Posts tagged "Termination Letter"

Sample Termination Letter for Insubordination

Sometimes an employee is terminated on the grounds that his behavior is abusive or he is a threat to someone else in the organization. This is called termination based on insubordination. During this process, it is needed that all sort of investigation is made before reaching to a final decision and before sending the termination letter to the candidate.

In such a letter, it is really very important to include all the details of the event(s) which have led to such an action against the employee. It is important that it should contain date of alleged violation(s), proofs related with it and the date from which termination will be effective. Make sure that you do not include any detail that is not related with the event. Here is a sample of termination letter for subordination which you can use for writing your customized drafts.

Sample of Termination Letter for Insubordination

Date: 4th February, 2015

Mr. Sam Jackson

General Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

This is to inform you that as of January 16, 2015, your employment with ABC Corporation Pvt. Ltd. is terminated. You are dismissed from your roles and responsibilities for cause, specifically for insubordination. All sorts of supporting evidences for ever incident that are mentioned below have been complied in your employee file. Here are some of the events which have been responsible for such an action.

On November 10, 2014, a written warning was sanctioned to you for using abusive language in office. The copy of the same letter which was signed by you has been filed in your employee file. On November 26, 2014, you again showed the same kind of obscene behavior against another member of your team. Again a warning letter was issued to you and it included the final warning of dismissing you in case there is third violation.

Again on January 15, 2015, it has been recorded that you have misbehaved and threatened one of the company employees from your department. As this is the third incident in a row which shows that you are not taking our warnings seriously and you do not wish to behave in a professional manner as mentioned in the policies of the company. This being your final violation, we are forced to terminate you immediately as there seems to be no hope for changes in your behavior.

All the documents like the final paycheck, the accrued and unused PTO and all other documents shall be mailed to the address mentioned in your employee file. On January 16, 2015, we have issued a restraining order against you and hence you are not allowed in the distance of 100 meters of company property. The same applies for the employees you have assaulted and threatened. In case you have any queries then you can send that to me in writing on the address mentioned above.

Regards

Mr. Sam Jackson

General Manager

ABC Corporation Pvt. Ltd.

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Employment Contract Termination Letter

Sample Early Probation Termination Letter

Job Abandonment Termination Letter Sample

Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

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Posted by Hrformats - February 4, 2015 at 11:38 AM

Categories: Letters   Tags: ,

Voluntary Termination Letter to Employee

A voluntary termination letter to employee is a formal letter sent by the employer to the employee in response to his letter of resignation that he wishes to leave the company. This response is to acknowledge and accept the resignation. It may be based on a mutual agreement or may be initiated by any one party.

Such a letter should contain all the important details like the date of termination etc. to ensure that it is complete in every sense. If you are an human resource manager at some company and you have to write such a draft then use the sample template given below as the basis of creating your own letter.

Format of Voluntary Termination Letter to Employee

Date: 3th February, 2015

Mr. Sam Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

This letter is to confirm that we have received your resignation letter on January 14, 2015. According to that letter, you wish to resign from the post of Marketing Executive at ABC Corporation Pvt. Ltd., effective February 1, 2015, to pursue further studies at Michigan University. We accept your resignation and confirm that your employment with our company will be terminated on February 1, 2015.

As mentioned in your letter, the reason for quitting ABC Corporation Pvt. Ltd. is that you wish to pursue a Master degree in Business Administration which will be a wonderful addition to your skills and education. We encourage and support your decision to study further and accomplish your career goals. We highly appreciate your dedication and loyalty which has impressed us for two long years. Moreover, if you wish to join us after your MBA, we will be happy to have you back in our organization.

I would be really happy to have the opportunity to conduct an exit interview with you during the last week of January which will also be your last working week with the company. You may call my assistant at 123-45678 to fix an appointment for exit interview. Hopefully, we are able to schedule it at some mutually beneficial time which is convenient to both of us. In case, you are unable to visit my office for the interview then please let my assistant know about it so that she can mail you a written form which you can fill and send without having to visit in person.

I request to please return all the company owned properties and written communications in your possession on your last working day with the company. The last paycheck will be sent to you on February 15, 2015 along with other documents. In case, you have any further queries or doubts, please feel free to get in touch with me.

