Categories: HR

Office 5S Checklist

I have Attached Office 5S Checklist



CATEGORY	CRITERIA	AUDIT PERIOD				SCORING SYSTEM
Sort	Distinguish between what is needed and not needed	1	2	3	4	Scale / # Problems	Rating / Score
Sort Through & Discard Unused Items	Procedures are established to identify unnecessary items					High – 5 or more	0
	Unneeded equip., storage, furniture, etc. exist					3-4	1
	Unneeded items on walls / bulletin boards, etc. exist					2	2
	Aisles, stairways, corners etc. are free of items					1	3
	Unneeded inventory, supplies, parts, or materials exist (drawers / cabinets / work surfaces / storage areas)					Low – None	4

Set in Order	A place for everything and everything in its place	1	2	3	4	SHEET SUMMARY
Use Labels, Lines, Signs & Colors to identify Normal vs. Abnormal Conditions	All items have a specific location					Average Scores	1	2	3	4
	Shared drawers, cabinets, work surfaces, and storage areas are clearly labeled and well organized					Sort	0.0	0.0	0.0	0.0
	Personal drawers, cabinets, desktops, and storage areas are clearly marked and/or well organized					Set in Order	0.0	0.0	0.0	0.0
	All items are placed in the proper location					Shine	0.0	0.0	0.0	0.0
	Aisleways, workstations, equipment locations are identified					Standardize	0.0	0.0	0.0	0.0
						Sustain	0.0	0.0	0.0	0.0
Shine	Routine discipline maintaining a clean and organized workplace	1	2	3	4	Total Average Score	0.0	0.0	0.0	0.0
Cleaning is a Method of Inspection, Look for Hidden Defects	Equipment, computers, work surfaces, and storage areas are clean
	Garbage and recyclables are collected and disposed correctly
	E-mails and paper are filed daily
	Shared areas are cleaned and maintained regularly					Average Scores	Q1	Q2	Q3	Q4
						Sort	0	0	0	0
Standardize	Preventing the area from having abnormal operating conditions	1	2	3	4	Set in Order	0	0	0	0
Standardize the Rules to Make 5S a Habit	Specific cleaning and organizing tasks have been developed and assigned for the work area					Shine	0	0	0	0
	Staff is trained and fully understands 5S procedures					Standardized	0	0	0	0
	5S standards are clearly displayed					Sustain	0	0	0	0
	Visual management tools identify if work is complete

Sustain	Stick to the rules (self-discipline)	1	2	3	4	Area Audited:
Sustaining plans are developed to ensure accountability	Everyone is involved in the improvement activities					Area Audited:
	Standardized cleaning and work procedures are followed					Auditor:
	5S documentation and instructions are current					Auditor:
	5S audits occur regularly

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