I have attached sample company car scheme policy.
<name of the company>
/POLICY/CAR SCHEME/06 Date: 01-01-06
Subject: Car Scheme
OBJECTIVE:
The objective of the scheme is to ensure smooth easy and comfortable mobility of the senior executives of the company for their official work in a dignified manner.
SCOPE:
All Units and Offices of <name of the company>.
ELGIBILITY:
This scheme is applicable to all Executives in the cadre of Assistant General Manager & above at the sole discretion of the management. The car to be provided by the company could be company’s own car or it could be a rented car. In case rented car has to be provided, the eligible executive staff or one of his family members shall have to purchase the car in their name and rent it to the company as per the following criteria:-
ENTITLEMENT:
CATEGORY | MAX. COST OF CAR (RS./LAC.) |
GENERAL MANAGER |
5.25 |
DY.GENERAL MANAGER |
4.70 |
ASSTT.GENERAL MANAGER |
4.15 |
DRIVER:
The facility of driver shall be provided to the GMs / DGMs only. In case company is not able to provide drivers to those GMs / DGMs who are availing the benefit of car (either on being provided by the Company or on EMI basis) EMI shall be increased by Rs. 4000.00/3500.00 respectively subject to engaging driver. However if a GM / DGM is provided company car without driver, he will be reimbursed the cost of driver by accounts department directly.
This benefit shall not be available to AGMs.
METHOD OF CALCULATING MONTHLY HIRE CHARGES:
The monthly hire charges shall consist of two parts: –
RUNNING EXPENSES:
The running expenses of the vehicle shall be claimed on monthly basis. It includes expenses incurred on fuel, repairs & maintenance, toll tax and parking charges etc. The replacement of tyres / battery shall be allowed only after every 45,000 kms/ 3years.
PERSONAL USE:
Personal use of car shall be limited as under:
In the 1st year and the last year of the hire of the vehicle, the kms. of the personal use shall be calculated on pro-rata basis. The reimbursement of toll tax and parking charges etc. shall not be allowed in case of personal use of the vehicle.
GENERAL RULES:
PROCEDURE FOR AVAILING THIS FACILITY
Effective Date: 01.11.2005
– sd-
<SIGNING AUTHORITY>
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