager, ABC Corporation Pvt. Ltd. with effect from 14st June, 2015. Looking at your health condition, the management has decided to relive you with immediate effect so that you can focus on your treatment at the earliest.

As you don’t have to serve the notice period of one month, we request you to handover all your work responsibilities at the earliest. We would also like to request you to be available on phone or email as and when needed until all the formalities are done.

We wish you the best in your life. May you get well soon.

Sincerely yours,

Bob Marlow

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - May 12, 2015 at 11:27 AM

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Acceptance of Resignation Letter from Employer

Once a company has received the resignation letter of some of its employee, it must revert back with a reply. If you are the owner o HR manager of the company and you have decided to accept the resignation of the employee then you must write a formal letter of resignation acceptance to inform the employee that his request has been accepted. It has to have all the necessary information so that there is no confusion.

If you are confused about how to start framing such a letter then here is an example sample of the letter which will help you create a customized professional draft with all the information that must be included in the letter. Use it for writing your own personalized letter.

Sample acceptance of resignation letter from employer

Norah James

HR Manager

ABC Corporation Pvt. Ltd.

Date: 12th May, 2015

Adam Reynolds

Assistant Manager

Marketing Department

ABC Corporation Pvt. Ltd.

Dear Mr. Reynolds,

This is to inform you that your letter of resignation, received on 08th May, 2015 for the position of Assistant Manager in Marketing Department has been accepted and it will be effective from 01st June, 2015. The company would also like to inform you that you will continue to receive your salary through your last day of employment. We would also like to wish you all the luck for your future endeavor and thank you for your efforts while working with ABC Corporation Pvt. Ltd.

We appreciate the early notice. We would request you to hand over all your duties as soon as possible. We also request you to handover all the company possessions like your credit card, mobile phone, laptop along with all your company ids and their passwords.

Though exit interviews are optional but by participating in them you can provide us with your valuable feedback which will be a great input for the company. If you agree to participate in exit interview then please let me know by sending an email at norah@abc.com and I shall schedule it soon.

Wish you good luck in your next endeavor.

Regards

Norah James

Human Resource Manager

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Posted by Hrformats - May 11, 2015 at 9:28 AM

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Formal Resignation Letter Template With One Month Notice

Whenever an employee leaves the organization, this letter of resignation is the last impression that he leaves with the company. Hence, it is as important as the first impression. You must make sure that you pen a pleasant and positive formal resignation letter to inform the company about your exit in the most polite tone. Use the format sample given below for notifying your employer about your exit in a professional manner. Customize it as per your need and use it to make it the best use of it.

Sample Formal Resignation Letter Template With One Month Notice

Date: 13th August, 2014

Robin Watson

HR Manager

Autocratic Computers Pvt. Ltd.

Dear Mr. Robin Watson,

Please accept my letter of resignation from the position of Marketing Manager, effective three weeks from today. My last working day at Autocratic Computers Pvt. Ltd. will be on 3rd September 2014.

I have accepted a job offer with another company which will help me take my career to new heights. It was a great experience working at Autocratic Computers Pvt. Ltd. and I am going to miss my team and colleagues. However, this new position will bring along greater opportunities for me to move ahead in my career.

In the next three weeks, I will be happy to help you in all possible ways to make this transition smooth and easy. I am ready to help you assist in recruiting and training my replacement. Kindly inform me if there is anything else that I can do for the company to make the process easier.

It was great being a part of your company and I thoroughly enjoyed working with you.

Warm Regards,

Anthony Graham

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Posted by Hrformats - August 22, 2014 at 12:07 PM

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Sample Resignation Email Or Letter Example

In this era of technology, most of the organizational communications take place via emails. You must learn to write formal resignation emails when you are leaving your job. It is always beneficial to follow proper protocols while resigning from employment. Here is a professionally drafted sample format of the same letter for your reference. You can use it to create your own personalized resignation email.

Email Resignation Letter Example

Put “Resignation” in the subject line of your email to make the purpose of your email clear.

Dear Robert William,

This is to bring to your notice that I am resigning from the position of Marketing Manager, effective two weeks from today. My last working day at Autocratic Computers Pvt. Ltd. will be on 27th August 2014.

Thanks a lot for all the opportunities at the personal and professional front that have helped me move ahead in life. This surely wasn’t as easy decision for me but I have accepted a job offer with another company which will help explore better opportunities for my career. It was a wonderful experience working at Sherman Technologies Pvt. Ltd. and I am surely going to miss the organization and my team.

In the next two weeks, I will always be there to help you in all possible ways to make this transition smooth and easy. Please inform me in case you need any help with the recruitment and training process for my replacement. I will be very happy to offer any kind of help to make this process easier for you.

I thoroughly enjoyed working with you and it was a great learning experience.

Warm Regards,

Anthony Graham

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Posted by Hrformats - August 21, 2014 at 1:11 PM

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