{"id":5994,"date":"2012-06-16T05:06:37","date_gmt":"2012-06-16T05:06:37","guid":{"rendered":"http:\/\/www.yourhrworld.com\/formats\/?p=5994"},"modified":"2012-06-16T13:07:00","modified_gmt":"2012-06-16T13:07:00","slug":"employee-documents-joining-to-leaving-3","status":"publish","type":"post","link":"https:\/\/www.yourhrworld.com\/formats\/hr\/employee-documents-joining-to-leaving-3\/","title":{"rendered":"Employee Documents Joining to Leaving"},"content":{"rendered":"<p><strong>Attached please find complete list of documents required at the time new joiner to reliving of employee. These documents might be differ according to company policies.<\/strong><\/p><div class=\"69eb924294c115e6505da44099e8df92\" data-index=\"1\" style=\"float: none; margin:10px 0 10px 0; text-align:center;\">\n<script type=\"text\/javascript\"><!--\r\ngoogle_ad_client = \"pub-0867779017855679\";\r\n\/* 300x250, created 4\/20\/11 *\/\r\ngoogle_ad_slot = \"1035864135\";\r\ngoogle_ad_width = 300;\r\ngoogle_ad_height = 250;\r\n\/\/-->\r\n<\/script>\r\n<script type=\"text\/javascript\"\r\nsrc=\"http:\/\/pagead2.googlesyndication.com\/pagead\/show_ads.js\">\r\n<\/script>\n<\/div>\n\n<p>&nbsp;<\/p>\n<p align=\"center\"><strong>Employee Documents<\/strong><\/p>\n<p align=\"center\"><strong>(Joining to Leaving)<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Employee File Contain(at the time of joining):-<\/strong><\/p>\n<p>1.\u00a0\u00a0\u00a0\u00a0\u00a0 Personal Information form<\/p>\n<p>2.\u00a0\u00a0\u00a0\u00a0\u00a0 Copy Of updated CV<\/p>\n<p>3.\u00a0\u00a0\u00a0\u00a0\u00a0 copy of offer letter<\/p>\n<p>4.\u00a0\u00a0\u00a0\u00a0\u00a0 copy of appointment letter<\/p>\n<p>5.\u00a0\u00a0\u00a0\u00a0\u00a0 welcome letter<\/p>\n<p>6.\u00a0\u00a0\u00a0\u00a0\u00a0 Confirmation Letter<\/p>\n<p>7.\u00a0\u00a0\u00a0\u00a0\u00a0 interview assessment sheet<\/p>\n<p>8.\u00a0\u00a0\u00a0\u00a0\u00a0 Education certificate (SSC, HSC\/ Diploma, Degree)<\/p>\n<p>9.\u00a0\u00a0\u00a0\u00a0\u00a0 experience certificate<\/p>\n<p>10.\u00a0 Salary certificate<\/p>\n<p>11.\u00a0 Employee joining report<\/p>\n<p>12.\u00a0 PAN Number Copy<\/p>\n<p>13.\u00a0 Passport Copy (if Any)<\/p>\n<p>14.\u00a0 \u00a0Physical Fitness Certificate<\/p>\n<p>15.\u00a0 \u00a0Photo Id proof<\/p>\n<p>16.\u00a0 Salary Slip of current employment<\/p>\n<p>17.\u00a0 PF Forms<\/p>\n<p>18.\u00a0 ESI form<\/p>\n<p>19.\u00a0 Employee Superannuation Form<\/p>\n<p>20.\u00a0 Employee Group Gratuity Form<\/p>\n<p>21.\u00a0 Group Medical Insurance Policy Proposal Form for Employees<\/p>\n<p>22.\u00a0 Life Insurance Beneficiary Form<\/p>\n<p>23.\u00a0 Form 12B \u2013 Form for furnishing details of income under section 192(2) {Salary Declaration}<\/p>\n<p>24.\u00a0 Code of Conduct for Prevention of Insider Trading<\/p>\n<p>25.\u00a0 Declaration\/ Undertaking<\/p>\n<p>26.\u00a0 Declaration of Dependents<\/p>\n<p>27.\u00a0 Photographs<\/p>\n<p>28.\u00a0 Copy of employee ID card ( ID number )<\/p>\n<p>29.\u00a0 Detail of family members<\/p>\n<p>30.\u00a0 Nominee detail ( for PF,ESI, Gratuity etc amount )<\/p>\n<p>31.\u00a0 Mail Communication print outs<\/p>\n<p>32.\u00a0 Copy of Employee Agreement\/Employment letter<\/p>\n<p>33.\u00a0 Declaration to be bound by staff rules<\/p>\n<p>34.