Sincerely,

Sam Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

Other Related Post to Termination Letters

Letter of Termination for Cause

Employment Contract Termination Letter

Sample Early Probation Termination Letter

Job Abandonment Termination Letter Sample

Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

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Posted by Hrformats - February 3, 2015 at 1:19 PM

Categories: Letters   Tags: , ,

Sample Letter of Termination for Cause

Performance and productivity are essential when a company hires an employee. And when an employee fails to deliver a desired level of performance or doesn’t behave in the good of the company then his termination is called termination for cause. Sometimes there is more than one reason for firing the employee. Usually such a letter is framed by the HR manager or owner of the company and summarizes the employer’s justification for his action. It is always better to include some details of violations and other documented proofs as evidences to prove the allegations.

Here is a format template of termination for cause letter which has been drafted in a formal manner keeping in mind all the basic details which should feature in it.

Sample Letter of Termination for Cause

Date: 2nd February, 2015

Mr. Sam Jackson

General Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

The purpose of this letter is to inform your employment with ABC Corporation Pvt. Ltd. is terminated, effective immediately. This is termination for cause. We have recorded evidences that explain that you have willfully abused your managerial position to take benefits which have hampered the overall image of the organization. Here is the list of events based on which the management has taken such a decision:

On December 20, 2014, it was noticed that you had spent an amount of $ 1,200 on entertaining the team of delegates from Japan without seeking any approval from the financial department. You are aware of the company policy according to which any expenditure above $ 500 should be made after approval from the finance department.

On January 1, 2015, you forcefully asked the finance department to settle your conveyance expenses of $ 1,000 which is beyond the higher limits set by the company. As per company policy, no reimbursement shall be made for personal conveyance usage. There is no possibility that you could have spent such a large sum of money on taking clients out.

On January 10, 2015, we have been informed by one of our associates that you have asked them for heavy discounts on the services offered by their company for your personal use. As per our rules, you cannot use the name of the company for your personal benefits as it clearly hampers the image of the company.

Each and every policy of the company has been very clearly mentioned in the handbook and these are also mentioned during the training sessions to bring clarity. You have been one of the star trainers at our company who take orientation sessions for the new recruits and it is in no way possible that you are not aware of these basic policies.

You are expected to return any of the company properties which you have not surrendered yet during the period of one week after receiving this letter. You were handed over a set of documents consisting of details related with your paycheck, pay for unused PTO and commission pay at the meeting. In case you have any questions, you can always write to me on the address mentioned in the letter.

Regards,

Mr. Sam Jackson

General Manager

ABC Corporation Pvt. Ltd.

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Employment Contract Termination Letter

Sample Early Probation Termination Letter

Job Abandonment Termination Letter Sample

Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

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Posted by Hrformats - February 2, 2015 at 1:00 PM

Categories: Letters   Tags: ,

Employment Contract Termination Letter

There are certain organizations which recruit employees for specific time period or some specific reason or project. Whenever such a hiring is done, it is done with the help of an employee contract which consists of all the terms and conditions. It is a legal document and both the parties have the right to terminate it at any point in time by using employee contract termination letter. It must contain all important details like the effective date of termination of contract, request for return of company property and also the date on which the employee will receive his final paycheck.

If you are still not very clear about the idea of framing such a letter then refer to the sample template given below which can be used for creating a customized draft as per your need.

Sample Employment Contract Termination Letter

Date: January 30, 2015

Mr. Andrew Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

The purpose of writing this letter is in reference to your employee contract that is soon to expire on February 10, 2015. You have all the option to renew it at our discretion. During this period of our association, our company has been quite impressed and pleased with your working style and quality of work you have delivered. But we have decided that we will not be renewing the contract at present because the markets are really dull. Due to slow work conditions we are compelled to end the contact 3 weeks early from the actual date. Hence, your employee status with ABC Corporation Pvt. Ltd. will be terminated as of January 20, 2015.

On the last day of your employment, you will receive your last paycheck. As per the clauses stated in the contract, you will be paid for an additional one week of work but you will not be entitled to benefit pay. This amount will reflect in your final paycheck. Moreover, you will receive an e-mail stating all the other benefits and pay that you are entitled to as per the contract.

I request you to please return the company properties mentioned below, that have been in your possession, on or before January 20, 2015: laptop, LED monitor, Canon printer, mouse, keyboard, speakers, paper supplies and office stationery. From today onwards all your official ids and passwords to all client accounts will be disabled. In the coming days, you will only be involved in tasks that do not involve access to confidential information. This is something strictly professional and as per the rules of the company and has nothing to do with our confidence in you.

The company is quite impressed with your work and if you request then I will be happy to supply you with a letter of recommendation. You may ask for the same from other managers with whom you have worked in this organization. In case you have any questions then please feel free to call me at 123-45678.

I wish you all the best for future. I also invite you to stay connected with our website and apply for new contracts in future.

