Posts tagged "Warning Letter"

Warning Letter for Misbehavior with Senior

In a company, different types of problems arise with time. One such problem is when a person misbehaves with a senior. In such a situation, as the HR manager or owner of the company, you must write a formal warning letter to that particular employee which highlights his action and also bring to his notice that he needs to correct it.

If you have to write such a letter than given below is a formal format of warning letter for misbehavior with senior. You can use this example sample to create a personalized letter with all details. Such letters are suppose to be short and precise, consisting of just the right amount of information.

Sample Warning letter for misbehavior with senior

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

11, Park Avenue,

New York

Date: 23th April, 2016

To,

Mathew Jacob

42 Richmond Street,

New York

Sub: Warning Letter

Dear Mathew,

This is to inform that on 15th April, 2016 we had received a complaint against you stating about your involvement in improper behavior with your senior, Mr. Robin Smith. You have also failed to follow the instructions that were given to you.

The above misconduct is a serious offense as per company norms and attracts strict against you.

It would be in your interest to apologize for your misconduct in a written apology letter to your senior. Consider this letter as first and last warning for your actions. This is a final opportunity for you to improve your conduct and if you fail to do so then you will attract strict action against you.

Regards

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - April 23, 2016 at 1:09 PM

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Warning Letter or Memo To Employee

Every company has some employees which fail to adhere to the rules and regulations of the organization and in order to control this deviation, company has to write formal warning letters to such employees highlighting this mistake and warning them for correcting their actions.

If being the manager of your company you also have to write professional warning letters or memo to your employee then use this sample template to create a customized formal letter with important details.

Format for Warning Letter or Memo To Employee

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

11, Park Avenue,

New York

Date: 18th April, 2016

To,

Mathew Jacob

42 Richmond Street,

New York

Sub: Warning Letter

Dear Mathew,

This is to bring to your notice that the last month you have proceeded on leave without any prior permission from your supervisor. Such an action is considered as gross negligence of duties and is completely unprofessional in capacity of your profile.

As per company’s policy, remaining absent from duties without prior information is a misconduct and attracts strict action. You are advised to take this warning seriously and make sure that such an action is not repeated in future.

You are advised to submit a formal written explanation on your uninformed and unauthorized leaves on receiving this letter or once you resume your work.

Consider this letter as urgent and respond as soon as possible.

Regards

Julia Mars

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - April 18, 2016 at 12:54 PM

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Warning Letter For Alcohol Consumption During Working Hours

Every company has some ethnics which every employee is suppose to be following. If the employee fails to adhere to the rules and regulations set by the company then serious actions can be taken against them; they can even be terminated.

If you are an HR Manager of your company and some employee is found consuming alcohol during working hours then you must issue him a warning letter stating the consequences. You must warn him in a strict way and make sure that you are able to deliver the message that in case the warning is not taken seriously then he can face strict punishment or action. Here is a formal example designed to help you frame a customized letter. It consists of all the essential points that are required to be included in your letter.

Template of Warning Letter For Alcohol Consumption During Working Hours

Julia Mars

HR Manager,

XYZ Development Bank

42 Richmond Street,

New York

Date: 13th July, 2015

To,

Mathew Jacob

46 Agastha Apartments,

Herald Street,

New York

Dear Mr. Jacob,

On 10th July, 2015, you reported late for duty at 10.30 a.m. when your shift starts sharp at 9 a.m. and you were in a drunken state. Because you smelled of alcohol, you were advised by your team leader, Mr. John Smith, advised you to go back home when he noticed your weird behavior at the reception of the company. Instead of following his advice, you misbehaved with him and abused him. As you were quite loud, your behavior and abusive words were noticed by two other staff members, Mr. Adam Gibbs and Ms. Samantha Brown. Mr. Gibbs tried to calm you down but you did not pay any attention and you moved to your working station.

As mentioned in your appointment letter that as per company’s rules and regulations, coming to office under the influence of alcohol or any other substance abuse is a punishable act. The company has the authority to terminate the employee who fails to adhere to company ethics. You have not only disobeyed the company rules but you have also misbehaved and abused a fellow employee which is again against the regulations.

This is the last and final warning to you and in case you are found drunk or under the influence of any such substance then you will be terminated without any notice. The company is issuing a warning because you have been an amazing performer and there has been no complaint against you since you have joined the company.

