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Letter of Intent

I have attached sample format of Letter of Intent.

March 22, 2006

 

 

Mr. …..

Add

 

 

Dear Mr. …,

 

LETTER OF INTENT

 

As mutually discussed and agreed, we are pleased to offer you an appointment as per details given below:

 

a)           You will be designated as Designation

 

b)           You will be located at “”. 

 

c)            You will be entitled to an all-inclusive compensation (cost to company) of            Rs. … /-  (Rupees ………..                                       only) per annum, as discussed and agreed.

 

The final letter of appointment will be handed over to you upon joining the services of the company, which will be on, or before DOJ

 

This offer of appointment is subject to your successfully completing the company’s medical examination.

 

You are requested to sign and return the duplicate copy of this letter as a token of your acceptance of the above offer.

 

 

Yours faithfully,

For _________,

 Click Here To Download Letter of Intent

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Posted by Hrformats - June 6, 2012 at 5:10 AM

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Register of Wages in Excel Format

I have attached register of Wages in Excel Format. This may be useful for you.


Register of Wages
SBC/WR/007/2011
Name of Establistment: Tiki Tar Industries (Baroda) Limited Wage Period from……1st April 2012…To…30th April 2012………….. MWV
Form V
Place:Mangalore Rule (29) (1)
Minimum Wages Payable Rate of Wages Acturally Paid Deduction
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19
Employee’s Contribution
Sr. No. Name of Employees Father Name Designation Basic DA Basic DA Total Attendance/ Days of work done Overtime Worked Gross Salary Payable PF ESI HRA Other Deductions Total Deductions Wages Paid Date of Payment Signature or Thumb Impression of Employee
1 Ravindra Pujari Shivagondappa Plant Operator 181 0 226 0 26 0 5876 705 0 0 0 705 5171 7th May 2012
2 Shivanand  Pujari Kallappa Plant Operator 181 0 237 0 26 415 6576.8 739 0 0 0 739 5837 7th May 2012
2  Shekh Aftabbhai Iqbalbhai Plant Operator 181 0 193 0 26 1737 6755 602 0 0 0 602 6153 7th May 2012
4 Parashuram  Navi Sayabanna Plant Helper 181 0 171 0 25 0 4275 513 0 0 0 513 3762 7th May 2012

 

Click Here To Download Register of Wages in Excell Format

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Posted by Hrformats - June 1, 2012 at 4:54 AM

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Payment of Gratuity Format Letter

For claiming gratuity form I is used and for sanctioning the same form L is used. Please find the attached forms.

FORM ‘I’

 

[See sub-rule (1) of rule 7]

Application of gratuity by an employee

 

     To ………………………………………………………………………………………………………….

[Give here name or description of the establishment with full address]

 

Sir/Gentlemen,

 

I beg to apply for payment of gratuity to which I am entitled under sub-section (1) of section 4 of the Payment of Gratuity Act, 1972 on account of my superannuation/retirement/resignation after completion of not less than five years of continuous service/ total disablement due to accident/ total disablement due to disease with effect from the …………… Necessary particulars relating to my appointment in the establishment are given in the statement below:

 

Statement

1.       Name in full.

2.       Address in full

3.       Department/Branch/Section where last employed.

4.       Post held with Ticket No. or Serial No., if any.

5.       Date of appointment.

6.       Date cause of termination of service.

7.       Total period of service.

8.       Amount of wages last claimed.

9.       Amount of gratuity claimed.

 

I was rendered totally disabled as a result of

[Here give Detail of the nature of disease or accident]

Payment may please be made in cash/open or crossed bank Cheque.

 

As the amount of gratuity payable is less than Rupees one thousand, I shall request you to arrange for payment of the sum to me by Postal Money Order at the address mentioned above after deducting postal money order commission therefrom.

 

Yours faithfully,

Place                                                                                        Signature/Thumb impression of

Date                                                                                         the applicant employee.

 

Note:

1.       Strike out words not applicable.

 

2.       Strike out paragraph or paragraph not applicable.

 Click Here To Download Payment of Gratuity Format

 Download Form L (Notice for payment of gratuity)

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Posted by Hrformats - June 1, 2012 at 4:51 AM

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Draft of charge-sheet for general purpose

 Draft of charge-sheet for general purpose.

 

 

                                                                                                                                                                                                                                                                                                                Date:

 

To Shri

 

You are working in the Factory/Office/Establishment as a _____________________ On ___ (please write date ) you were on duty from ____________ to (please write time with lunch break).