\u00a0 Declaration of fidelity and secrecy<\/p>\n<p>35.\u00a0 Salary Slips of last three months from previous employer<\/p>\n<p>36.\u00a0 Reliving \/ Resignation Letter<\/p>\n<p>37.\u00a0 Contact Details incase of emergency<\/p>\n<p>38.\u00a0 Employment Application along with attested photograph<\/p>\n<p>39.\u00a0 Form I-9 ( Employee eligibility verification )<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Documents given to the employee once they have joined the organization (not attached in the employee file) :-<\/strong><\/p>\n<p>1.\u00a0\u00a0\u00a0\u00a0\u00a0 The company&#8217;s vision &amp; mission statement<\/p>\n<p>2.\u00a0\u00a0\u00a0\u00a0\u00a0 The Policy manual<\/p>\n<p>3.\u00a0\u00a0\u00a0\u00a0\u00a0 Their Job profile<\/p>\n<p>4.\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0HR manual containing some general policies regarding leave, reimbursement rules<\/p>\n<p>5.\u00a0\u00a0\u00a0\u00a0\u00a0 A Directory or Sheet containing imp. Telephone nos. &amp; ext. nos.<\/p>\n<p>6.\u00a0\u00a0\u00a0\u00a0\u00a0 Organizational Structure<\/p>\n<p>7.\u00a0\u00a0\u00a0\u00a0\u00a0 HR Policies<\/p>\n<p>8.\u00a0\u00a0\u00a0\u00a0\u00a0 List of special welfare policies<\/p>\n<p>9.\u00a0\u00a0\u00a0\u00a0\u00a0 Employee events planned for the quarter<\/p>\n<p>10.\u00a0 Office layout to cafeteria &amp; restrooms and other important areas.<\/p>\n<p>11.\u00a0 Company\u2019s Do&#8217;s and Dont&#8217;s<\/p>\n<p>12.\u00a0 Their Annual Action Plan -to be submitted back after a month \u2013LPG<\/p>\n<p>13.\u00a0 Copy of all the Code of Conduct Forms.<\/p>\n<p>14.\u00a0 List of Holidays<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Documents to be maintained during the cycle of employment ( Keep updating Documents time\u00a0 to time ) :-<\/strong><\/p>\n<ol start=\"1\">\n<li>Appraisal Forms<\/li>\n<li>Performance Related Pay \/ Bonus Letter<\/li>\n<li>Promotion Letter<\/li>\n<li>Copy of any certificate\/degree\u00a0 get after joining an organization<\/li>\n<li>Attested copy of any change in address, contact detail etc<\/li>\n<li>Record of Leave<\/li>\n<li>Attendance record<\/li>\n<li>List of project\/task performing<\/li>\n<li>Maternity Detail<\/li>\n<li>Any up gradation either from employee or employer side<\/li>\n<li>Check list ( should be filled during first 2 weeks and then after\u00a0 3 months)<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Documents to be required at \u00a0time of reliving :-<\/strong><\/p>\n<p>1.\u00a0\u00a0\u00a0\u00a0\u00a0 Noticed period (15\/30 days)<\/p>\n<p>2.\u00a0\u00a0\u00a0\u00a0\u00a0 Clearance Certificate (no dues certificate )<\/p>\n<p>3.\u00a0\u00a0\u00a0\u00a0\u00a0 Exit interview Form<\/p>\n<p>4.\u00a0\u00a0\u00a0\u00a0\u00a0 Reliving &amp; Experience letter<\/p>\n<p>5.\u00a0\u00a0\u00a0\u00a0\u00a0 Retirement detail<\/p>\n<p>6.\u00a0\u00a0\u00a0\u00a0\u00a0 List of Forms :-<\/p>\n<p>a.\u00a0\u00a0\u00a0\u00a0 Transfer of PF ( Form 13 )<\/p>\n<p>b.\u00a0\u00a0\u00a0\u00a0 Refund of PF ( Form 19 )<\/p>\n<p>c.\u00a0\u00a0\u00a0\u00a0 Refund of Pension ( Form 10C )<\/p>\n<p>d.\u00a0\u00a0\u00a0\u00a0 Monthly Pension ( Form 10D )<\/p>\n<p>e.\u00a0\u00a0\u00a0\u00a0 Claim for Gratuity ( Form I )<\/p>\n<p>7.