Once you are done with a job interview, it is time to send a formal Thank You email or letter. But you can actually hamper your performance if you include certain things in your letter which should be avoided. This post brings to you a list of 10 things which should never be included in an interview letter.
Do Not Just Be Appreciating
It is important that you write a few lines of appreciation in your letter but do not just leave it like that. You are suppose to be expressing your strong interest in the job and you must also talk about the reasons which make it a perfect choice for you.
Do Not Talk Anything About Salary
A Thank You Letter after interview must not include any mention of salary. You are not suppose to be discussing the salary until and unless some offer has been made to you. Moreover, this is just not the right time to do that. Be patient and wait for the negotiations to start and do not bring them in this note.
Do Not Apologize or Give Reasons For What Went Wrong
If you feel that you committed some mistake in your interview then do not draw attention of the interviewer on it by stating them in your letter. Any kind of apologies or reasons would sound like clarifications which are not needed. Your letter must sound positive in every sense and must highlight your positive qualities.
Do Not Pose Any Query That Questions Job Suitability
This letter need not include anything unnecessary. You need to be very cautious while framing such a letter and you need to make sure that you don’t end up asking any such questions that give the employer a doubt if you are suitable for job. Avoid giving a feel that you like the company but the job doesn’t interest you or that you are interested to know if there are any other openings in the company.
Do Not Keep it Same For All
It is important that you change the contents of your letter as per the employer to whom you are sending it. Copy pasting the same letter to all is not the right thing to do. Every letter has to be personalized and this is one thing which can help you have a stronger impression.
Do Not Be Aggressive In Your Letter
Sometimes we end up being very aggressive in our thank you letter by writing I will call to check on the status of the candidacy. This is just not the right way of putting up things. Wait for the response of the employer and let him suggest you what needs to be done to know the status.
Do Not Make Exaggerated Statements
It is important to include a positive statement which can support your comments but never end up writing something that is making unnecessary claims. Rather you should make sure that you make a positive statement along with a convincing background which can support what you are saying in a positive way.
Do Not Mention References, Until Asked For
Thank You letter must not include references in it. You should only submit the list of references when you are asked for it. So just wait and let the interviewer ask for the references.
Do Not Include Reimbursement Queries
The purpose of writing a Thank You letter is to express gratitude for the interview that happened along with expressing interest in the job. You must not include queries related with reimbursement in this letter. In case you have any such queries, write a separate letter later. Do not let your Thank You letter become something else. Do not lose your focus from the purpose of the letter.
Do Not Forget to Check From Grammatical Errors
It is extremely important to check your letter for grammatical errors before submitting it. Also ensure that there are no spelling mistakes in it. It should be addressed to the right person. Include the job title and address of the person to whom you are writing.
If you are able to frame a perfect Thank You letter by omitting these mistakes then you can surely increase your chances of getting selected for the job. A perfect letter can help you create a stronger impression. So do not include any of the things mentioned above and you will nothing to worry about.
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It is a good gesture to thank people who have shared some useful advice or thought with you which has helped you take an important decision. Such people are rare and you must not leave a chance to thank them for their help.
If someone has helped you with his advice then you must thank him by writing a formal thank you letter expressing your gratitude for his useful suggestion. Here is a format sample of thank you letter for advice which has been given below for your reference. Use it for creating your customized letter.
Sample of Thanks For The Advice Letter
11, Park Avenue,
Date: 6th November, 2015
42 Richmond Street,
I would like to thank you for helping me with selecting the best college for my graduation. I must tell you that I was in deep confusion as I had no clue which university to apply for but then you really guided me short listing the best universities for the course I want to pursue. Your advice has really helped me as now I have been selected in the New York University which would have otherwise been impossible. You have been a great friend to me and you have always extended your help as and when I have needed it.
Once again I would like to thank you for your valuable suggestions which have helped me made the right selection.
Thank You letters are always special. They are a way of expressing your gratitude towards anyone and everyone around you. But to make them look impressive, you really need to know the tips which are highly effective.
Here are the best 10 tips for writing and sending thank you letters formally, especially after you have had an interview which can really make a great difference by helping you stand out.
- Timing is Important
You must always send the thank you letters right on time. If you take too long to send them then they are unable to create the impact for which they have been drafted. Write them and send them just after the event has taken place.
- Customize it as per Situation
If you are referring to a sample or you have an already framed thank you note then customize it according to the present situation. If it is for an interview then modify it as per the company’s profile. There has to be some detailing or specification about the event after which you are writing this.
- Email and Mail
As stated above, timing is the key so make sure that you send an email along with a formal mail to express your gratitude. Email is going to reach within a blink of an eye and mail is going to revive the richness of your thoughtful professional behavior which is going to impress the reader again without fail.
- Don’t Forget the Personal Touch
To make your thank you note has that genuine appeal; you must focus on keeping your personal touch alive in it. For that you can mention something that you felt was important for the interviewer or something specific that was mentioned by him. It is about reviving the interaction again through your letter.
- Mention Your Worth
It is good to express your worth through your words in a smart and indirect manner. You can do that by discussing a few of your skills or accomplishments which indirectly hint on hiring you for the job because you are competent and smart for a particular profile.
- Attach Your Resume
In the midst of all of this, do not forget to attach your resume with the thank you letter which expresses your intelligence, professional approach and zeal towards this opportunity.