Regards,

Andrew Jackson

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Letter of Termination for Cause

Sample Early Probation Termination Letter

Job Abandonment Termination Letter Sample

Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

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Posted by Hrformats - January 30, 2015 at 12:00 PM

Categories: Letters   Tags: , ,

Sample Early Probation Termination Letter

There are times when an employee who is able to complete all the requirements of a probationary period in a successful manner wishes to have an early release from probation. If you are also looking for the same thing then the best way to go about is by writing a formal request letter to the authorized person asking for the same.

Here is an example format of early probation termination letter which has been framed and designed keeping in mind all the essential points that must be included in your letter. You must make sure that it is free from all kinds of grammatical and language errors along with mentioning the reasons why you deserve to have an early termination to make your request look more reasonable.

Sample Early Probation Termination Letter

Mr. Sam Brown

52 Richmond Street

New York

Date: January 29, 2015

Mr. Andrew Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

Dear Mr. Jackson,

As you are aware of the fact, I was placed on probation on November 16, 2014 due to some performance issues. I was told that once I am able to complete all the requirements of my probation I would be eligible to return to my original status of employment. I am highly elated to inform you that as of today, January 17, 2015, I have completed all the requirements of my probation. Hence, I respectfully request you to please review the early termination of my probation period.

It was on November 20, 2014 that I enrolled for the Effective Leadership course which was announced by the human resource department. On December 15, 2014, I received my certificate for this course. I also enrolled myself for Teamwork Building Program which is compulsory as per probation requirements on December 20, 2014. I also enrolled for a certificate course in Communication Skills the certificate of which I received on January 5, 2015.

As told by the company, the duration of my probation was 6 months. But because I have been able to meet all the requirements of probation much before the completion of the time, I believe that I have earned the right to ask you to please reevaluate my case. Last month I received an invitation to become a member of idea generation team of our company which is quite an esteem membership and I have worked really very hard to become a member of this team which works on innovations. I have been praised for my ideas and their execution along with my leadership qualities and effective communication skills.

I would like to request you to please arrange an in-person meeting where we may discuss this matter in detail. I have already had a word with my manager, Ms. Grace Cole, about my early termination from probation. She has expressed her consent for the same and she is ready to submit her will in writing at your request.

Looking forward to hear from you. For any queries, you can contact me at work or you can always call me at 123-456789.

Thanking in anticipation

Yours sincerely,

Sam Brown

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Letter of Termination for Cause

Employment Contract Termination Letter

Job Abandonment Termination Letter Sample

Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

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Posted by Hrformats - January 29, 2015 at 12:42 PM

Categories: Letters   Tags: ,

Job Abandonment Termination Letter Sample

It so happens in every organization that employees fail to report to work and also fails to follow the guidelines mentioned in the company policy regarding absence from work. Some companies are easy with such an attitude, while some take strict actions against it as they understand how it hampers the productivity of the company. Job abandonment termination letter is the formal way of ending the association between the employee and the company as the employee is unwilling to work. It is generally written by an HR manager, owner of the company or employee’s manager. It contains all the related facts and information which state the reasons for taking such an action.

If you are confused about framing such a formal letter then refer to the template format given below and write your personalized letter to the employee in the best way.

Sample Job Abandonment Termination Letter

Date: January 27, 2015

Mr. Andrew Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

To,

Mr. Sam Brown

52 Richmond Street

New York

Dear Mr. Brown,

The purpose of this letter is to inform you that as of January 17, 2015 your employment with ABC Corporation Pvt. Ltd. is being terminated for cause. It has been reported by your manager, Mr. Ray Smith, that you have not reported to work from last 6 days and there has been no information from your side to explain your absence. Mr. Smith tried contacting you on the phone number submitted in your employee file on January 12, January 13 and January 14, 2015 but he could not get in touch with you. Hence, based on this kind of absence we have determined that you have abandoned your job with our company.

Please contact me at 123-45678 so that I can make arrangements for return of all the company property from your end. The company records reflect that the following company items are under your possession: company laptop, company desktop and company mobile phone. If you fail to return all these items within seven days of receiving this letter, we shall consider them stolen and we will have to take a legal action. We also expect you to return your employee ID badge and other documents and stationery that belong to the company.

All the information concerning your final paycheck and all the other benefits will be mailed to you in the coming days along with information of unused and accrued PTO days. You are not entitled for a severance package. In case, you have queries or questions, you can always refer to the contact details mentioned within the information packages.