 

(Note : Please describe the incident which is a misconduct with the details such as time, place and actual incident and ensure that all the details of incident should be given in such a way as if the incident can be visualised by the reader. In this regard you are requested to see some of the charge-sheets)

 

The aforesaid acts and/or omissions amount to misconduct on your part under Model Standing Orders/ Certified Standing Orders / Rules / Regulations as applicable.

1.

2.

3.

4.

5.

 

You are, hereby, called upon to file your written explanation, as to why action should not be taken against you. An enquiry into the above charges will be held by an enquiry officer (for appointment of enquiry officer please refer the notes.) The date, time, place and name of the enquiry officer will be intimated to you separately.

 

                                                                OR

 

An enquiry into the above charges will be held by an enquiry officer Shri ___________ on__________ at ___________.

 

In the said enquiry you will be permitted to appear/ to defend yourself or shall be permitted to be defended by a co-workman working in the same department as yourself in the Factory/ office/ establishment or by any office bearer of the trade union of which you are a member or as per law/ advocate (Please refer the notes as who can be the person to defend the workman/ employee.)

 

In the enquiry you will be given an opportunity to cross-examine the witnesses on whose evidence the charge rests. You will also be allowed to examine yourself as well as you can examine your witnesses at the time of the enquiry in support of your case. You are required to submit your written explanation within 48 hours on receipt hereof.

 

Please note that if you fail to attend the enquiry, the enquiry officer may hold the enquiry in absentia. You are suspended pending enquiry with immediate effect and during the suspension period you will be paid suspension allowance as per law. (Please refer the notes regarding payment of suspension allowance.)

 

                                                                                                                                                                                                                Signature of the Competent Authority

 

 

Contents read over translated

and explained in language understood by the workman

in presence of:

 

 Click Here To Download Draft of Charge sheet

 

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Posted by Hrformats - May 30, 2012 at 6:17 AM

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Draft of Chargesheet

I have Attached Draft of Chargesheet

I) Draft of charge-sheet for general purpose

 

                                                                                                                                                                                                                                                                                                                Date:

 

To Shri

 

You are working in the Factory/Office/Establishment as a _____________________ On ___ (please write date ) you were on duty from ____________ to (please write time with lunch break).

 

(Note : Please describe the incident which is a misconduct with the details such as time, place and actual incident and ensure that all the details of incident should be given in such a way as if the incident can be visualised by the reader. In this regard you are requested to see some of the charge-sheets)

 

The aforesaid acts and/or omissions amount to misconduct on your part under Model Standing Orders/ Certified Standing Orders / Rules / Regulations as applicable.

1.

2.

3.

4.

5.

 

You are, hereby, called upon to file your written explanation, as to why action should not be taken against you. An enquiry into the above charges will be held by an enquiry officer (for appointment of enquiry officer please refer the notes.) The date, time, place and name of the enquiry officer will be intimated to you separately.

 

                                                                OR

 

An enquiry into the above charges will be held by an enquiry officer Shri ___________ on__________ at ___________.

 

In the said enquiry you will be permitted to appear/ to defend yourself or shall be permitted to be defended by a co-workman working in the same department as yourself in the Factory/ office/ establishment or by any office bearer of the trade union of which you are a member or as per law/ advocate (Please refer the notes as who can be the person to defend the workman/ employee.)

 

In the enquiry you will be given an opportunity to cross-examine the witnesses on whose evidence the charge rests. You will also be allowed to examine yourself as well as you can examine your witnesses at the time of the enquiry in support of your case. You are required to submit your written explanation within 48 hours on receipt hereof.

 

Please note that if you fail to attend the enquiry, the enquiry officer may hold the enquiry in absentia. You are suspended pending enquiry with immediate effect and during the suspension period you will be paid suspension allowance as per law. (Please refer the notes regarding payment of suspension allowance.)