- Mend the Mistakes
If you think you made some mistake during your interview then this is the time to mend it. The best way to do it by admitting your mistake and address to it in a brief and intelligent manner. Do not make it too long but just keep it simple and short.
- Handwritten is Always Better
If you can pen a handwritten thank you note then this is one of the best things to do. Whether it is a formal note or a personal note, writing it all by yourself adds more value to it. Even if you don’t have a beautiful handwriting, there is nothing bad is writing it. Just make sure that it looks clean and readable.
- Choose a Professional Thank You Card
If you are sending a professional thank you note then you must buy a formal card which is simple and elegant. Make sure that it is very subtle and classy. Anything loud can ruin the whole effect of it. Go with a simple plain background with thank you written on it. It is the best choice to make.
- Don’t Send The Same Note to All
It is just not recommended that you send the same note to one and all as it will have no meaning. Customize it and make it personal so that it can be cherished and appreciated by the reader.
All of these tips are very useful in helping you create a wonderful impression by exhibiting your professional attitude. So when you pen down a thank you note, use these points in framing the most amazing thank you notes that can win hearts.
If your boss has responded to your intent for promotion in a positive way then it is a good gesture to write a formal thank you letter expressing your happiness and gratitude on his decision. Once you have accepted the promotion, do not forget to write a personalized thank you note in a sincere and thanking tone. Make sure that you send this letter within one week of accepting your promotion and for sure your boss will be impressed with your manners.
Guidelines for Writing Professional Thank You Letter to Boss for Promotion
If you are not aware of the right way of writing a thank you letter which is correct in its tone and feel there here are some of the guidelines which you must follow while framing the letter to the best of your capabilities.
- It is always good to write a personal letter
In this era of technology, if you can manage to write something on your own then it is really very thoughtful. Make sure that you use either blue or black pen to write a formal letter on plain note cards or you can also use a business letter format. In case, you don’t have good handwriting, you can use the technology.
- Be sure of the tone of the letter
You need to know how formal or informal your bond is with your boss as that will decide the tone of your letter. If you get to meet your boss on daily basis then you can keep the tone slightly informal as you share comfortable bond with him. But in case you have quite formal encounters with him once a week or so then you must keep the tone strictly formal.
- Thank your boss in first paragraph
In the very first paragraph, you should begin with thanking your boss for promoting you to the desired profile. Express your joy and enthusiasm by using the right set of words in your note.
- Be more descriptive in the second paragraph
In the next paragraph, you need to get more specific about the position that you have been offered. You should also talk about the role your boss played in getting you that position. Do talk about his support, if any, and how it helped you achieving the position that you have worked for.
- A final thank you
End the last paragraph by thanking your boss again. Express your appreciation for his sweet gesture in the best of the words.
- End it correctly
While ending your letter, make sure that you use an appropriate closing like “Yours sincerely” or “Regards” and do not forget to sign after that.
Now once your note is ready, you need to send it by the right delivery mode. You can either leave it on his desk or hand it over to him personally. You can even mail it to him. You need to decide how you want to send it.
This is the complete process of writing a good thank you letter to your boss.
It feels great when your letter for leave has been approved. It always feels good to know that your boss or your HR Manager or your company has considered your problem and has sanctioned your leave application, despite the fact that you are needed in the office to manage your responsibilities. So it is a sweet gesture to write a thank you letter to the person who has approved your leave. While penning such a letter, you must make sure that your tone is soft and thankful but still professional. You must also mention that you are aware of your responsibilities at work and you have to take leave because of unavoidable circumstances at personal front. Make sure that you again explain your problem and assure that you will resume your work at the earliest.
Here is an example format of letter for leave approval to help you have an idea about framing the letter in the best way possible. Refer to this template to create your customized letter.
Sample of Thank You Letter for Leave Approval
Mr. John Smith
Mr. Charlie Brown
ABC Corporation Pvt. Ltd.
I am writing this letter in order to express my gratitude towards you for approving my leave. I am grateful for you for considering my situation and approving my leave application for two weeks. I have received your confirmation.
I cannot express how important it is for me to be with my family at this point in time when my uncle is getting operated for cancer. And I really need to be there with my family to take care of all the medical arrangements and treatments. I shall resume back to my job at the earliest, once everything is under control.
I will make sure that I am able to achieve all my targets and complete all my projects on time once I am back from my leave so that I can help our organization achieve its goals. I am extremely thankful to you for considering my problem and allowing me the leave for two weeks despite the workload at office.
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Thanking someone for his or her efforts or support is always a good thing to do. Acknowledging their efforts and expressing gratitude for their support makes them feel happy. Likewise, being a team leader or HR Manager in a company, you must make sure that your team stays motivated to work better. To do that, you must thank them acknowledging their efforts. This will be a great motivation for them to enhance their performance levels.
If you are still confused about how to write a professional thank you letter then here are some steps to make this task a little easier for you. Follow these steps and stay sorted.
- Start with expressing your gratitude in a pleasant and polite manner. Keep the tone friendly and happy.
- Do mention that you are thanking the candidate on behalf of the department or the company to make it more worthy.
- Also mention the reason for which you are thanking the candidate. Include some fine details of work handled by the employee. This can include his or her targets which have been achieved in an amazing manner or some kind of extra concern or behavior which acted as an important thing in the success of the company.
- Appreciate the talent and skills of the employee. It is important to acknowledge his efforts and mention them in the letter.
- End the letter in a simple manner by appreciating his efforts.
These points must be kept in mind while drafting a professional thank you letter.