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Employee Termination Letter Due to Poor Performance

There are times when you have a non-performing employee in your company and sometimes you have to terminate him because of his poor performance. If you an HR in your company then writing such letters is a part of your job. Learn to create professional employee letter in this regard on behalf of your company. Such letters are suppose to be quite strict in the feel but at the same time, they must not include any wrong words. They should explain the cause for termination without hurting the feelings of the employee.

Here is a sample employee termination letter given for your reference when you have to terminate an employee because of his poor performance. Use it as a reference in writing a professional letter consisting of all the important details.

Example Employee Termination letter due to poor performance

Mr. Robin Oswell,

Sales Manager,

ABC Corporation,

New York.

Date: 19.01.2015

Dear Mr. Oswell,

We are extremely regretful to notify you that the company has decided to terminate your services due to your poor performance. It’s the decision of the board of members to terminate all those employees who have not been able to deliver a desired performance for the precedent 8 months and this list has name on it.

It has been observed that in the last 12 months there has been no improvement in your performance. You have not been able to meet any of the sales targets of your team. This kind of performance is really disappointing. Thus, the company is compelled to terminate you. All your dues will be settled in a month’s time.

Thank you for your services rendered for the organization.

Sincerely,

The Board of Directors

ABC Corporation

Sample Employee Termination Letter for Theft

Human Resource Manager needs to be really very smart and skilful when it comes to writing an employee termination letter for theft. It is not something very easy and sorted as it looks. It comes with its own complications.

To help you write a formal employee termination letter for theft, here is a format sample which will guide you frame a perfect draft keeping in mind all the essential points.

Sample Employee Termination Letter for Theft

Date: January 16, 2015

From:

Mr. Ana Simon, Human Resource Manager
ABC Corporation Ltd.
123, Genuine Street
New York 123 456

To:

Mr. Henry Jack
112, Richmond Apartments
New York 456 123

Dear Mr. Jack,

It is my duty to inform you that from today, i.e. January 15, 2015, your employment with ABC Corporation Ltd. is terminated because of your misconduct of company theft. On January 12, 2015, our surveillance cameras have captured you taking out some cash from the chest drawer of the cashier in the finance department. After conducting a thorough examination of this incident, we are convinced that there has been a missing cash of $ 1,000 from the chest and you did not have permission to carry it out.

You are aware of the fact that company theft is a serious offense. We have covered the offense in detail in our employee handbook and we have also talked about the same during new employee orientation. Our investigation has uncovered the there have been lots of incidents when cash has been missing from the chest drawer which total to an amount of approximately $5,000. And hence, we have been compelled to report the incident to the local police.

You will soon be contacted by a member of the HR department. He will discuss your final paycheck and any other benefit payments you may be due t o clear all the accounts. In case, you feel that we have reached this decision in haste then you are welcome to file an appeal for the same. If you have any questions regarding this then you may contact our company lawyer, Mr. Alice Grace, at 1234-5678. Once the meeting ends then you will be escorted to your desk to retrieve your personal property and once that is done then you will be escorted off the premises.

Sincerely,

Ana Simon
Human Resource Manager
ABC Corporation Ltd.

Employee Termination Letter : How to Deal with Absconded Employee?

An employee may be confirmed of desertion or abscondment if he/she is not present in the office long enough to get the impression that he/she might not be interested in returning to work any time sooner or later. For example if an employee hasn’t come to work for a week and you have no clue of his/her whereabouts, he/she might just be absconded. What next?

We have come up with a few systematic steps to help you deal with absconded employees. Have a look!

Dealing with absconded employees

What is most important is never assume vaguely that your employee might have absconded with the intention never to return. Check on his/her whereabouts before planning on any action.
Make an attempt to contact your employee. Call his/her cell phone or dispatch a letter by registered mail and then note the date and time of the call and the message sent.
The letter has to be sent to the last known address you have on file. If possible you may as well contact family members, friends or colleagues close to the employee and note their comments.
In case the employee has been imprisoned or hospitalized, find out where he/she has been prisoned or hospitalized.
Maintain a record of all the attempts taken to contact him/her.
In case you are sending a letter, make sure you obtain a proof of delivery too, be it either registered mail or by phonogram.
Once you are able to trace down the employee, give a chance to explain the reason of absence and then decide accordingly.

Sample Employee Termination Letter

Here is a sample employee termination letter to help you give a better idea on how to deal with abscondment.