We understand that under emergency circumstances, an employee is unable to report to work to inform the management about his absence. In case, you fall in such a category then you can always file a letter of appeal addressing to the human resource department. Make sure you provide all the related proofs and evidences in form of documents from reliable sources to present your part.

Regards,

Andrew Jackson

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Letter of Termination for Cause

Employment Contract Termination Letter

Sample Early Probation Termination Letter

Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

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Posted by Hrformats - January 28, 2015 at 1:06 PM

Categories: Letters   Tags: ,

Sample Wrongful Termination Letter To Employer

Terminating an employee is never easy. It demands taking into consideration all the details and reviewing it from legal point of view. But despite that sometimes people are wrongly terminated by mistake or because of ambiguity of facts and evidences. In such a case, the best way to go ahead is by writing a wrongful termination letter to the employer stating your case thereby getting this attention on the wrong firing. It should contain all the details because of which you feel that termination is not justified. Make sure you include all the proofs which support your statement.

Below is given a professionally drafted example template for your reference so that you can draft a customized letter as per your need, consisting of all the details in a formal and informative manner.

Wrongful Termination Letter To Employer Sample

Date: January 22, 2015

Mr. Sam Brown

52 Richmond Street

New York

To,

Mr. Andy Jackson

Human Resource Manager

ABC Technologies Pvt. Ltd.

12 Park Avenue

New York

To,

Dear Mr. Jackson,

This is in response to the certificate letter that was issued by you on January 14, 2015. As per that letter, my employment with ABC Technologies Pvt. Ltd. was terminated with immediate effect on January 14, 2015, “no call, no show” clause. As mentioned in the letter that I was absent from work on January 10, 2015 without prior information to my reporting manager. And this happened for the fourth time during a period of eight months that I was missing from work without any information. I would like to present my part on the evidences that have been mentioned in your letter.

As per the schedule, I was suppose to be in office on January 10, 2015 and I agree that I was missing from work without information but it is for the first time it has happened in the last eight months. I have been absent thrice from work during this duration but I have always managed to inform my day manager.

As mentioned in the evidences that you have enclosed with the letter, I was missing from work on September 6, September 7 and September 9, 2014 with my name clearly highlighted and marked with “no call no show” remark. I have reviewed your evidence and now please have a look at mine.

I am quite aware of the company policy, according to which, any change in schedule must be approved well in advance and these changes should be signed by the manager. On September 6, 2014, when I was coming for work, on my way to office, I met with an accident and was hospitalized for 2 days because I had been injured. Due to such an emergency, I could not have the approval of the manager in advance. But my wife called the day manager, Mr. Andrew James on September 6, 2014 at 10.30 a.m. to inform him about my accident and condition. When I joined my duty on September 10, 2014, I was told by Mr. James that the information of my absence from work has been updated in my employee file and no action will be taken as it was an emergency situation.

Please find all the necessary evidences attached with the letter. There is a copy of police report on accident, doctor’s medical report and other hospital bills and records that confirm that I was hospitalized on those three days when I was missing from work. I have no proof to submit that I informed Mr. James and he promised that my absences will be excused. Based on these reasons I request you to please reconsider my termination. I hope to receive your response within one week of the date of this letter.

Thanking in anticipation.

Yours sincerely,

Sam Brown

52 Richmond Street

New York

Phone: 123-45678

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Letter of Termination for Cause

Employment Contract Termination Letter

Sample Early Probation Termination Letter

Job Abandonment Termination Letter Sample

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

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Posted by Hrformats - January 22, 2015 at 11:23 AM

Categories: Letters   Tags: ,

Employee Termination Letter Due to Poor Performance

There are times when you have a non-performing employee in your company and sometimes you have to terminate him because of his poor performance. If you an HR in your company then writing such letters is a part of your job. Learn to create professional employee letter in this regard on behalf of your company. Such letters are suppose to be quite strict in the feel but at the same time, they must not include any wrong words. They should explain the cause for termination without hurting the feelings of the employee.

Here is a sample employee termination letter given for your reference when you have to terminate an employee because of his poor performance. Use it as a reference in writing a professional letter consisting of all the important details.

Example Employee Termination letter due to poor performance

Mr. Robin Oswell,

Sales Manager,

ABC Corporation,

New York.

Date: 19.01.2015

Dear Mr. Oswell,

We are extremely regretful to notify you that the company has decided to terminate your services due to your poor performance. It’s the decision of the board of members to terminate all those employees who have not been able to deliver a desired performance for the precedent 8 months and this list has name on it.

