{"id":4774,"date":"2012-02-03T09:35:45","date_gmt":"2012-02-03T09:35:45","guid":{"rendered":"http:\/\/www.yourhrworld.com\/formats\/?p=4774"},"modified":"2012-02-03T09:35:45","modified_gmt":"2012-02-03T09:35:45","slug":"hr-policies-for-a-new-it-company-2","status":"publish","type":"post","link":"https:\/\/www.yourhrworld.com\/formats\/hr\/hr-policies-for-a-new-it-company-2\/","title":{"rendered":"HR Policies for a new IT company"},"content":{"rendered":"<p><strong>\u00a0I have Attached HR Policies for a new IT company<\/strong><\/p><div class=\"69eb924294c115e6505da44099e8df92\" data-index=\"1\" style=\"float: none; margin:10px 0 10px 0; text-align:center;\">\n<script type=\"text\/javascript\"><!--\r\ngoogle_ad_client = \"pub-0867779017855679\";\r\n\/* 300x250, created 4\/20\/11 *\/\r\ngoogle_ad_slot = \"1035864135\";\r\ngoogle_ad_width = 300;\r\ngoogle_ad_height = 250;\r\n\/\/-->\r\n<\/script>\r\n<script type=\"text\/javascript\"\r\nsrc=\"http:\/\/pagead2.googlesyndication.com\/pagead\/show_ads.js\">\r\n<\/script>\n<\/div>\n\n<p align=\"center\"><strong><span style=\"text-decoration: underline;\">Roles and Responsibilities<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Designation\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 :\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 HR Manager<\/li>\n<li>Department\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 :\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Human Resources<\/li>\n<li>Core Responsibilities\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 :\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 HR related<\/li>\n<\/ul>\n<ul>\n<li>Reporting To\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 :<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">RESPONSIBILITIES:<\/span><\/strong><\/p>\n<p align=\"center\"><strong>\u00a0<\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline;\">Recruitment<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Collecting the requirements from each department regarding their HR requirement and updating them with the manpower status report at regular scheduled intervals.<\/li>\n<\/ul>\n<ul>\n<li>Screening and short-listing resumes and forwarding the same to the concerned department\/departments followed by scheduling interviews for the prospective candidates as per the convenience of the Management.<\/li>\n<\/ul>\n<ul>\n<li>Once the selection process is over, segregating the resumes and filing them in the respective folders if they are under hold or not considered.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Offer Letter<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Preparation of Offer Letters depending on the CTC agreed to by the management and the prospective employee.<\/li>\n<\/ul>\n<ul>\n<li>The Offer Letter to be given to the selected candidate and a mail sent to the ED (Executive Directors) for his reference.<\/li>\n<\/ul>\n<ul>\n<li>Once the candidate confirms his joining, an Appointment Letter shall be issued which is duly signed by the HR Department. A copy is sent to the ED (Executive Directors) for his reference.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Orientation for New Employees<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>The newly-joined employee shall be given orientation training regarding the company and the departments, and the employee will be accompanied by an HR Team member for a formal introduction to all the departments.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Salary Statements<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Collecting the Attendance Sheets<\/li>\n<\/ul>\n<ul>\n<li>Preparing a consolidation of working hours<\/li>\n<\/ul>\n<ul>\n<li>Collecting applicable deductions of employees from the Accounts Department<\/li>\n<\/ul>\n<ul>\n<li>Collecting mobile deductions from the Accounts Department<\/li>\n<\/ul>\n<ul>\n<li>Preparing Salary Statements<\/li>\n<\/ul>\n<ul>\n<li>Submit the Salary Statements to the Accounts Department for payment in cash or through bank.<\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline;\">ID Cards\/Bank Application\/Visiting Cards<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Collecting three photographs from the newly-joined employee; one for the ID card\/ Two for Bank Application\/Two photo for his\/her personal file.<\/li>\n<\/ul>\n<ul>\n<li>After getting the ID card, the bank application with a copy of ID card will be submitted to the Accounts Department for opening Bank Accounts.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Monitoring Attendance<\/span><\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<ul>\n<li>Attendance of the employees will be taken from the Access Machine and monitored on a twice-a-week basis. Late arrivals monitoring and inform the ED (Executive Directors) for follow-up action to be taken in some cases, if any.<\/li>\n<\/ul>\n<ul>\n<li>Overtime monitoring and taking necessary approval from the department head.<\/li>\n<\/ul>\n<ul>\n<li>Monitoring the Staff Movement register<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Security<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Monitoring the Security Guards<\/li>\n<li>Maintaining the attendance and issues dealing with the security outsourcing company.<\/li>\n<\/ul>\n<ul>\n<li>Maintaining visitors\u2019 access cards at Security.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Manpower Update<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Maintain and update the manpower requirement of the Customer Service Agents team and other related departments and send the necessary update schedules on a weekly basis to the concerned heads.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Pantry \/Housekeeping Materials Control<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Maintain and monitor coffee\/tea refreshments and ordering the requirements of pantry and housekeeping material as and when required.<\/li>\n<\/ul>\n<ul>\n<li>Addressing and attending to complaints regarding office equipments including A\/C maintenance etc.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Asset Logging<\/span><\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<ul>\n<li>Maintain &amp; monitor the resources and assets and of the company and logging the same as well as maintaining a register.<\/li>\n<li>Issuing the resources\/assets when a new employee joins the company<\/li>\n<li>Recovering the resources\/assets when employees are leaving the company<\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline;\">Scheduling Office Boys<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<p>Preparing the office boys\u2019 schedule and sort out the problems in Housekeeping<\/p>\n<ul>\n<li>Monitoring the daily schedule for office boys<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">\u00a0<\/span><\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline;\">\u00a0<\/span><\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline;\">Employees Database<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Prepare individual database for the employees<\/li>\n<\/ul>\n<ul>\n<li>Prepare individual files for all the employees at Sholapur\/Pune locations<\/li>\n<\/ul>\n<ul>\n<li>Update all individual files as and when required<\/li>\n<\/ul>\n<ul>\n<li>Coding the employees as per their entity and department-wise.