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Sample Travel Reimbursement & Daily Allowance Policy

I have Attached Sample Travel Reimbursement & Daily Allowance Policy.


TA/DA NOTE APPROVAL

Date: 02nd Aug 2012

 

BACKGROUND:

Employees of Celkon at present are being paid TA DA and miscellaneous expenses incurred in travel on official tours as per the extent of existing rules. These allowances under these Rules are insufficient to cover the actual expenses incurred for touring. Since it is imperative to have Tour Rules conducive for maintaining sense of quality for all our staff it is being suggested as following:

PROPOSAL:

It is being proposed to revise the Tour Rules and apply the Rules as per the following Linkages

 

Designation

Employee Category

District Sales Officer/Territory Sales Officer/Any officer, Executive level positions.

Grade – I

Area Service Coordinator/ Territory Sales In charge/All Assistant Manager positions.

Grade –II

Area Sales Manager/Territory Sales Manager /service Manager/All Deputy Manager positions.

Grade –III

Zonal Sales/service Manager/State Heads

Grade –IV

 

The proposed Tour Rules as per above Linkages are submitted in the annexure for approval.

 

 

 


TOUR, TRAVEL AND DAILY ALLOWANCE RULES ON OFFICAL TOURS

 

Grade and Travel Entitlement:

Grade

Designation

Entitlement (Class of Travel)

Local Conveyance

IV

Zonal Sales/service Manager/State Heads II Tier Ac / [email protected] Cab/ 4wheeler with as per actual

III

Area Sales Manager/Territory Sales Manager /service Manager/Deputy Managers. III Tier AC / Volvo AC Buses Auto/Self as per actual

II

Service Coordinator/ Territory Sales In charge/Assist Managers. Sleeper / Non AC Buses Auto/Self as per actual

I

District Sales Officer/Territory Sales Officer /service  Officer/executives Sleeper / Non AC Buses Auto/Self as per actual

@ Employees in Category – IV are eligible for Air Travel only on prior approval.

 

Number of Kilometers allowed per day category wise:

A maximum of 1200km will be reimbursed per month for staff of all categories. The Mileage / distance from residence to office and back would be deducted.

A Prior Approval for using Cab/4Wheeler is Mandatory.

 

Hotel Room Tariff Entitlements Limits:

State

AP

Karnataka

Tamilnadu

Category of Cities

Grade

A

B

C

A

B

C

A

B

C

IV

1500

1200

 1000

1500

1200

 1000

1500

1200

 1000

III

 1200

 1000

800

 1200

 1000

800

 1200

 1000

800

II

 800

700

600

 800

700

600

 800

700

600

I

 500

 500

400

 500

 500

400

 500

 500

400

State

UP/UK

Rajasthan

Delhi

Category of Cities

Grade

A

B

C

A

B

C

A

B

C

IV

 1800

1500

1200

 1800

1200

 1000

 1800

1500

1200

III

 1400

1200

1000

 1400

 1000

800

 1400

1200

1000

II

 1000

 800

700

 1000

700

600

 1000

 800

700

I

800

700

600

 700

 600

500

800

700

600

State

Pune & Mumbai

Rest Of MH

MP/Chattisgarh

Category of Cities

Grade

A

B

C

A

B

C

A

B

C

IV

 1800

1500

1200

 1800

1500

1200

1500

1200

 1000

III

 1400

1200

1000

 1400

1200

1000

 1200

 1000

800

II

 1000

 800

700

 1000

 800

700

 800

700

600

I

800

700

600

800

700

600

 500

 500

500

 

State

Bihar/ West Bengal

Punjab

Orissa

Category of Cities

Grade

A

B

C

A

B

C

A

B

C

IV

 1800

1500

1200

 1800

1500

1200

1500

1200

 1000

III

 1400

1200

1000

 1400

1200

1000

 1200

 1000

800

II

 1000

 800

700

 1000

 800

700

 800

700

600

I

800

700

600

800

700

600

 500

 500

500

Note:  The entitlements shown above are inclusive of all taxes and discounts.

 

A Class Cities:

Ahmedabad, Bangalore, Chennai, Gurgaon, Hyderabad, Kolkata, Mumbai, New Delhi, Noida, Pune,

 

B Class Cities:

All other state capitals and Agra, Allahabad, Aligarh, Aurangabad, Agartala, Amritsar, Amarawati, Ambala, Bareilly, Bellary, Belgaum, Bhopal, Bhubaneswar, Chandigarh, Coimbatore, Cochin, Davanegere, Dehradun, Ghaziabad, Gorakhpur, Guwahati, Gulbarga, Goa, Gangtok, Haldwani, Haridwar, Kanpur, Moradabad, Nainital, Pondichery Rohtak, Indore, Jaipur, Kholapur, Kota, Jalandhar, Jamshedpur, Jamangar, Jammu, Jodhpur, Ludhiana, Mysore, Nasik Nagpur, Patna, Raipur, Ranchi, Sholapur, Salem, Surat, Srinagar(J&K), Siliguri, Shillong, Surat, Thane, Thiruchirapalli, Trivandrum, Udaipur, Vijayawada, Visakhapatnam, Varanasi, Vadodara, Vellore.

 

C Class Cities:

Cities other than those mentioned above.

Daily Allowance on Tour

Grade I

Grade II

Grade III

Grade IV

150

200

250

350

 

* Employees are eligible for Daily Allowance only in case of work at outstation & can claim as above.

* Mislleneous expenses like washing, stationary etc can be charged as per actual.

Mobile Reimbursement:

Mobiles reimbursement is given to staff only for official communication.

Staff has to procure their own hand sets in case of any CUG SIM cards along with company numbers with corporate plan have been issued to any employee.

All personal calls must be deducted from the total.

The permitted amounts of mobiles allowance are:

Employee       Grade

Permitted Limit per month

1

500

2

750

3

Actual (CUG)

4

Actual (CUG)

Note:

Claims will be processed for every 15 days.

Bill date should not be older than one Month.

Original Bills need to be submitted, Xerox copies etc will not be accepted.

Immediate reporting authority need to Approve the Claims.

Staff found guilty of any unethical practices will be dealt seriously.

 

 

                                                                                 Submitted for approval.

                                                                                 __________________________

                                                                                 (Managing Director)

Click Here To Download Travel & DA Policy

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