 

                                                                                                                                                                                                                Signature of the Competent Authority

 

 

Contents read over translated

and explained in language understood by the workman

in presence of:

 Click Here To Download Draft of Chargesheet

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Posted by Hrformats - May 22, 2012 at 7:04 AM

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Register Of Wages Cum Muster Roll

I have Attached Register Of Wages Cum Muster Roll

Name and address FORM XVIII  [See Rule 78 (2)   (a)] Name and address of  establishment
 of Contractor : FORM OF REGISTER OF WAGES – CUM – MUSTER ROLL in/under which contract is carried on
Wages Period  : MONTHLY
From :   01/03/2012     To       31/03/2012 Name and address of Principal employer
Nature and Location of Work: :
SERIAL NO SL No.in register of workmen NAME OF WORKMAN /
WOMAN
Designation /Nature of Kork Daily attendance units worked Total ayttendaceunits of worked done Dailyrate/wagespiecerate Amount of wages Earned Deduction of ESI 1.75% Deducton if any (indicate nature) PF 12 % Net Amount paid Sig / Thumb impressin of workmen intial of contractor on his Representative
Amount of wages Earned D A Over time others cash payments Total
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
1 1 RAKESH SINGH             (ESI NO:5900033272) SSK P P P P P P PH P P P P P P P P P P P P P P P P P P P P 27.0 171.50 4631.00 270.00 4901.00 86.00 588.00 4227.00

 

Click Here To Download Register Of Wages Cum Muster Roll

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Posted by Hrformats - May 4, 2012 at 10:44 AM

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Payroll of An Employee Letter

 I have Attached Payroll of  An Employee Letter

 

         XYZ Group of Company (Mother Concern)

       Address:

 

                                                                                                                                                                                                                                    Date: 01.12.2010

 

Office Note

 

We propose to revise the salary of the following employee under the payroll of ABC Pvt. Ltd. (sister concern) to be effective from 01st December 2010.

SL.No NAME DESIGNATION PRESENT GROSS SALARY PROPOSED GROSS SALARY
1. Ms. Bhattacharya Analyst Rs. 40, 000 Rs. 60, 000

 

Submitted for your necessary approval.

 

 

Trishnita Ghosh

(HR Dept.)

 

 

Mr. Sengupta

(CMD)

 

Click Here To Download Payroll of An Employee Letter

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Posted by Hrformats - April 20, 2012 at 9:48 AM

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Format of Promotion Letter

 I have Attached Format of Promotion Letter

“We would like to express our appreciation and commendation for all the passion and commitment you have been exhibiting in your existing role.

In recognition of your contribution, it is our pleasure to inform you that you have been promoted as ….”

Regards

Click Here To Download Format of Promotion Letter

Other Related Promotion Letter Format

Promotion Letter from Employer to Employee
Promotion Letter for HR Manager
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Writing a Letter of Interest for a Promotion with Sample
Job Promotion Cover Letter for a Retail Job
Promotion Letter & Increment Letter Format
How to Write a Thank You Letter to a Boss for a Promotion
Useful Tips and Advice on Getting a Promotion

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Posted by Hrformats - February 10, 2012 at 6:16 AM

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Submission of Form 27

 I have Attached Submission of Form 27

[Form 27]                         [m1]

[See rule 119(1)]

                                                           Annual Return

For the year ending 31st December 2011

 

1. Registration number of Factory ……………

 

2. Name of Factory ……………………………..

3. Name of Occupier …………………………….

4. Name of the Manager ………………………..

 

5. District …………………………………………..

6. Full Postal Address of Factory ……………….

 

7. Nature of Industry …………………………….

 

Number of workers and particulars of employment

 

8. No. of days worked in the year ………………

 

9. No. of mandays worked during the year-

(a) Men ……………………………………………………………………

(b) Women ……………………………………………………………….

(c) Children ………………………………………………………………

 

10. Average number of workers employed daily (See explanatory note)-

(a) Adults

(i) Men ……………………………………………………………………

(ii) Women ……………………………………………………………….

(b) Adolescent

(i) Male …………………………………………………………………..

(ii) Female ………………………………………………………………..

(c) Children

(i) Boys ……………………………………………………………………

(ii) Girls ……………………………………………………………………

 

11. Total No. of man-hours worked including over-time-

(a) Men ……………………………………………………………………

(b) Women ……………………………………………………………….

(c) Children ………………………………………………………………

 

12. Average number of hours worked per week (See explanatory note)-

(a) Men ……………………………………………………………………

(b) Women ……………………………………………………………….

(c) Children ………………………………………………………………

 

13. (a) Does the factory carry out any process or operation declared as dangerous under section 87? (See Rule 114). (b) If so,

give the following information:-

 

Name of the dangerous processes  

 or operations carried on.

(State the Schedule number under

 Rule 114).

Average No. of persons employed daily in each of the

processes or operations given in Col. 1

(i)  
(ii)  
(iii) etc.  

