I have attached Sample Cell Phone Reimbursement Policy.
The objective of this policy is to facilitate the Employees in their jobs by increasing communication within the organization and especially with the customers and to prevent them from the hassle of purchasing Sim Cards / Hand Sets.
Objective
This policy has been introduced to:
v define clearly who is entitled to a cell phone and how the costs of purchasing the asset plus ancillary equipment, and the rental and call costs will be met.
v streamline statement administration and payment, and the reimbursement of the costs of business calls.
Applicability
v Employees at the level of executive of special duties and Managers.
v Employees who by virtue of their function have a constant need to be in contact with other employees and to attend external customers or office work through mobile phone.
When Sim + mobile allotted to employee
Reimbursement rules
Company is entitled to pay monthly rental charges + taxes + call charges up to a limit as per the grades & perks.
Mode of Reimbursement
Safety rules
Operative Guidelines
Advantages
When only sim is allotted
Sim + some % of cost of mobile in cash as per the entitlement
Disadvantages
Increase in paper formality.
When only sim is allotted
Sim + some % of cost of mobile in cash as per the entitlement
No Sim, No mobile from Company
Reimbursement rules
Advantages
The total expenses on mobile phone claim can not exceed the limits as given below:
Cost / Value of Mobile at different levels:
Category 1
Top management : – Actual Payment.
– Fixed amount range between (Rs. X – Y).
Category 2
Senior Manager to Manager : Between Rs. X – Y.
Category 3
Senior Executives to Executives : Between Rs. X – Y.
Mobile / Blackberry / Data card Request Form
Name _________________________________ Emp. Code: _____________________
Designation ________________________Location ____________________________
Department: _______________________Date: _______________________________
I have read the policy on Mobile Connection for Employees and I shall abide myself to policy. Please issue me an activated SIM with following requirements.
STD REQUIRED: YES / NO
ISD REQUIRED: YES / NO
ROAMING REQUIRED: YES / NO
HARDWARE REQUEST YES / NO
Justification:
Employee’s Signature: _____________________
APPROVAL
Approved by HOD Approved by HR & Admin
Remarks:
(Approval for General Manager and above would not be required)
OFFICE USE
Handset Model & cost: Serial No.
Data Card No. Date of Issuance:
Handset No. Mobile Connection Number
Signature of Admin Incharge
EMPLOYEE DECLARATION
I have received the Mobile Connection No._______________ and Handset bearing no. (if applicable)___________. I hereby declare that I will be responsible and accountable for the safety of the Mobile handset alongwith activated connection, and in the case of loss/theft/damage, I will report immediately to Administration and shall pay the due amount to the Company. I also declare that this Mobile connection issued to me will be used by me only.
Employee’s signature: _______________________ Date: ______________________
Copies of this form to be forwarded by Administration Incharge to:
1) Finance & Accounts,
2) Purchase,
3) HR (Personal file)
Click Here To Download Mobile Policy
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