In case, there is some issue that is bothering you then we can arrange a meeting with the company counselor who will help you sort your life. For any queries, contact me at julia@xyz.co.

Regards

Julia Mars

HR Manager,

XYZ Development Bank

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Posted by Hrformats - July 20, 2015 at 12:52 PM

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Warning Letter Format to Employee for Poor Performance

There are all kinds of employees in an organization. Some are amazing performers, some are average and some are poor at delivering the desired performance. If you have such an employee in your company which is unable to deliver expected results then you must write a warning letter asking him to work with dedication and commitment so that he is able to perform. You must also mention that the supervisor or the manager has previously mentioned the same thing to him and brought in notice the dull performance.

Being the manager you must learn how to frame such a letter. Here is a sample format to help you create a personalized letter with all the inputs needed. You can use it as a warning letter to the employee and ask him to increase his performance.

Sample warning letter to employee for poor performance

Date: 27th June, 2015

To,
Mr. Jacob Smith

Sales Executive

ABC Corporation Pvt. Ltd.

Sub.: Warning Letter

Dear Mr. Smith,

This is to bring to your notice that since the time you have joined the company, your performance levels have been below expectations. Every quarter you are given a target by your team leader and you have always failed to achieve it. As a result, you have been listed under the category of poor performers which means that you have failed to perform the duties and attained the targets due to negligence and lack of commitment.

You have been counseled and motivated by Mr. Andrew John, Sales Manager for improving your performance on regular basis. But despite all the efforts, you have been unable to show any improvement which makes yourself liable for required action.

The management hereby warns to work on increasing your performance levels and if you fail to do so then appropriate action will be taken against you.

You are further informed to submit explanation on your poor performance in written once you have received this letter.

Kindly treat this as very urgent.

Regards

Julia Robbins

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - June 29, 2015 at 12:45 PM

Categories: Warning Letter Format   Tags: ,

Process of Writing Warning Letter to Employee

Warning letters are written by employer in order to bring in notice Here is the process of writing a warning letter to employee which ensures a disciplined behavior.

Step 1

Show you concern over the deficiency in performance. Mention about the indiscipline noticed by some person over the behavior or actions of the other.

Step 2

Mention about the specific expectations for performance which have been laid out by the organization. There can be a reference of the clause mentioned in the terms and conditions mentioned by the company.

Step 3

Ask the employee to present clarifications and answers in response to the letter stating the reasons for such behavior.

Step 4

Do mention the time deadline within which the employee is suppose to respond. If he fails to respond then he will assumed as the offender and required action will be taken against him.

Step 5

Make sure it is signed by the authorized person for authenticity.

This is a short and simple process for writing a professional and crisp warning letter to employee containing all important information and details.

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Posted by Hrformats - February 14, 2015 at 5:10 AM

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Warning Letter to Employee for Salary Deduction

Sometimes employees cause serious damages to company’s property, assets and reputation or being undisciplined. In such cases, it is essential for companies to warn them for deductions to recover the damages from them and make them more responsible and vigilant towards them in future. Follow the sample format for Warning Letter to Employee for Salary Deduction to write a customized formal letter stating all important points.

Here is the template for your reference.

Sample of Warning Letter to Employee for Salary Deduction

Ana Jackson

Designation: HR Executive

Date: 01.08.2014

Dear Ana,

This is a written warning being issued to you for being negligent in handling company documents resulting in leakage of important information.

We have noticed that you had left important documents related with employees on the reception on July 28th, 2014. As you are responsible for handing these confidential papers and files, this kind of irresponsible behavior can cause major loss to the organization.

Due to this incident, 2 days salary will be deducted from your monthly salary for July. We hope that you will be more responsible in handling the confidential documents of the firm.

Sincerely,

Adam Grant

Managing Director

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Posted by Hrformats - August 25, 2014 at 10:03 AM

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Warning Letter for Inaccuracy in Job

Warning Letter for Inaccuracy in Job

Quality performance is exactly what an organization expects from its employees. A company runs on its human workforce and its success or failure depends on the same. The general bottom line is an organization can fulfill its objectives only if its man power is dedicated to performing.  However, no two organization’s performance can be the same. Hence they need to be scaled according to their own potentiality. While during the evaluation process, if it is brought to notice that there are repeated instances of poor performance or inaccuracy in job, a warning letter is forwarded to the employee reminding of the consequences that might lead him/her into. It serves as a written warning in a formal tone to help the employee bring out the output he/she previously did.

