|
|
|
|
|
|
|
|
|
|
|
|
1st S: Sort through/sort out |
Eliminate what is unneeded and decide what is needed |
|
|
|
|
|
|
|
|
Check item |
Question |
1 |
2 |
3-4 |
5 |
6 |
SCORE |
|
|
|
|
|
INITIAL SITUATION |
FIRST IMPROVEMENTS |
DEVELOPMENT |
INTEGRATED SYSTEM |
EXCELLENCE |
|
|
1. |
Unneeded objects |
Are there any unneeded things (newspapers, samples, various items) on shelves and in file cabinets? |
|
|
|
|
|
0 |
|
|
2. |
Unneeded files |
Are there any files requiring specific archiving? |
|
|
|
|
|
0 |
|
|
3. |
Cables and wires |
Are there any computer cables and wires lying about on the floor? |
|
|
|
|
|
0 |
|
|
4, |
Walls, equipment and partitions |
Are walls, machines or boards covered in unneeded calendars and posters? |
|
|
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Total S1 |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
2nd S: Set in order |
Define a specific location for every item needed |
|
|
|
|
|
|
|
|
|
Check item |
Question |
1 |
2 |
3-4 |
5 |
6 |
|
|
|
|
|
|
INITIAL SITUATION |
FIRST IMPROVEMENTS |
DEVELOPMENT |
INTEGRATED SYSTEM |
EXCELLENCE |
SCORE |
|
|
1. |
Shelves and filing cabinets |
Are shelves and filing cabinets identified with labels, markings and visible codes? |
|
2 |
|
|
|
2 |
|
|
2. |
Documents, files and binders identification |
Is there any indication of title, number, name of person in charge, and/or date on file or binders? |
|
2 |
|
|
|
2 |
|
|
3. |
Easiness of use |
Are documents, stationery, materials well-ordered and easy to reach and return to their location? |
1 |
|
|
|
|
1 |
|
|
4, |
Areas indication |
Are the various areas, cabinets, and offices clearly identified? |
|
2 |
|
|
|
2 |
|
|
|
|
|
|
|
|
|
Total S2 |
7 |
|
|
|
|
|
|
|
|
|
|
|
|
|
3rd S: Shine and sweep |
Keep the workplace clean and eliminate abnormalities |
|
|
|
|
|
|
|
|
|
Check item |
Question |
1 |
2 |
3-4 |
5 |
6 |
|
|
|
|
|
|
INITIAL SITUATION |
FIRST IMPROVEMENTS |
DEVELOPMENT |
INTEGRATED SYSTEM |
EXCELLENCE |
SCORE |
|
|
1. |
Cleanliness of floors and walls |
Are floors, carpets and walls clean, do paintworks need re-doing? Are windows, shelves and plants regularly dusted and cleaned? |
|
|
|
|
|
0 |
|
|
2. |
Updating tasks |
Is there a specific person in charge of keeping files up-to-date for each subject? |
|
|
|
|
|
0 |
|
|
3. |
Wastebaskets |
Are wastebaskets and destroyer bins regularly emptied before they overflow? |
|
|
|
|
|
0 |
|
|
4, |
Feeling of tidiness and cleanliness |
Offices are clean, few documents are not filed. |
|
|
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Total S3 |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
4th S: Standardize |
Create a visually managed workplace |
|
|
|
|
|
|
|
|
|
Check item |
Question |
1 |
2 |
3-4 |
5 |
6 |
SCORE |
|
|
|
|
|
INITIAL SITUATION |
FIRST IMPROVEMENTS |
DEVELOPMENT |
INTEGRATED SYSTEM |
EXCELLENCE |
|
|
1, |
Visualization |
The location of files, books, articles and stationary can be seen at a glance. All cabinets are visually defined with their contents. |
|
|
|
|
|
0 |
|
|
2, |
Confidential documents and archiving |
Is there a procedure for dealing with confidential documents and archives? |
|
|
|
|
|
0 |
|
|
3, |
Shared filing |
Have team defined a shared filing system in the computer system and are the work-in-process files managed with a visual system indicating progress level and things to do? |
|
|
|
|
|
0 |
|
|
4, |
Stationary |
Are minimum supplies levels clearly indicated? |
|
|
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Total S4 |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
5th S: Sustain |
Sustain improvements and make further company wide improvements |
|
|
|
|
|
|
|
|
|
Check item |
Question |
1 |
2 |
3-4 |
5 |
6 |
|
|
|
|
|
|
INITIAL SITUATION |
FIRST IMPROVEMENTS |
DEVELOPMENT |
INTEGRATED SYSTEM |
EXCELLENCE |
SCORE |
|
|
1, |
Meetings |
Do team members carry out regular meetings in a specific area? |
|
|
|
|
|
0 |
|
|
2. |
Work schedules and performance |
Are activity scheduling, departments tasks and performance indicators clear and visualized? |
|
|
|
|
|
0 |
|
|
3. |
Schedules |
Are meetings and traveling schedules clearly visualized and displayed? |
|
|
|
|
|
0 |
|
|
4, |
Audits and updating |
Have dates been set within the team for audits, and to update and dispose of documents? |
|
|
|
|
|
0 |
|
|
|
|
|
|
|
|
|
Total S5 |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
TOTAL SCORE |
7 |
|
|
|
|
|
% of ultimate target |
5.83% |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
View Comments
we required a office stationery list
list of office stationery items xls download