Dear Employee,

This is to notify that you have been absent from work without permission since __/__/__ with no communication on your end to the company. You are hereby instructed to resume work immediately. In case, you do not show up, we will consider your silence as you have no intention to return to work.

I, therefore remind you once again that if you do not report to work on the __/__/__ a disciplinary hearing will be held leading to your dismissal.

Signed,

HR Manager

1 comment - What do you think?
Posted by Hrformats - April 17, 2014 at 11:01 AM

Categories: HR Tags: Termination Letter

Termination Letter

I have Attached Termination Letter

Date :

<Name>

<Location>

Dear <name>,

This is to inform you that your services are no longer required by us, accordingly, <Day & date> is being treated as your last day on the rolls of the Firm.

Your full and final settlement will be done accordingly, and please note that you will be paid 2 months salary in lieu of notice, along with your full and final dues.

Yours sincerely,

Click Here To Download Termination Letter

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Posted by Hrformats - April 11, 2012 at 8:53 AM

Categories: HR Tags: Termination Letter

Termination Letter

I have Attached Termination Letter

[Your Name]

[Street Address]

[City, ST ZIP Code]

August 2, 2010

[Recipient Name]

[Title]

[Company Name]

[Street Address]

[City, ST ZIP Code]

Dear [Recipient Name]:

This is to notify you that your employment with our company is terminated as of today. The reason for your termination is job abandonment.

You have not been at work for five days nor have you made any effort to offer a satisfactory explanation for your absence.

The enclosed check is for wages earned up to the date of your termination.

Sincerely,

[Your Name]

[Title]

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Posted by Hrformats - April 4, 2012 at 11:39 AM

Categories: HR Tags: Termination Letter

Termination Letter

I have Attached Termination Letter

TERMINATION CONTRACT

Employer [name of company] and Employee [employee’s name] hereby agree to this Termination Contract.

Employee and Employer had an employment agreement from [start date] to [termination date], in which they agreed that they would resolve any employment dispute as follows [method of dispute resolution, such as arbitration, and/or choice of law].

Employee hereby agrees and obligates [himself/herself] to the following:

1. Employee will not engage in any competition with Employer for the period of [duration of noncompetition agreement, such as one year], which includes employment with another company in the same or similar business as Employer, establishment of a new company in the same or similar business as Employer, or any contractual arrangement under which Employee consults, advises, or assists another company in the same or similar business.

2. Employee will not engage in conduct or make statements relating to [his/her] employment or this Termination Contract that can be construed as critical or derogatory of Employer its employees, agents, partners, shareholders, officers, directors, and affiliated companies.

3. Employee releases and discharges all claims, complaints, charges, disputes, and demands against Employer and its employees, agents, partners, shareholders, officers, directors, and affiliated companies, except for claims, complaints, charges, disputes, or demands that could arise from a breach of this Termination Contract, such as claims for back pay, front pay, damages, and fees such as attorneys’ fees, that could arise from federal or state employment laws or from any conduct by Employer. Employee has had the opportunity to consult with [his/her] attorney and is aware of [his/her] legal rights, but knowingly and voluntarily waives those rights to the extent possible under law.

4. Employee will not share, divulge or disclose any information about Employer or its employees, agents, partners, shareholders, officers, directors, and affiliated companies that Employee knows is confidential or is considered a trade secret, trademark, service mark, trade name, patent, or copyright, including information or a product invented or developed by Employee during [his/her] employment with Employer.

5. Employee has surrendered to Employer paper and electronic copies of all letters, memoranda, documents, records, and other material that is the property of Employer. Employee has also surrendered to Employer all other tangible property of Employer, including keys, products, charge cards, telephones, pagers, computer and other equipment, and vehicles.

6. Employee will not share, divulge, or disclose the provisions of this Termination Agreement except to Employee’s family, agents, representatives, or advisors, or to the extent required by law.

Employer and Employee further agree that in consideration for the above agreements and promises, Employer will pay Employee as follows: [terms of severance payment, such as lump-sum amount or payment schedule]. Such severance payment constitutes the entire obligation of Employer to Employee.

Employer and Employee further agree that in the event of any breach of this Termination Contract or default hereunder, the injured party has the right to pursue any legal action available to enjoin the breaching party from further injurious conduct and/or to recover from the breaching party damages for such breach or default.

Dated:

Signed:

Click Here To Download Termination Letter

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Posted by Hrformats - February 25, 2012 at 12:20 PM

Categories: HR Tags: Termination Letter