We have provided a sample example of a warning letter for your convenience.

Sample Warning Letter for Inaccuracy in Job

(Name)

(Company Name)

(Address of the Company)

Date: ___/___/___

(Employee Name)

(Designation/Position)

(Department)

Subject: Warning letter for inaccuracy in job

Dear (Name),

This letter is to inform you that the company has been monitoring your performance during the past few months and have found your inconsistency in meeting the set targets. Since you have already been briefed in the orientation program that fulfillment of daily targets is the driving force behind the company’s growth, your attitude is unacceptable. We have huge expectations from you and wish you feel free to communicate the reason behind the inaccuracy and poor performance.

You will be under strict scanner in the coming months and be landed on a decision upon taking into consideration your performance during this period. If the same result persists on your part, you will be subjected to strict action in form of termination.

Yours sincerely,

(Signature)

(Your name)

Click Here To Download Warning Letter for Inaccuracy in Job

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Posted by Hrformats - April 23, 2014 at 12:44 PM

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Warning Letter to Employee for Damage

ORDER OF IMPOSING FINE AS A PUNISHMENT

To

_______________

_______________

_______________

This is in continuance to the charge-sheeted issued to you on (date). As a result of the inquiry held against those charges, the management has proved it to be correct.

According to the seriousness of the act committed, an employee is normally dismissed from service with immediate effect. However, considering it to be your first time, the management has decided to go easy on you. We have decided to give you one final chance for improvement. We are letting you off easy by imposing a fine of Rs. (amount) upon you as penalty to the damage caused.

 

Manager/ Competent Authority

 

 

Date_________________

 

C.C: The Accounts Dept

 

Click Here To Download ORDER OF IMPOSING FINE AS A PUNISHMENT

 

 

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Posted by Hrformats - January 31, 2014 at 3:32 PM

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Warning Letter for Unauthorized Absenteeism

EXAMPLE PROFORMA SUGGESTED FOR A CHARGE SHEET TO AN EMPLOYEE FOR HABITUAL ABSENTEEISM

 

To,

 

(Name)___________________

 

Mentioned below are the charges levelled against you:

 

In close context to your attendance record we are highly disappointed by your habit of frequently absenting from your duties without prior permission from your seniors or without any proper sanction of leave. It seems like your absentee period is on hike compared to previous years.

 

Here is a record of your unauthorized days of absence:

 

MONTH                                            DATES                                    NO. OF DAYS OF

UNAUTHORIZED

ABSENCE

________                                        __________                            ________________

XXX                                                  XXX                                                XXX

XXX                                                  XXX                                                XXX

 

Even after repeated verbal advice and other notifications to improve you attendance record you do not seem to pay heed to the management as we see no effort of improvement from your end.

As a result of habitual absence from the company we are subjected to heavy losses. Other departments linked to your work are also affected to a large extent.

You are thereby required to submit justified explanation for your conduct within (no. of days) days from receiving this charge sheet.  If you fail to produce any reasons, the management will consider your silence as your acceptance of guilt and will be hence be free to take any action against you.

 

For ________________

 

(Authorized Signatory)

 

CLICK HERE TO DOWNLOAD PROFORMA SUGGESTED FOR A CHARGE SHEET TO AN EMPLOYEE FOR HABITUAL ABSENTEEISM

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Posted by Hrformats - January 27, 2014 at 2:00 PM

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Sample Warning Letter to Employee

SIMPLE WARNING LETTER

 

To

 

Mr. /Ms. __________________

Emp No. _________________

Designation ______________

WARNING

We are afraid that your explanation dated (date) as reply to show cause notice dated (date) has been deemed unsatisfactory.

You are accordingly warned about the same.

You are also advised to be cautious in the future and expected not to witness any such acts.

Authorised Signatory
__________________

 

Click Here To Download SIMPLE WARNING LETTER

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Posted by Hrformats - January 2, 2014 at 11:11 AM

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