\u00a0\u00a0\u00a0\u00a0\u00a0 Superannuation ( Transfer of employee\u2019s fund, claim for pension<\/p>\n<p>8.\u00a0\u00a0\u00a0\u00a0\u00a0 In case death \u00a0HR concerned will be claimed to following forms duly filed by legal heirs :<\/p>\n<p>a.\u00a0\u00a0\u00a0\u00a0 Provident fund<\/p>\n<p>b.\u00a0\u00a0\u00a0\u00a0 Employee Pension Scheme<\/p>\n<p>c.\u00a0\u00a0\u00a0\u00a0 Gratuity<\/p>\n<p>d.\u00a0\u00a0\u00a0\u00a0 Superannuation<\/p>\n<p>e.\u00a0\u00a0\u00a0\u00a0 EDLI<\/p>\n<p>f.\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Group Term Insurance<\/p>\n<p>g.\u00a0\u00a0\u00a0\u00a0 Group Term Insurance under GIGS<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Note :- above mentioned documents\/forms might be differ according\u00a0 to company policies. <\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong><a href=\"https:\/\/www.yourhrworld.com\/formats\/wp-content\/uploads\/2012\/06\/Employee-Documents-Joining-to-Leaving.doc\">Click Here To Download Employee Documents Joining to Leaving<\/a><\/strong><\/p>\n\n<div style=\"font-size: 0px; height: 0px; line-height: 0px; margin: 0; padding: 0; clear: both;\"><\/div><h4>Search Sample Formats:<\/h4><ul><li><a href=\"https:\/\/www.yourhrworld.com\/formats\/hr\/employee-documents-joining-to-leaving-3\/\" title=\"joining report after transfer\">joining report after transfer<\/a><\/li><\/ul>","protected":false},"excerpt":{"rendered":"<p>Attached please find complete list of documents required at the time new joiner to reliving of employee. These documents might be differ according to company policies. &nbsp; Employee Documents (Joining to Leaving) \u00a0 Employee File Contain(at the time of joining):- 1.\u00a0\u00a0\u00a0\u00a0\u00a0 Personal Information form 2.\u00a0\u00a0\u00a0\u00a0\u00a0 Copy Of updated CV 3.\u00a0\u00a0\u00a0\u00a0\u00a0 copy of offer letter 4.\u00a0\u00a0\u00a0\u00a0\u00a0 copy of appointment letter 5.\u00a0\u00a0\u00a0\u00a0\u00a0 welcome letter 6.\u00a0\u00a0\u00a0\u00a0\u00a0 Confirmation Letter 7.\u00a0\u00a0\u00a0\u00a0\u00a0 interview assessment sheet 8.\u00a0\u00a0\u00a0\u00a0\u00a0 Education certificate (SSC, HSC\/ Diploma, Degree) 9.\u00a0\u00a0\u00a0\u00a0\u00a0 experience certificate 10.\u00a0 Salary certificate 11.\u00a0 Employee joining report 12.\u00a0 PAN Number Copy 13.\u00a0 Passport Copy (if Any) 14.\u00a0 \u00a0Physical Fitness Certificate 15.\u00a0<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[45],"tags":[788,258,789,790,1227],"class_list":["post-5994","post","type-post","status-publish","format-standard","hentry","category-hr","tag-documents","tag-employee","tag-joining","tag-leaving","tag-to"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Employee Documents Joining to Leaving  - HR Letter Formats<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.yourhrworld.com\/formats\/hr\/employee-documents-joining-to-leaving-3\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Employee Documents Joining to Leaving  - HR Letter Formats\" \/>\n<meta property=\"og:description\" content=\"Attached please find complete list of documents required at the time new joiner to reliving of employee. These documents might be differ according to company policies. &nbsp; Employee Documents (Joining to Leaving) \u00a0 Employee File Contain(at the time of joining):- 1.