Vacation Policy

Sample employee vacation policy

1. Scope of policy

This policy applies to all regular full-time and part-time employees.

2. Staff policy

a. Employees with less than one (1) year of service will be granted paid vacation at the rate of 1 day for each complete month of service.

b. Employees with one (1) or more years of service will be granted paid vacation in accordance with the following schedule:

• One (1) year but less than three (3) years: Three (3) weeks.
• Three (3) years but less than seven (7) years: Four (4) weeks.
• Seven (7) years or more: Five (5) weeks.

3. Executives policy

a. Employees with less than one year of service will be granted paid vacation at the rate of one third (1/3) of a week for each complete month of service as of that date.

b. Employees with one or more years of service will be granted paid vacation in accordance with the following schedule:

• One (1) year but less than seven (7) years: Four (4) weeks
• Seven (7) years but less than twenty-five (25) years: Five (5) weeks
• Twenty-five (25) years or more: Six (6) weeks

4. Scheduling of Vacations

a. Vacation may be divided into more than two periods where so requested by the employee, provided the employer consents.

b. Scheduling of vacations shall be the responsibility of the Department Head who will ensure that all employees are given their full vacation entitlement while taking into account the preferences of staff, service and the maintenance of efficient departmental service.

An employee is entitled to know the date of his/her annual vacation at least four (4) weeks in advance.

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