 

Leave with wages

14. Total number of workers employed during the year-

(a) Men ………………………………………………………

(b) Women ………………………………………………….

(c) Children …………………………………………………

15. Number of workers who were entitled to annual

leave with wages during the year

(a) Men ……………………………………………………….

(b) Women …………………………………………………..

(c) Children ………………………………………………….

16. Number of workers who were granted leave

during the year-

(a) Men ……………………………………………………….

(b) Women …………………………………………………..

(c) Children ………………………………………………….

17. (a) Number of workers who were discharged,

or dismissed from the service, or quit employment,

or were superannuated,or who died while in service

during the year.

 

(b) Number of such workers in respect of whom wages

in lieu of leave were paid.

Safety Officers

18. (a) Number of Safety Officers required to be

appointed as per Notification under section 40-B;

(b) Number of Safety Officers appointed.

        Ambulance Room

19. Is there an ambulance room provided in the factory

as required under section 45?

  Canteen

20. (a) Is there a canteen provided in the factory as

required under section 46?

(b) Is the canteen provided managed-

(i) departmentally, or

(ii) through a contractor?

                                          Shelter or Rest Rooms and Lunch Rooms

21. (a) Are there adequate and suitable shelters

or rest rooms provided in the factory as required

under section 47?

(b) Are there adequate and suitable lunch rooms

provided in the factory as required under section 47?

Crèches

22. Is there a Crèche provided in the factory as

required under section 48?                                      :

    

 Welfare Officers

23. (a) Number of Welfare Officers to be appointed

as required under section 49.                                  :

(b) Number of Welfare Officers appointed.

 

Accidents

24. (a) Total number of accidents (See explanatory note)-

(i) Fatal

(ii) Non-fatal

 

(b) Accidents in which workers returned to work during

the year to which this return relates.

(i)                 Accidents (workers injured) occurring during

(ii)               the year in which injured workers returned to

work during the year to which this return relates

(aa) Number of accidents

(bb) Man-days lost due to accidents,

(iii)              Accidents (workers injured) occurring in

the previous year in which injured workers

returned to work during the year to which

this return relates,

(aa) Number of accidents

(bb) Man-days lost due to accidents,

(iii) Accidents (workers injured) occurring during the year

in which injured workers did not return to work during

the year to which this return relates,

(aa) Number of accidents

(bb) Man-days lost due to accidents.

                                                          Suggestion Scheme

25. (a) Is a suggestion Scheme in Operation in the factory?      :

(b) If so, the number of suggestions-

(i) received during the year ….

(ii) accepted during the year ….

(c) Amount awarded in cash prizes during the year-                 :

(i) total amount awarded

(ii) Value of the maximum cash prize awarded,

(iii) Value of the minimum cash prize awarded.

 

Certified that the information furnished above is to the best of my knowledge and belief correct.

 

 

 

 

 

Signature of the Manager.

Date :

 

 

 

 

 

 

Explanatory Notes:

1. The average number of workers employed dairy should be calculated by dividing the aggregate number of attendances on

working days (that is, man-days worked) by the number of working days in the year. In reckoning attendance, attendance by

temporary as well as permanent employees should be counted, and all employees should be included, whether they are

employed directly or by or through any agency including contractors. Attendance on separate shifts (e.g. night and day shifts)

should be counted separately. Days on which the factory was closed for whatever cause, and days on which manufacturing

process were not carried on should not be treated as working days. Partial attendance for less than half a shift on working days

should be ignored, while attendance for half a shift or more on such day should be treated as full attendance.

2. For seasonal factories, the average number of workers employed during the working season and the off-season should be

given separately. Similarly the number of days worked and average number of man hours worked per week during the working

and off-season should be given separately.

3. The average number of hours worked per week means the total actual hours worked by all workers during the year excluding

the rest intervals but including over-time work divided by the product of total number of workers employed in the factory

during the year and 52. In case the factory has not worked for the whole year, the number of weeks during which the factory

worked should be used in place of the figure 52.

4. Every person killed or injured should be treated as one separate accident. If in one occurrence, six persons were injured or

killed, it should be counted as six accidents.

5. In item 24(a), the number of accidents which took place during the year should be given. In case of non-fatal accidents only

those accidents which prevented workers from working for 48 hours or more, should be indicated.”

 

 


 [m1]Under Maharashtra Factores rules 1963

Click Here To Download Submission of Form 27

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Posted by Hrformats - February 6, 2012 at 9:14 AM

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