\u00a0\u00a0\u00a0\u00a0\u00a0 Personal Information form 2.\u00a0\u00a0\u00a0\u00a0\u00a0 Copy Of updated CV 3.\u00a0\u00a0\u00a0\u00a0\u00a0 copy of offer letter 4.\u00a0\u00a0\u00a0\u00a0\u00a0 copy of appointment letter 5.\u00a0\u00a0\u00a0\u00a0\u00a0 welcome letter 6.\u00a0\u00a0\u00a0\u00a0\u00a0 Confirmation Letter 7.\u00a0\u00a0\u00a0\u00a0\u00a0 interview assessment sheet 8.\u00a0\u00a0\u00a0\u00a0\u00a0 Education certificate (SSC, HSC\/ Diploma, Degree) 9.\u00a0\u00a0\u00a0\u00a0\u00a0 experience certificate 10.\u00a0 Salary certificate 11.\u00a0 Employee joining report 12.\u00a0 PAN Number Copy 13.\u00a0 Passport Copy (if Any) 14.\u00a0 \u00a0Physical Fitness Certificate 15.\u00a0\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.yourhrworld.com\/formats\/hr\/employee-documents-joining-to-leaving-3\/\" \/>\n<meta property=\"og:site_name\" content=\"HR Letter Formats\" \/>\n<meta property=\"article:published_time\" content=\"2012-06-16T05:06:37+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2012-06-16T13:07:00+00:00\" \/>\n<meta name=\"author\" content=\"Hrformats\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Hrformats\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/hr\\\/employee-documents-joining-to-leaving-3\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/hr\\\/employee-documents-joining-to-leaving-3\\\/\"},\"author\":{\"name\":\"Hrformats\",\"@id\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/#\\\/schema\\\/person\\\/12e40c15a77b1929a013a8c83de187ee\"},\"headline\":\"Employee Documents Joining to Leaving\",\"datePublished\":\"2012-06-16T05:06:37+00:00\",\"dateModified\":\"2012-06-16T13:07:00+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/hr\\\/employee-documents-joining-to-leaving-3\\\/\"},\"wordCount\":536,\"commentCount\":2,\"keywords\":[\"Documents\",\"Employee\",\"Joining\",\"Leaving\",\"to\"],\"articleSection\":[\"HR\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/hr\\\/employee-documents-joining-to-leaving-3\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/hr\\\/employee-documents-joining-to-leaving-3\\\/\",\"url\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/hr\\\/employee-documents-joining-to-leaving-3\\\/\",\"name\":\"Employee Documents Joining to Leaving - HR Letter Formats\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/#website\"},\"datePublished\":\"2012-06-16T05:06:37+00:00\",\"dateModified\":\"2012-06-16T13:07:00+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/#\\\/schema\\\/person\\\/12e40c15a77b1929a013a8c83de187ee\"},\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/hr\\\/employee-documents-joining-to-leaving-3\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/hr\\\/employee-documents-joining-to-leaving-3\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/hr\\\/employee-documents-joining-to-leaving-3\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Employee Documents Joining to Leaving\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/#website\",\"url\":\"https:\\\/\\\/www.yourhrworld.com\\\/formats\\\/\",\"name\":\"HR Letter Formats\",\"description\":\"Free Human Resource Forms, Formats &amp; 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