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Filing System<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Individual filing index for all the departments<\/li>\n<\/ul>\n<ul>\n<li>Maintenance of files for all the external correspondence<\/li>\n<\/ul>\n<ul>\n<li>Maintenance of files for all inter-office memorandums<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Internal Memoranda<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Preparing and maintaining internal memoranda as and when required by the Management.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Correspondence<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Internal correspondence between the Head Office (Sholapur) \/ Pune Office<\/li>\n<\/ul>\n<ul>\n<li>Coordinating with outsourcing companies for security and housekeeping<\/li>\n<\/ul>\n<ul>\n<li>Coordinating with manpower consultants<\/li>\n<\/ul>\n<ul>\n<li>Issuing Experience Certificates and Relieving Letters<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Appraisals <\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Preparing Performance Appraisal reports for probationary employees<\/li>\n<\/ul>\n<ul>\n<li>Preparing and collecting self-appraisal forms and updating the Management through department heads.<\/li>\n<\/ul>\n<ul>\n<li>Filing the appraisal forms in respective files for annual increments.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Increments<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Preparing annual increment updates and review increment updates as per the Management\u2019s requirement<\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline;\">\u00a0<\/span><\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline;\">Incentives<\/span><\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline;\">\u00a0<\/span><\/strong><\/p>\n<ul>\n<li>Calculating incentives for eligible departments as per the Management decision and updating the Management in this regard on a quarterly basis.<\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline;\">\u00a0<\/span><\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline;\">List of Holidays<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Preparing the List of Holidays applicable during the year<\/li>\n<\/ul>\n<ul>\n<li>Sending inter-office memoranda during holidays after confirmation from the Management.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Leaves &amp; Permission Monitoring<\/span><\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<ul>\n<li>Monitoring the leaves receiving through e-mail or in writing and routing them to the concerned Department Head.<\/li>\n<\/ul>\n<ul>\n<li>Maintaining a register for the leaves received through phone intimation<\/li>\n<\/ul>\n<ul>\n<li>Monitoring &amp; maintaining the Leaves &amp; Permissions Register<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Roles &amp; Responsibilities<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Collecting and Preparing the roles and responsibilities of the employees and updating the management and make necessary amendments as and when required<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Internal Transfer<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Monitoring Internal Transfer of the Customer Service Agent from one process to another process and within the office (Sholapur) as well as to the Pune Office.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Creation of E-mail IDs<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Coordinate with the System Administrator for creation\/deletion of intranet Email IDs of employees.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Stationery Control<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Collecting the stationery requirement of the employees<\/li>\n<\/ul>\n<ul>\n<li>Order the stationery as per the requirement<\/li>\n<\/ul>\n<ul>\n<li>Maintaining the Stationery Register and update accordingly<\/li>\n<\/ul>\n<ul>\n<li>Keep track of stationery movement<\/li>\n<\/ul>\n<p><strong><span style=\"text-decoration: underline;\">\u00a0<\/span><\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline;\">Employee Grievances<\/span><\/strong><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Addressing and attending to the employee grievances towards effective resolution within a stipulated time as well as discuss with the Management for intervention if necessary.<\/li>\n<\/ul>\n<p><strong><a href=\"https:\/\/www.yourhrworld.com\/formats\/wp-content\/uploads\/2012\/02\/HR-Policies-for-a-new-IT-company.doc\">Click Here To Download HR Policies for a new IT company<\/a><\/strong><\/p>\n\n<div style=\"font-size: 0px; height: 0px; line-height: 0px; margin: 0; padding: 0; clear: both;\"><\/div>","protected":false},"excerpt":{"rendered":"<p>\u00a0I have Attached HR Policies for a new IT company Roles and Responsibilities &nbsp; Designation\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 :\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 HR Manager Department\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 :\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Human Resources Core Responsibilities\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 :\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 HR related Reporting To\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 : &nbsp; RESPONSIBILITIES: \u00a0 Recruitment &nbsp; Collecting the requirements from each department regarding their HR requirement and updating them with the manpower status report at regular scheduled intervals. Screening and short-listing resumes and forwarding the same to the concerned department\/departments followed by scheduling interviews for the prospective candidates as per the convenience of the Management. Once the selection process is over, segregating the resumes and filing them in the<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[45],"tags":[1043],"class_list":["post-4774","post","type-post","status-publish","format-standard","hentry","category-hr","tag-hr-policies-for-a-new-it-company"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>HR Policies for a new IT company - HR Letter Formats<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.yourhrworld.com\/formats\/hr\/hr-policies-for-a-new-it-company-2\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"HR Policies for a new IT company - HR Letter Formats\" \/>\n<meta property=\"og:description\" content=\"\u00a0I have Attached HR Policies for a new IT company Roles and Responsibilities &nbsp; Designation\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 :\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 HR Manager Department\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 :\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Human Resources Core Responsibilities\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 :\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 HR related Reporting To\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 : &nbsp; RESPONSIBILITIES: \u00a0 Recruitment &nbsp; Collecting the requirements from each department regarding their HR requirement and updating them with the manpower status report at regular scheduled intervals. Screening and short-listing resumes and forwarding the same to the concerned department\/departments followed by scheduling interviews for the prospective candidates as per the convenience of the Management. 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