It has been observed that in the last 12 months there has been no improvement in your performance. You have not been able to meet any of the sales targets of your team. This kind of performance is really disappointing. Thus, the company is compelled to terminate you. All your dues will be settled in a month’s time.

Thank you for your services rendered for the organization.

Sincerely,

The Board of Directors

ABC Corporation

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Letter of Termination for Cause

Employment Contract Termination Letter

Sample Early Probation Termination Letter

Job Abandonment Termination Letter Sample

Sample Wrongful Termination Letter To Employer

Sample Employee Termination Letter for Theft

Sample Termination Letter for Insubordination

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Posted by Hrformats - January 19, 2015 at 1:31 PM

Categories: Letters   Tags: ,

Sample Employee Termination Letter for Theft

Human Resource Manager needs to be really very smart and skilful when it comes to writing an employee termination letter for theft. It is not something very easy and sorted as it looks. It comes with its own complications.

To help you write a formal employee termination letter for theft, here is a format sample which will guide you frame a perfect draft keeping in mind all the essential points.

Sample Employee Termination Letter for Theft

Date: January 16, 2015

From:

Mr. Ana Simon, Human Resource Manager
ABC Corporation Ltd.
123, Genuine Street
New York 123 456

To:

Mr. Henry Jack
112, Richmond Apartments
New York 456 123

Dear Mr. Jack,

It is my duty to inform you that from today, i.e. January 15, 2015, your employment with ABC Corporation Ltd. is terminated because of your misconduct of company theft. On January 12, 2015, our surveillance cameras have captured you taking out some cash from the chest drawer of the cashier in the finance department. After conducting a thorough examination of this incident, we are convinced that there has been a missing cash of $ 1,000 from the chest and you did not have permission to carry it out.

You are aware of the fact that company theft is a serious offense. We have covered the offense in detail in our employee handbook and we have also talked about the same during new employee orientation. Our investigation has uncovered the there have been lots of incidents when cash has been missing from the chest drawer which total to an amount of approximately $5,000. And hence, we have been compelled to report the incident to the local police.

You will soon be contacted by a member of the HR department. He will discuss your final paycheck and any other benefit payments you may be due t o clear all the accounts. In case, you feel that we have reached this decision in haste then you are welcome to file an appeal for the same. If you have any questions regarding this then you may contact our company lawyer, Mr. Alice Grace, at 1234-5678. Once the meeting ends then you will be escorted to your desk to retrieve your personal property and once that is done then you will be escorted off the premises.

Sincerely,

Ana Simon
Human Resource Manager
ABC Corporation Ltd.

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Letter of Termination for Cause

Employment Contract Termination Letter

Sample Early Probation Termination Letter

Job Abandonment Termination Letter Sample

Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Termination Letter for Insubordination

 

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Posted by Hrformats - January 17, 2015 at 12:42 PM

Categories: Letters   Tags: ,

Employee Termination Letter : How to Deal with Absconded Employee?

An employee may be confirmed of desertion or abscondment if he/she is not present in the office long enough to get the impression that he/she might not be interested in returning to work any time sooner or later. For example if an employee hasn’t come to work for a week and you have no clue of his/her whereabouts, he/she might just be absconded. What next?

We have come up with a few systematic steps to help you deal with absconded employees. Have a look!

Dealing with absconded employees

  • What is most important is never assume vaguely that your employee might have absconded with the intention never to return. Check on his/her whereabouts before planning on any action.
  • Make an attempt to contact your employee. Call his/her cell phone or dispatch a letter by registered mail and then note the date and time of the call and the message sent.
  • The letter has to be sent to the last known address you have on file. If possible you may as well contact family members, friends or colleagues close to the employee and note their comments.
  • In case the employee has been imprisoned or hospitalized, find out where he/she has been prisoned or hospitalized.
  • Maintain a record of all the attempts taken to contact him/her.
  • In case you are sending a letter, make sure you obtain a proof of delivery too, be it either registered mail or by phonogram.
  • Once you are able to trace down the employee, give a chance to explain the reason of absence and then decide accordingly.

Sample Employee Termination Letter

Here is a sample employee termination letter to help you give a better idea on how to deal with abscondment.

Dear Employee,

This is to notify that you have been absent from work without permission since __/__/__ with no communication on your end to the company. You are hereby instructed to resume work immediately. In case, you do not show up, we will consider your silence as you have no intention to return to work.

I, therefore remind you once again that if you do not report to work on the __/__/__ a disciplinary hearing will be held leading to your dismissal.

Signed,

HR Manager

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Posted by Hrformats - April 17, 2014 at 11:01 AM

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