If you wish to move from one place to another and you don’t want to leave your present company then you can always write a transfer letter to the HR Manager submitting your job transfer request letter for personal reason. This is a formal way of submitting your request by stating reasons because of which you are writing letter of request for transfer of workplace. Such letters are very much to the point and help you explain your part with no room for confusion.
We have a job transfer request letter example. Use this sample transfer letter format from one place to another to submit to your HR.
Format for Transfer Letter Request From One City to Another
52, Gandhi Apartments
Crown Technologies Pvt. Ltd.
89, Simon Plaza
Sub: Transfer letter request from Calcutta to Delhi.
I would like to submit my request for transfer from Calcutta office of our Company to Delhi office. There are a few personal reasons because of which I am initiating this request. My husband has been transferred to Delhi and that’s the reason I am putting up this request. I have been associated with Crown Technologies Pvt. Ltd. from last five years and I have had an amazing work experience and I would not want to discontinue it.
I strongly feel that this change of workplace will be in the interest of my personal life and also the Company as it will save my time traveling to Delhi to meet my husband and I will be able to focus better on my duties and responsibilities. I feel that instead of leaving the company, just with a change of city, I can still be a part of this prestigious organization.
For all these years, you have seen my performance and the growth that I have achieved with the guidance of seniors and my dedication. I would be very interested in continuing working with Crown Technologies Pvt. Ltd. and contributing in the growth.
I would be extremely happy if we can work out on a solution that is mutually beneficial to the company and me. I would be glad to assist and train someone else for my profile in Calcutta office so that the work doesn’t get affected. I promise to extend the best of my support in this.
I have had a wonderful journey with amazing experience and I would love to continue that for longer.
I thank you for considering my request. I would be waiting for your response.
Senior Marketing Executive
Crown Technologies Pvt. Ltd.
Being the HR manager of your company, the onus of salary transfer of your employees is on your shoulders. If you have some new employee in the company for which you want the salary transfer to be made or you want the salary transfers of your present employees to be made then you must write a formal employee salary transfer letter to the bank instructing the bank to do the needful.
Given below is a sample format for employee salary transfer letter to bank to help you create a personalized draft with important details required to be included. Use this template given for quick and easy reference.
Employees salary transfer letter format to bank
XYZ Technologies Pvt. Ltd.
123 Prospect Ave, Apt 111
Date: 30th July, 2016
ABC Bank Pvt. Ltd.
123 Park Avenue
Sub: Employee Salary Transfer Letter
On behalf of XYZ Technologies Pvt. Ltd., I request you to please debit salary of our employees from our bank account, the details of which have been mentioned below:
Name Account No. Amount
Mary Smith 123-456-789 $5000
Hugh John 111-222-444 $5400
Ana Maria 781-456-113 $4800
Joseph Roy 564-987-321 $3800
Thanking in anticipation
XYZ Technologies Pvt. Ltd.
Transfer letters are formal letters that are written in order to submit a written request to your employer for transferring you within the organization to some different location. Usually such letters are addressed to the Human Resource Department or to the head of your department or to your boss. There can be different personal or family reasons because of which you have to request your transfer.
Given below is a format sample of professionally drafted transfer request letter due to family reasons. You can use this draft example to create a customized letter by using your own reason. Keep it short and don’t miss on any detail.
Transfer Letter Format Due To Family Reason
22 B Block
Date: 16th July, 2016
ABC Finance Bank
52nd Harold Street
Subject: Transfer Request Letter
Dear Mr. Tims,
The purpose of writing this letter is to request you to kindly transfer me to the California Office of ABC Finance Bank.
The reason for submitting this request is that my parent put up in California and they need to undergo some medical treatment for which I need to be there with them.
I have been working with ABC Finance Bank from last 8 years and I enjoy working in our company. I don’t want to leave this job and that’s why I am submitting this request. This is an inevitable situation at my end and I really need you to consider my request. I ensure that I will work with the best of my abilities and potential to benefit our office in California.
It is a humble request to you to please consider my transfer. I ensure that you will have no complaints on my performance level. I am looking forward to continue serving at ABC Finance Bank. Your positive response is anticipated.
Thanking in anticipation for considering my request.
ABC Finance Bank
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If you are working with some company and wish to request a transfer then the right procedure demands writing a formal transfer request letter either to the HR manager of your company or to the owner of your company. In such a letter, you must mention the reason because of which you want to be shifted to a different location or the department. Make sure that the reason you state is reasonable and logical so that the management considers your request and approves it.
Here is a format sample of transfer letter to another location which is a professional way of submitting a request for transfer in written. Use this template to create your personalized draft following the right format and flow of content so that your request is considered by the company. Read on and find out how to frame such a letter
Sample transfer letter to another location
11, Park Avenue,
Date: 6th August, 2015
ABC Corporation Pvt. Ltd.
52 Richmond Street
Dear Mr. Brown,
I have been working with the New York branch of the company from last six years. It has been an amazing experience working with such a reputed company. But now I am looking for a transfer to the California branch of ABC Corporation Pvt. Ltd.
The reason because of which I am requesting a transfer is because my wife has got a new job in California and she is really keen on grabbing this wonderful opportunity. Because that company doesn’t have any offices in New York, therefore, moving to California is the only option.
