Dear YHW members,

Greetings to All!! :-)

I work with the HR Team of a Software Development Organization stationed in Delhi.

This pertains to the cases of employees who abscond from the services of the organization and then are not in touch.

Initially we did not have a process to handle these situations and I am currently working on the same. We have drafted a series of letters as soon as an employees is absent without information. These letters include 1. General letter enquiring about the reason of absence , followed by 2. Show-cause notice, 3. Warning letter and finally a 4. termination letter. SO far so good.

But there have been cases in the past (last several years) where the employees have absconded and no action has been taken by the company so far. They still turn up and ask for their relieving letters. We would prefer to make it difficult for them to get an experience letter even if they clear their dues.

Those cases now cant be sent the above-mentioned series of letters. In such cases, is it appropriate to send a letter saying that you have been terminated because you have not been with us for so and so time... so rather a letter saying that we assume that you have voluntarily abandoned your services etc etc...and please settle your dues... :?

Please advice.

Looking forward to your responses as it is very important and urgent for me.

Thanks in advance!!

Warm Regards,
Bhanu