Warning Letter To Employee Who Visited Client’s Premises Without Permission

Warning Letter To Employee Who Visited Client’s Premises Without Permission

Employees have to follow the discipline in whatever job they do as they are the face of the company. If the employee of your Company visits the premises of your Customer’s property without any permission then this is an offense and you must immediately write a warning letter to your employee. This letter should include all the details of the visit along with a strict warning to the employee.

We have come up with a sample warning letter addressing the employee who visited the consumer’s premise without any permission.

From:

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Date: 02.05.2018

To:

Mr. Rakesh Gupta

B-490, Western Plaza

New Delhi

Dear Mr. Gupta,

We have received a complaint against you from our reputed client, Mr. Shekhar Sharma, MD, Rajputana Sports Goods Pvt. Ltd. We have been informed that you visited the Finance Department of Rajputana Sports Goods Pvt. Ltd. without any permission.

We conducted the enquiry at our level and learned that neither your Manager nor your Team Leader asked you to pay a visit to the client. And the client also reported that you did not seek permission to visit their Finance Department from the concerned person.

This is to bring to your notice that at Fullerton Software Ltd., we expect our employees to follow the code of conduct they are trained with. As per the rules, no employee can visit any client without permission and if he does, we plan to take serious actions.

Consider this letter as the first and last warning for such actions will not be tolerated in future. If you have any clarifications to make, please write to us at hr@fullerton.com.

Regards,

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

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