I have always enjoyed my job and the work environment at ABC Corporation Pvt. Ltd. which is why I would love to continue working for the company but at a different location. I think it is in the best interest of myself and the organization that I relocate to the California branch and resume my working from there as I is not feasible for me travel to and fro every weekend. I would always want to stay associated with the company and offer the best of my services.
I really hope that we are able to work out on a mutually beneficial solution for this problem so that I can continue with my job with ABC Corporation Pvt. Ltd. without any hindrances.
Thanks for considering my request. In case, you require any more information in relation with my request for relocation, please feel free to contact me at 123-456-78 or you can also mail me at email@example.com.
Looking forward for your reply.
When you get transferred to a new location, you take time to settle down in a new setting. But sometimes despite making all the efforts you are unable to deal with the changes because of various external factors. If you are a lady and you have been transferred to a location which offers no security to women or it doesn’t offer the basic facilities needed by your gender then you must request your employer in writing to transfer you to some other location.
If you don’t know how to begin writing such kind of a letter then follow the example sample given below which addresses the insecure atmosphere at new working place which is making inconvenient and uncomfortable for you to work as you are a lady.
Format for Transfer Request Letter For Difficult Working Conditions
11, Park Avenue,
St. George Village
Date: 13th July, 2015
XYZ Development Bank
42 Richmond Street,
This is to bring to your notice that I, Julia Mars, was transferred to remote location close to St. George Village on the position of Accountant on 1st June, 2015.
The purpose of writing this letter is to make you aware about the living conditions at this location which is at a distance of 15 kms from the closest village. As you know, it is a remote location which does not offer any transport facilities to commute. Moreover, there is no security for women working at this location as it is quite an unsafe area for women. In this span of one month, I had to face difficult situations at this location which have adversely affected my working. And as I am staying alone, it is becoming very difficult for me to manage living at this location.
I also want to bring to your notice that this place doesn’t even offer basic amenities like electricity and water which have added to the problem. There are frequent power cuts on regular basis. Till date, I have not been able to find a decent place to stay at this place. Because of such difficult living conditions, I am really facing a tough time because of which I am unable to give my best at work.
I would like to request you to please consider my situation and transfer me to a better place where I can find a decent place to live and women security is not an issue. For this one month, I tried my level best to adjust with the living conditions at this place but all my efforts have failed and I am compelled to write a transfer request letter to you.
I hope you will consider my situation and come up with a solution at the earliest. If you wish to anything else from me, please feel free to contact me at 123-456-78 or you can email me at Julia@abc.com.
Thanking in anticipation.
ABC Development Bank
St. George Village
Sometimes firms transfer their employees from branch to another or from one department to another. In such a scenario, one must know the art of writing a professionally pleasant beautifully framed offer letter welcoming the transferred employee in the department. It must contain all the necessary details concerning the title of job, date of joining and salary that will be offered to the candidate. It is important that you must include the finest of the details to complete your letter.
Given below is an example sample offer letter for transferred employees meeting all the standards that are important. Use it as a reference for framing a customized draft.
Sample Offer Letter for Transferred Employees
Date: 9th January, 2015
123 Herald Apartments,
New York 123 456
Re: Job Number 1234
Dear Mr. Smith,
Congratulations! I am pleased to offer you the position of Senior Assistant Professor at the College of Commerce at the University of Mills at Austin. We are offering you a salary of $5,000 per month, which equates to an amount of $60,000 per year. Your date of joining for the same will be 10st February, 2015. You will report to me at 9 a.m. on this date. Your work schedule will be from Monday to Friday from 9 a.m. to 6 p.m.
From now on, you will no longer be working on the post of Assistant Professor at University of Texas. This position was for a limited duration and hence your employment is contingent, in part, upon completion of the project.
In case, you have any further queries or questions regarding this job offer, please feel free to contact me at 123-45678. I request you to please sign and return a copy of this offer letter prior to or no later than your date of joining.
Again, a heartious congratulation on your selection. This is quite an important position at the University of Mills at Austin. This is an exciting time for us and we look forward to you joining our team.
Example of Internal Temporary Job Transfer official Letter.
1st February ’14
Mr. Raj Kundra
GM – Purchase
S.T Sales Ltd
Subject: Temporary Job transfer
This letter is to inform you about your temporarily transferred to our branch at (new job location). You will be holding a totally different job responsibility. However, this transfer is made as a result of your need and ability to handle responsibilities in the department.
You are anticipated to join us back as soon as the project at hand is completed (or on the decided date by the management. We are open to providing maximum opportunities to our employees and this transfer is an example of our effort. You are expected to report to the ______ effective from today till (date).
Your compensation and benefits in context to this transfer will be the same. The management will make sure that the appointed manager will guide you in every possible way during the course on your new job.
You are also required to report at my office anytime today as we need to discuss on some important matters before the transfer. We are confident that you will continue to perform with the same level of excellence in your new job.
In case of any confusion or query please contact me or any of the concerned managers. We will be more than happy to assist you. We will be more than happy to assist you
President – HRD
S.T Sales Ltd