Sample Travel Reimbursement & Daily Allowance Policy

I have Attached Sample Travel Reimbursement & Daily Allowance Policy.

TA/DA NOTE APPROVAL

BACKGROUND:

Employees of Celkon at present are being paid TA DA and miscellaneous expenses incurred in travel on official tours as per the extent of existing rules. These allowances under these Rules are insufficient to cover the actual expenses incurred for touring. Since it is imperative to have Tour Rules conducive for maintaining sense of quality for all our staff it is being suggested as following:

PROPOSAL:

It is being proposed to revise the Tour Rules and apply the Rules as per the following Linkages

The proposed Tour Rules as per above Linkages are submitted in the annexure for approval.

TOUR, TRAVEL AND DAILY ALLOWANCE RULES ON OFFICAL TOURS

Grade and Travel Entitlement:

@ Employees in Category – IV are eligible for Air Travel only on prior approval.

Number of Kilometers allowed per day category wise:

A maximum of 1200km will be reimbursed per month for staff of all categories. The Mileage / distance from residence to office and back would be deducted.

A Prior Approval for using Cab/4Wheeler is Mandatory.

Hotel Room Tariff Entitlements Limits:

Note:  The entitlements shown above are inclusive of all taxes and discounts.

A Class Cities:

Ahmedabad, Bangalore, Chennai, Gurgaon, Hyderabad, Kolkata, Mumbai, New Delhi, Noida, Pune,

B Class Cities:

All other state capitals and Agra, Allahabad, Aligarh, Aurangabad, Agartala, Amritsar, Amarawati, Ambala, Bareilly, Bellary, Belgaum, Bhopal, Bhubaneswar, Chandigarh, Coimbatore, Cochin, Davanegere, Dehradun, Ghaziabad, Gorakhpur, Guwahati, Gulbarga, Goa, Gangtok, Haldwani, Haridwar, Kanpur, Moradabad, Nainital, Pondichery Rohtak, Indore, Jaipur, Kholapur, Kota, Jalandhar, Jamshedpur, Jamangar, Jammu, Jodhpur, Ludhiana, Mysore, Nasik Nagpur, Patna, Raipur, Ranchi, Sholapur, Salem, Surat, Srinagar(J&K), Siliguri, Shillong, Surat, Thane, Thiruchirapalli, Trivandrum, Udaipur, Vijayawada, Visakhapatnam, Varanasi, Vadodara, Vellore.

C Class Cities:

Cities other than those mentioned above.

Daily Allowance on Tour

* Employees are eligible for Daily Allowance only in case of work at outstation & can claim as above.

* Mislleneous expenses like washing, stationary etc can be charged as per actual.

Mobile Reimbursement:

Mobiles reimbursement is given to staff only for official communication.

Staff has to procure their own hand sets in case of any CUG SIM cards along with company numbers with corporate plan have been issued to any employee.

All personal calls must be deducted from the total.

The permitted amounts of mobiles allowance are:

Note:

Claims will be processed for every 15 days.

Bill date should not be older than one Month.

Original Bills need to be submitted, Xerox copies etc will not be accepted.

Immediate reporting authority need to Approve the Claims.

Staff found guilty of any unethical practices will be dealt seriously.

                                                                                 Submitted for approval.

                                                                                 __________________________

                                                                                 (Managing Director)

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